Common use of Automobile Expense Clause in Contracts

Automobile Expense. When a State-owned vehicle is not available and a supervisor is required to use their personal automobile to conduct authorized State business, the Appointing Authority shall reimburse the Supervisor at the then current IRS reimbursement rate for mileage on the most direct route. When a State-owned vehicle is offered and declined by the supervisor, mileage shall be paid at the rate of seven (7) cents less than the IRS rate on the most direct route. Deviations from the most direct route, such as vicinity driving or departure from the supervisor's residence, shall be shown separately on the supervisor's daily expense record and reimbursed under the foregoing rates. Actual payment of toll charges and parking fees shall be reimbursed. A supervisor shall not be required by the Appointing Authority to carry automobile insurance coverage beyond that required by law. When the supervisor does not report to the permanent work location (office) during the day or makes business calls before or after reporting to the office, the allowable mileage is: (1) the lesser of the mileage from the supervisor's residence to the first stop or from the office to the first stop, (2) all mileage between points visited on state business during the day, and (3) the lesser of the mileage from the last stop to the supervisor’s residence or from the last stop to the office.

Automobile Expense. When a State-owned vehicle is not available and a supervisor is required to use their his/her personal automobile to conduct authorized State business, the Appointing Authority shall reimburse the Supervisor at the then current IRS reimbursement rate for mileage on the most direct routeroute according to Transportation Department records. When a State-owned vehicle is offered and declined by the supervisor, mileage shall be paid at the rate of seven (7) cents less than the IRS rate on the most direct route. Deviations from the most direct route, such as vicinity driving or departure from the supervisor's residence, shall be shown separately on the supervisor's daily expense record and reimbursed under the foregoing rates. Actual payment of toll charges and parking fees shall be reimbursed. A supervisor shall not be required by the Appointing Authority to carry automobile insurance coverage beyond that required by law. When the supervisor does not report to the permanent work location (office) during the day or makes business calls before or after reporting to the office, the allowable mileage is: (1) the lesser of the mileage from the supervisor's residence to the first stop or from the office to the first stop, (2) all mileage between points visited on state business during the day, and (3) the lesser of the mileage from the last stop to the supervisor’s residence or from the last stop to the office.