Common use of Billing Arrangements Clause in Contracts

Billing Arrangements. 9.1 All room, tax and incidental charges are to be paid by the individual attendees in accordance with applicable Hotel policy in effect at the time of the Conference, with the exception of those specified by the Group (for certain of its attendees) to be applied to the Master Account. It is understood that attendees will be subject to Hotel's general credit policies and procedures for guests at that time. All charges related to the Conference will be charged to the Master Account (other than those charges to be paid directly by the Group's attendees as described in this Contract). DRD will provide (upon the Group's request) a credit application to the Group at least six months before the Conference. If DRD approves the Group's completed credit application, the Group will not be required to make any advance payment to DRD before the start of the Conference. Otherwise, DRD will provide the Group with DRD's estimate of the amounts to be charged to the Master Account and the Group will pay DRD this estimated amount no later than the reservation cut-off date. At least three (3) weeks before the Conference, the Hotel will receive the Master Account billing instruction which shall include the following: the names of those individuals authorized to sign the Master Account; the names of the individuals whose room charges are to be billed to the Master Account and what charges may be billed; and the names of those individuals occupying complimentary rooms and what charges may be billed. The Group will be responsible for all valid charges to the Master Account. 9.2 A post-convention report will be provided upon the billing of the Master Account statement from the Hotel detailing the room pickup, cancellation and no-show factor and the number of guaranteed meals versus the number served at each meal function. Unless bills are provided to the designated representatives of the Group, they will not be honored. All bills should be provided each day for review. The Group will ensure that its designated representatives will be available each day to review and sign all valid bills. 9.3 DRD will provide a statement of account to the Group after the departure date and supplemental statements may be provided for any amounts not included in the initial statement of account. All unpaid correctly billed charges must be paid by the Group within thirty (30) days after receipt of the statement. Please note that certain items that the Group may desire to purchase for its attendees in connection with the Conference, such as theme park tickets and gift cards, need to be paid for in advance. Any charges not previously invoiced or paid will be invoiced to the Group after the Conference and must be paid within thirty (30) days after the Group receives the invoice. However, the Group agrees to let DRD know of any disputed charges on any invoice within ten days after the Group receives that invoice so that DRD can work with the Group to correct any inaccuracies, and any charge disputed by the Group in good faith will be "suspended" and not be payable until thirty (30) days after DRD provides the Group with reasonable supporting documentation and back-up for that charge. 9.4 If there is a discrepancy between the Hotel's reported pickup figures and the figures believed to be accurate by the Group, then, within fifteen (15) days after the Conference, the Group shall furnish the Hotel with a list of attendees (in form and format reasonably satisfactory to the Hotel) to be compared by the Hotel with the Hotel's list of guests during the Conference Dates. If the Hotel identifies any guests whose room nights at the Hotel for those dates were not properly credited to the Room Block, then those room nights will be so credited to the Room Block for pickup purposes (regardless of the date the reservation was booked or the rate paid) [include the following if commissionable:] [, and will be commissionable subject to the terms and conditions of this Contract. However, no such room nights will be commissionable if the payment of such commission would cause the net rate of the room to be less than the net Confirmed Room Rate for Standard Rooms provided for in this Contract or if the room night is already commissionable to another travel agency or other third party]. 9.5 To protect the privacy of Hotel guests, the Group agrees that, if (in the Hotel's sole discretion) the Hotel permits any Group representative to review the Hotel's list of guests, the representative shall sign and be subject to the terms of a separate confidentiality agreement whereby guest names reviewed by the representative shall be kept confidential, will not be revealed to outside parties, and shall be used only in ascertaining the Group’s accurate pickup at the Hotel. 9.6 DRD has advised the Group that the State of Florida DOES NOT automatically recognize the sales and resort tax exempt status granted by other states or by the federal government. To be exempt from sales and resort taxes in the State of Florida under this Contract, IEEE MUST have been issued a Florida Consumers Certificate of Exemption, which IEEE is responsible for obtaining, and which IEEE MUST provide (and which is valid over the Conference Dates). IEEE shall provide DRD with a copy of such Certificate of Exemption before the first date of the Room Block. No other state's certificate will be accepted. If IEEE fails before the first date of the Room Block to provide DRD with such Certificate of Exemption, all amounts payable by the Group under this Contract will be subject to applicable sales and resort taxes. In any event, such Certificate of Exemption would apply only to the Group (as an unincorporated organizational unit of IEEE) and if and to the extent payment is made by anyone other than the Group, such amounts will be subject to applicable sales and resort taxes.

