Common use of Bidding and Award Clause in Contracts

Bidding and Award. 2.2.6.1 Upon receipt of a Notice of Authorization to proceed, and only in such event, A/E shall assist TFC in the bidding and award phase of the Project by providing the following Professional Services: inform qualified entities of the solicitation, Request for Qualifications, and/or Request for Proposals; distribute Construction Documents and other documents supporting any solicitation, Request for Qualifications, or Request for Proposal to qualified bidders/proposers and to plan rooms specified by TFC; submit the appropriate approved Drawings and Specifications to on-line electronic plan rooms as may be specified by TFC, the submission cost of which constitutes a Reimbursable Expense; attend all pre-bid meeting(s) conducted by TFC and/or CMR; consult with and advise TFC as to any bidder or proposer inquiries; critically review all submittals and responses to Requests for Proposals; and prepare any addenda, amendments and/or revisions to the solicitation documents as necessary or directed by TFC. 2.2.6.2 A/E will attend all meetings regarding and participate in the evaluation and scoring of all proposals in accordance with TFC processes and procedures, including, but not limited to, interviewing bidders or proposers. Participation in these sessions shall be included in Basic Services. 2.2.6.3 If the response to the solicitation or Request for Proposal, as determined by TFC in its absolute and sole discretion, exceeds the Budget and TFC does not amend the Budget, A/E shall consult with TFC in order to identify further potential design and/or Specification modifications to bring the response into compliance with the Budget. Approved modifications shall be incorporated into the Construction Documents and appropriate copies reissued at no cost to TFC. Modifications that include deviation from TFC’s “Owners Project Requirements” at TFC’s sole discretion are not Additional Services and no additional compensation will be paid to A/E for same. 2.2.6.4 TFC may elect to amend the Budget and allocate such additional funds as necessary to accommodate the successful bid or proposal to enable the Project to proceed. In such event, A/E shall assist in the evaluation of the response as it concerns the amended Budget as a Basic Service and not as an Additional Service. 2.2.6.5 In the event A/E receives any inquiries whatsoever from bidders, potential bidders, or potential proposers regarding the Project, A/E shall refer such inquiries to TFC, Procurement Division (000) 000-0000. A/E is not authorized to provide any comments, answers or other similar responses to such inquiries. All inquiries must be forwarded to TFC for response.