Common use of BID SUBMITTAL Clause in Contracts

BID SUBMITTAL. A. All bids must be submitted and received by Caltrans Division of Procurement and Contracts, Bid Unit by dates and times shown in the IFB, Section C) Bid Requirements and Information, Item 1) Time Schedule. B. The mailing package/envelope should be labeled as follows: Note: All packages not clearly or properly labeled as indicated below, including overnight mail and hand delivered packages may be rejected. YOUR RETURN ADDRESS Agreement No. 07A4233 Bid Due Date: May 2, 2017 Bid Due Time: 2:15 P.M. Bid Opening: 3:00 P.M. Attention: Xxxxxxxx Xxxxxx postage Department of Transportation Division of Procurement and Contracts ATTN: BID UNIT 0000 00xx Xxxxxx, 0XX Xxxxx, XX-00 Xxxxxxxxxx, XX 00000-0000 C. Late bids will not be considered. D. All bids shall include the documents identified on the IFB’s Required Attachment Checklist (Attachment 12). Bids not including the required attachment(s) shall be deemed non- responsive. A non-responsive bid is one that does not meet the basic bid requirements. E. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear an original ink signature. F. If your bid is hand delivered, you must date and time stamp the sealed envelope/package immediately upon arrival. The date/time stamp machine is located in the lobby on the first floor to the right of the security guard station at the address noted above. After date/time stamping, the bid should be placed in the locked bid cabinet located below the time stamp. If the bid package is too large to be electronically stamped, date/time stamp one of the labels provided and attach it to the proposal package. When the bid package is too large for the locked bid cabinet, ask the security guard to call the Division of Procurement and Contracts reception desk at 227-6000 to have your bid package picked up. G. Bid opening will be held at the above address at 3:00 PM on the date specified in Section C - Bid Requirements and Information, Item1 -

BID SUBMITTAL. A. All Sealed bids must be submitted received no later than the time and received by Caltrans Division of Procurement and Contracts, Bid Unit by dates and times shown date specified in the IFBProjected Timetable (Section I of these instructions) at the designated address stated below. MAIL DELIVERY, HAND DELIVERY, or OVERNIGHT MAIL: California Department of Corrections and Rehabilitation Office of Business Services, Contracts Management Branch Attention: Xxxxxx Xxxxxxxxx, Contract Analyst 0000 Xxxxxx Xxxxxxxxx, 0xx Xxxxx, Xxxxx 000 Xxxxxxxxxx, Xxxxxxxxxx 00000-0000 Any bid received at the above address after the Submission of Bid date and time specified in the Projected Timetable, Section C) I, will NOT be considered. It is the State's policy to make every effort to ensure that all bids have been received and properly time stamped; however, bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt of their bid by contacting the person identified in the cover letter of this IFB prior to the Public Bid Requirements and Information, Item 1) Time Schedule. B. The mailing package/envelope should be labeled as follows: Note: All packages Opening. Bids that are not clearly or properly labeled as indicated below, including overnight mail and hand delivered packages marked may be rejecteddisregarded. YOUR RETURN ADDRESS Agreement NoAll completed bids and required documents shall be packaged and submitted in a sealed envelope to the address specified in the section entitled “Bid Submission Requirements”. 07A4233 Bid Due Date: May 2, 2017 Bid Due Time: 2:15 P.M. Bid Opening: 3:00 P.M. The sealed envelope must be clearly marked "BID FOR DEBT COLLECTION SERVICES - AGREEMENT NO.C08.014 Attention: Xxxxxxxx Xxxxxx postage Department XXXXXX XXXXXXXXX - DO NOT OPEN." Failure to do so may result in the premature opening of, or failure to open, your bid. In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of Transportation Division award of Procurement the Agreement are the responsibility of the bidder and Contracts ATTN: BID UNIT 0000 00xx Xxxxxxshall not be charged to the State. A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, 0XX Xxxxxoral or written, XX-00 Xxxxxxxxxx, XX 00000-0000 C. Late bids will not be considered. D. All bids shall include the documents identified on the IFB’s Required Attachment Checklist (Attachment 12). Bids not including the required attachment(s) shall be deemed non- responsive. A non-responsive bid may be withdrawn from consideration by submitting a written withdrawal request to he State, signed by the bidder or an authorized agent. Once opened by the State, the submitted bid is one that does binding and may not meet be withdrawn without cause. All documents submitted in response to this IFB will become the basic bid requirements. E. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear an original ink signature. F. If your bid is hand delivered, you must date and time stamp the sealed envelope/package immediately upon arrival. The date/time stamp machine is located in the lobby on the first floor to the right property of the security guard station at the address noted above. After date/time stamping, the bid should be placed in the locked bid cabinet located below the time stamp. If the bid package is too large to be electronically stamped, date/time stamp one of the labels provided State and attach it to the proposal package. When the bid package is too large for the locked bid cabinet, ask the security guard to call the Division of Procurement and Contracts reception desk at 227-6000 to have your bid package picked up. G. Bid opening will be held at regarded as public records under the above address at 3:00 PM on California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the date specified in Section C - Bid Requirements and Information, Item1 -public.