Billing Arrangements. 9.1 The Hotel shall establish a master account for the Group for those charges set forth herein which are to be paid by Group and for any other charges specifically authorized by the Group (the “Master Account”), subject only to objective standards of creditworthiness. All room, room tax and incidental charges are to be paid by the billed on an individual attendees in accordance with applicable Hotel policy in effect at the time of the Conferencebasis, with the exception of those specified by the Group (for certain of its attendees) to be applied to the Master Account. It is understood that attendees When each guest checks-in, each guest will be required to present a credit card on which a sufficient amount of pre-authorization can be obtained to cover the anticipated room and other charges. Direct billing of the Master Account is subject to Hotel's general prior credit policies and procedures for guests at that time. All charges related to the Conference approval; otherwise advance payment will be charged required. Authorized Group food and beverage charges are to be billed to the Master Account (other than those Account. Attrition and cancellation charges to will be paid directly by the Group's attendees as described in this Contract). DRD will provide (upon the Group's request) a credit application to the Group at least six months before the Conference. If DRD approves the Group's completed credit application, the Group will not be required to make any advance payment to DRD before the start of the Conference. Otherwise, DRD will provide the Group with DRD's estimate of the amounts to be charged billed to the Master Account and the Group will pay DRD this estimated amount no later than the reservation cut-off dateAccount. At least three (3) weeks before prior to the ConferenceMeeting, the Hotel will receive the Master Account billing instruction instruction, which shall include the following: (i) the names of those individuals authorized to sign for charges to the Master Account; (ii) the names of the individuals whose room charges are to be billed to the Master Account and what charges may be billed; and (iii) the names of those individuals occupying utilizing complimentary rooms room nights and what charges may be billed. The Group is not required to offer an advance deposit upon approval of a credit application. Hotel will be responsible for all valid charges provide a post-Meeting report to the Master Account. 9.2 A post-convention report will be provided upon Group and to the billing of the Master Account statement from the Hotel IEEE at xxxxxxxxxx-xxxxxxxxx@xxxx.xxx detailing the room pickup, cancellation and no-show factor and the number of guaranteed meals versus the number served at each meal function. Unless bills are provided to reviewed by the designated representatives of the Grouprepresentatives, they will not be honored. All bills should be provided each day for review. The Group will ensure that its designated representatives representative(s) will be available each day to review and sign all valid accepted bills. 9.3 DRD will provide a statement of account to the Group after the departure date and supplemental statements may be provided for any amounts not included in the initial statement of account. All unpaid correctly billed charges must be paid by the Group within thirty (30) days after receipt of the statement. Please note that certain items that the Group may desire to purchase for its attendees in connection with the Conference, such as theme park tickets and gift cards, need to be paid for in advance. Any charges not previously invoiced or paid will be invoiced to the Group after the Conference and must be paid within thirty (30) days after the Group receives the invoice. However, the Group agrees to let DRD know of any disputed charges on any invoice within ten days after the Group receives that invoice so that DRD can work with the Group to correct any inaccuracies, and any charge disputed by the Group in good faith will be "suspended" and not be payable until thirty (30) days after DRD provides the Group with reasonable supporting documentation and back-up for that charge. 9.4 If there is a discrepancy between the Hotel's reported pickup figures and the figures believed to be accurate by the Group, then, within fifteen (15) days after the Conference, the Group shall furnish the Hotel with a list of attendees (in form and format reasonably satisfactory to the Hotel) to be compared by the Hotel with the Hotel's list of guests during the Conference Dates. If the Hotel identifies any guests whose room nights at the Hotel for those dates were not properly credited to the Room Block, then those room nights will be so credited to the Room Block for pickup purposes (regardless of the date the reservation was booked or the rate paid) [include the following if commissionable:] [, and will be commissionable subject to the terms and conditions of this Contract. However, no such room nights will be commissionable if the payment of such commission would cause the net rate of the room to be less than the net Confirmed Room Rate for Standard Rooms provided for in this Contract or if the room night is already commissionable to another travel agency or other third party]. 