Common use of AUDIT RIGHT AND RETENTION OF RECORDS Clause in Contracts

AUDIT RIGHT AND RETENTION OF RECORDS. CITY shall have the right to audit the books, records, and accounts of CONSULTANT that are related to this Project. CONSULTANT shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Project. CONSULTANT shall preserve and make available, at reasonable times and upon prior written notice for examination and audit by CITY all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for the required retention period of the Florida Public Records Act (Chapter 119, Florida Statutes), if applicable, or, if the Florida Public Records Act is not applicable, for a minimum of three (3) years after termination of this Agreement. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is determined by CITY to be applicable to CONSULTANT’s records, CONSULTANT shall comply with all requirements thereof; however, no confidentiality or non-disclosure requirement of either federal or state law shall be violated by CONSULTANT. Any incomplete or incorrect entry in such books, records, and accounts shall be a basis for CITY’s disallowance and recovery of any payment upon such entry.

AUDIT RIGHT AND RETENTION OF RECORDS. CITY shall have the right to audit the books, records, and accounts of CONSULTANT that are related to this Project. CONSULTANT shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Project. CONSULTANT shall preserve and make available, at reasonable times and upon prior written notice for examination and audit by CITY all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for the required retention period of the Florida Public Records Act (Chapter 119, Florida Statutes), if applicable, or, if the Florida Public Records Act is not applicable, for a minimum of three (3) years after termination of this Agreement. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is determined by CITY to be applicable to CONSULTANT’s records, CONSULTANT shall comply with all requirements thereof; however, no confidentiality or non-disclosure requirement of either federal or state law shall be violated by CONSULTANT. Any incomplete or incorrect entry in such books, records, and accounts shall be a basis for CITY’s disallowance and recovery of any payment upon such entry.

AUDIT RIGHT AND RETENTION OF RECORDS. CITY County shall have the right to audit the books, records, and accounts of CONSULTANT Contractor and its subcontractors that are related to this ProjectContract. CONSULTANT Contractor and its subcontractors shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the ProjectContract. CONSULTANT Contractor shall preserve and make available, at reasonable times and upon prior written notice for examination and audit by CITY County, all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement Contract for the required retention period of the Florida Public Records Act (Chapter 119, Florida Statutes), if applicable, or, if the Florida Public Records Act is not applicable, for a minimum period of three (3) years after termination of this AgreementContract. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is determined by CITY County to be applicable to CONSULTANT’s Contractor's and its subcontractor's records, CONSULTANT Contractor shall comply with all requirements thereof; however, no confidentiality or non-disclosure requirement of either federal or state law shall be violated by CONSULTANTContractor or its subcontractors. Any incomplete or incorrect entry in such booksContractor shall, recordsby written Contract, require its subcontractors to agree to the requirements and accounts shall be a basis for CITY’s disallowance and recovery obligations of any payment upon such entrythis Section 14.6.