BID SUBMITTAL. A. All bids must be submitted and received by Caltrans Division of Procurement and Contracts, Bid Unit Contract’s Office by dates and times shown in the IFB, Section CB) Bid Requirements and Information, Item 1) Time Schedule. B. The mailing package/envelope should be labeled as follows: Note: All packages not clearly or properly labeled as indicated below, including overnight mail and hand delivered packages may be rejected. YOUR RETURN ADDRESS Agreement No. 07A4233 Bid Due Date: May 2, 2017 Bid Due Time: 2:15 P.M. Bid Opening: 3:00 P.M. Attention: Xxxxxxxx Xxxxxx postage Department of Transportation Caltrans Division of Procurement and Contracts ATTN: BID UNIT 0000 00xx Xxxxxx, 0XX Xxxxx, XX-00 Xxxxxxxxxx, XX 00000-00007006 C. Late bids will not be considered. D. All bids shall include the documents identified on the IFB’s Required Attachment Checklist (Checklist, Attachment 12)5. Bids not including the proper “required attachment(s) )” shall be deemed non- non-responsive. A non-responsive bid is one that does not meet the basic bid requirements. E. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear an original ink signature. F. If your bid is hand delivered, you must date and time stamp the sealed envelope/package immediately upon arrival. The date/time stamp machine is located in the lobby on the first floor to the right of the security guard station at the address noted above. After date/time stamping, the bid should be placed in the locked bid cabinet located below the time stamp. If the bid package is too large to be electronically stamped, date/time stamp one of the labels provided and attach it to the proposal package. When the bid package is too large for the locked bid cabinet, ask the security guard to call the Division of Procurement and Contracts DPAC reception desk at 227-6000 to have your bid package picked upup by Contracts’ staff. G. Bid opening will be held at the above address at 3:00 2:30 PM on the date specified in Section C B - Bid Requirements and Information, Item1 1 -

BID SUBMITTAL. A. a. All bids must be submitted under sealed cover and received by Caltrans Division of Procurement DGS, PD by the due date and Contracts, Bid Unit by dates and times time shown in the IFB, Section CD) Bid Requirements and Information, Item 1) Time Schedule, Key Action Dates. B. b. The mailing package/envelope should be labeled as follows: Note: All packages not clearly or properly labeled as indicated below, including overnight mail and hand delivered packages may be rejected. YOUR RETURN ADDRESS Agreement IFB No. 07A4233 5179915 Bid Due Date: May 2, 2017 06/21/2018 Bid Due Time: 2:15 2:00 P.M. Bid Opening: 3:00 P.M. Attention: Xxxxxxxx Xxxxxx postage Department of Transportation General Services Procurement Division of Procurement and Contracts ATTNMultiple Award Programs Section Attention: BID UNIT 0000 00xx Xxxxxxx Xxxx 000 0xx Xxxxxx, 0XX Xxxxx, XX-00 XX 0-000 Xxxx Xxxxxxxxxx, XX 00000-0000 C. c. Late bids will not be considered. D. d. Hand delivered bids must be delivered to the 2nd Floor Procurement Division Reception Desk at the address listed above. You must date and time stamp your bid immediately upon arrival. The date/time stamp is located in the 2nd floor reception area. e. All bids shall include the documents identified on the IFB’s Required Attachment Checklist (Attachment 12)Checklist. Bids not including the required attachment(s) shall be deemed non- non-responsive. A non-responsive bid is one that does not meet the basic bid requirements. E. f. Only an individual who is legally authorized to bind the proposing bidding firm contractually shall sign all documents requiring a signature, and each document must bear an original wet-ink signature. F. If your bid is hand delivered, you must date and time stamp the sealed envelope/package immediately upon arrival. The date/time stamp machine is located in the lobby on the first floor to the right of the security guard station at the address noted above. After date/time stamping, the bid should be placed in the locked bid cabinet located below the time stamp. If the bid package is too large to be electronically stamped, date/time stamp one of the labels provided and attach it to the proposal package. When the bid package is too large for the locked bid cabinet, ask the security guard to call the Division of Procurement and Contracts reception desk at 227-6000 to have your bid package picked up. G. g. Bid opening will be held at the above address at 3:00 PM on the location and date specified in Section C - D) Bid Requirements and Information, Item1 -Item 1, Key Action Dates. Bidders may participate in person. h. All bids must be submitted for the guaranteed room night rates proposed. Any attempt to modify the bid document to deviate from Attachment 11 – Proposed Form of Agreement will not be considered and will cause a bid to be rejected. i. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of forms or other irregularities of any kind. The State may reject any or all bids and may waive an immaterial deviation in a proposal. The State's waiver of an immaterial deviation shall in no way modify the IFB document or excuse the Bidder from full compliance with all requirements, if awarded a MSA. j. A deviation from a requirement is material if the response is not in substantial accord with the IFB requirements, provides an advantage to one Bidder over other Bidders, or has a potentially significant effect on the delivery, quantity or quality of items proposed, amount paid to the contractor, or on the cost to the State. Material deviations cannot be waived. k. The State does not accept alternate Agreement language from a bidder. A bid with such language will be considered a counter proposal and will be rejected. The State’s GTCs are not negotiable. The GTC 04/2017 may be viewed at xxxx://xxx.xxx.xx.xxx/ols/Resources/StandardContractLanguage.aspx l. Bids that contain false or misleading statements, or which provide references which do not support an attribute or condition claimed by the Bidder, may be rejected. m. Costs incurred for developing bids and in anticipation of the award of a MSA contract are entirely the responsibility of the Bidder and shall not be charged to the State of California. n. A Bidder may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline as set forth in the Section D) Bid Requirements and Information, Item 1.