9.5 To protect the privacy of Hotel guests, the Group agrees that, if (in the Hotel's sole discretion) the Hotel permits any Group representative to review the Hotel's list of guests, the representative shall sign and be subject to the terms of a separate confidentiality agreement whereby guest names reviewed by the representative shall be kept confidential, will not be revealed to outside parties, and shall be used only in ascertaining the Group’s accurate pickup at the Hotel. 9.6 DRD has advised the Group that the State of Florida DOES NOT automatically recognize the sales and resort tax exempt status granted by other states or by the federal government. To be exempt from sales and resort taxes in the State of Florida under this Contract, IEEE MUST have been issued a Florida Consumers Certificate of Exemption, which IEEE is responsible for obtaining, and which IEEE MUST provide (and which is valid over the Conference Dates). IEEE shall provide DRD with a copy of such Certificate of Exemption before the first date of the Room Block. No other state's certificate will be accepted. If IEEE fails before the first date of the Room Block to provide DRD with such Certificate of Exemption, all amounts payable by the Group under this Contract will be subject to applicable sales and resort taxes. In any event, such Certificate of Exemption would apply only to the Group (as an unincorporated organizational unit of IEEE) and if and to the extent payment is made by anyone other than the Group, such amounts will be subject to applicable sales and resort taxes.

Billing Arrangements. 9.1 10.1 Based on credit approval, the Hotel shall establish a master account for the Group for those charges specifically authorized by the Group (the “Master Account”), subject only to objective standards of creditworthiness. Should Hotel determine after establishing a Master Account that Group’s credit status has changed, Hotel will have the option to require payment of all estimated Master Account charges no later than fourteen (14) days before arrival, including any estimated Attrition fees. All room, room tax and incidental charges are to be paid by the billed on an individual attendees in accordance with applicable Hotel policy in effect at the time of the Conferencebasis, with the exception of those specified by the Group (for certain of its attendees) to be applied to the Master Account. It is understood that attendees will Authorized Group food and beverage charges are to be subject to Hotel's general credit policies and procedures for guests at that time. All charges related to the Conference will be charged billed to the Master Account (other than those charges to be paid directly by the Group's attendees as described in this Contract). DRD will provide (upon the Group's request) a credit application to the Group at least six months before the Conference. If DRD approves the Group's completed credit application, the Group will not be required to make any advance payment to DRD before the start of the Conference. Otherwise, DRD will provide the Group with DRD's estimate of the amounts to be charged to the Master Account and the Group will pay DRD this estimated amount no later than the reservation cut-off dateAccount. At least three (3) weeks before prior to the ConferenceMeeting, the Hotel will receive the Master Account billing instruction instruction, which shall include the following: (i) the names of those individuals authorized to sign for charges to the Master Account; (ii) the names of the individuals whose room charges are to be billed to the Master Account and what charges may be billed; and (iii) the names of those individuals occupying complimentary rooms utilizing Complimentary Room Nights and what charges may be billed. The Group will be responsible for all valid charges is not required to the Master Accountoffer an advance deposit upon approval of a credit application. 9.2 A 10.2 Hotel will provide a post-convention Meeting report will be provided upon the billing of the Master Account statement from the Hotel to IEEE at xxxxxxxxxx-xxxxxxxxx@xxxx.xxx detailing the room pickup, cancellation and no-show factor and the number of guaranteed meals versus the number served at each meal function. Unless bills are provided to the designated representatives of the Group, they will not be honored. All bills should be provided each day for review. The Group will ensure that its designated representatives representative(s) will be available each day to review and sign all valid accepted bills. Bills not approved by the representative on site will not be honored, unless Hotel can verify that it attempted to have the bills reviewed and the representative was not available. 9.3 DRD will provide a statement of account to the Group after the departure date and supplemental statements may be provided for any amounts not included in the initial statement of account. All unpaid correctly billed 10.3 Master Account charges must shall be paid by the Group within thirty (30) days after receipt of the statementinvoice and the post-Meeting report outlined in Section 9.2 above. Please note that certain items that If any portion of the final billing is in question, the Group may desire to purchase for its attendees shall advise the Hotel’s convention services and accounting department of the specific item(s). The portion(s) of the final billing that is/are unclear or in connection with the Conference, such as theme park tickets and gift cards, need to be paid for in advance. Any charges not previously invoiced or paid question will be invoiced to “suspended” for 30 days, during which time the Group after Hotel shall fully research the Conference charge(s) and must provide full documentation and proper back-up. All undisputed portions of the bill will be paid within thirty (30) days after the Group receives the invoice30 days. However, the Group agrees to let DRD know of any All disputed charges on any invoice within ten days after the Group receives that invoice so that DRD can work with the Group to correct any inaccuracies, and any charge disputed by the Group in good faith will be "suspended" and not be payable until thirty (30) paid within 30 days after DRD provides of the Group with reasonable supporting documentation and back-up for that chargeparties’ mutual agreement on the amount due. 9.4 10.4 If there is a discrepancy between the Hotel's Hotels’ reported pickup figures and the figures believed to be accurate by the Group, then, within fifteen (15) days after the Conference, the Group shall furnish the Hotel with a list of Meeting attendees (in form and format reasonably satisfactory to the Hotel) to be compared by the Hotel with the Hotel's ’s list of guests during the Conference Meeting Dates. If the Hotel identifies any guests whose room nights at the Hotel for those dates were not properly credited to the Room Block, then those room nights which will be so compared to Hotel’s registration list using Registration Cross Check. All rooms determined to be occupied by Meeting attendees shall be credited to the Room Block for pickup purposes (of this Agreement. Credit toward the Room Block shall also be given for all Meeting attendees staying at the Hotel regardless of the date the reservation was booked or the rate paid) [include the following if commissionable:] [, and will be commissionable subject to the terms and conditions of this Contract. However, no such room nights will be commissionable if the payment of such commission would cause the net rate of Credit toward the room to block shall also be less than the net Confirmed Room Rate given for Standard Rooms provided for in this Contract or if the room night is already commissionable all guests relocated to another travel agency Hotel under paragraph 7.7 and for guaranteed no-show with forfeited deposits or other third party]. 9.5 To protect the privacy of Hotel guests, the Group agrees that, if (in the Hotel's sole discretion) the Hotel permits any Group representative to review the Hotel's list of guests, the representative shall sign and be subject to the terms of a separate confidentiality agreement whereby guest names reviewed credit card charges collected by the representative shall be kept confidential, will not be revealed to outside parties, and shall be used only in ascertaining the Group’s accurate pickup at the Hotel. 9.6 DRD has advised 10.5 Hotel agrees that should the Group meet the requirements for an exemption from sales tax in the jurisdiction in which the Meeting is held, no sales tax shall be applied to the Master Account, provided that the State Group provides the Hotel with appropriate proof of Florida DOES NOT automatically recognize the sales and resort tax exempt status granted by other states or by the federal government. To be exempt from sales and resort taxes in the State of Florida under this Contract, IEEE MUST have been issued a Florida Consumers Certificate of Exemption, which IEEE is responsible for obtaining, and which IEEE MUST provide exemption at least fourteen (and which is valid over the Conference Dates). IEEE shall provide DRD with a copy of such Certificate of Exemption before 14) days prior to the first date of the Room Block. No other state's certificate will be accepted. If IEEE fails before the first date of the Room Block to provide DRD with such Certificate of Exemption, all amounts payable by the Group under this Contract will be subject to applicable sales and resort taxes. In any event, such Certificate of Exemption would apply only to the Group (as an unincorporated organizational unit of IEEE) and if and to the extent payment is made by anyone other than the Group, such amounts will be subject to applicable sales and resort taxesMeeting Date.

Billing Arrangements. 9.1 The Hotel shall establish a master account for the Group for those charges set forth herein which are to be paid by Group and for any other charges specifically authorized by the Group (the “Master Account”), subject only to objective standards of creditworthiness. All room, tax and incidental charges are to be paid by the billed on an individual attendees in accordance with applicable Hotel policy in effect at the time of the Conferencebasis, with the exception of those specified by the Group (for certain of its attendees) to be applied to the Master Account. It is understood that attendees When each guest checks in, each guest will be required to present a credit card on which a sufficient amount of pre-authorization can be obtained to cover the anticipated room and other charges. Direct billing of the Master Account is subject to Hotel's general prior credit policies and procedures for guests at that time. All charges related to the Conference approval; otherwise advance payment will be charged required. Authorized Group food and beverage charges are to be billed to the Master Account (other than those Account. Attrition charges to will be paid directly by the Group's attendees as described in this Contract). DRD will provide (upon the Group's request) a credit application to the Group at least six months before the Conference. If DRD approves the Group's completed credit application, the Group will not be required to make any advance payment to DRD before the start of the Conference. Otherwise, DRD will provide the Group with DRD's estimate of the amounts to be charged billed to the Master Account and the Group will pay DRD this estimated amount no later than the reservation cut-off dateAccount. At least three (3) weeks before prior to the ConferenceMeeting, the Hotel will receive the Master Account billing instruction instruction, which shall include the following: (i) the names of those individuals authorized to sign for charges to the Master Account; (ii) the names of the individuals whose room charges are to be billed to the Master Account and what charges may be billed; and (iii) the names of those individuals occupying complimentary rooms utilizing Complimentary Room Nights and what charges may be billed. The Group will be responsible for all valid charges is not required to the Master Accountoffer an advance deposit upon approval of a credit application. 9.2 A post-convention report will be provided upon the billing Payment of the Master Account statement is contingent upon IEEE (sent to xxxxxxxxxx-xxxxxxxxx@XXXX.xxx) and the Group getting a post-Meeting report from the Hotel detailing the room pickup, cancellation and no-show factor and the number of guaranteed meals versus the number served at each meal function. Unless bills are provided to reviewed by the designated representatives of the Grouprepresentatives, they will not be honored. All bills should be provided each day for review. The Group will ensure that its designated representatives representative(s) will be available each day to review and sign all valid accepted bills. 9.3 DRD will provide a statement of account to the Group after the departure date and supplemental statements may be provided for any amounts not included in the initial statement of account. All unpaid correctly billed Master Account charges must shall be paid by the Group within thirty (30) days after receipt of billing with all appropriate back-up and the statementpost-Meeting report outlined in Section 9.2 above. Please note that certain items that If any portion of the final billing is in question, the Group may desire to purchase for its attendees shall advise the Hotel’s convention services and accounting department of the specific item(s). The portion(s) of the final billing that is/are unclear or in connection with the Conference, such as theme park tickets and gift cards, need to be paid for in advance. Any charges not previously invoiced or paid question will be invoiced to “suspended” for 30 days, during which time the Group after Hotel shall fully research the Conference charge(s) and must provide full documentation and proper back-up. The final billing, excluding contested charges, shall be paid within 30 days of receipt. Thereafter, interest shall accrue at the lower of 1.5% per month or the highest rate permitted by law. Any disputed items shall be paid within 20 days of the resolution of the dispute, plus interest thereon at the rate specified herein commencing thirty days from the date the item was first billed. Cancellation Chagres shall be paid thirty (30) days after the Group receives the invoice. However, the Group agrees to let DRD know receipt of any disputed charges on any invoice within ten days after the Group receives that invoice so that DRD can work with the Group to correct any inaccuraciesbilling , and any charge disputed thereafter, interest shall accrue at the lower of 1.5% per month or the highest rate permitted by the Group in good faith will be "suspended" and not be payable until thirty (30) days after DRD provides the Group with reasonable supporting documentation and back-up for that chargelaw. 9.4 If there is a discrepancy between the Hotel's Hotels’ reported pickup figures and the figures believed to be accurate by the Group, then, within fifteen (15) days after the Conference, the Group shall furnish the Hotel with a list of Meeting attendees (in form and format reasonably satisfactory to the Hotel) to be compared by the Hotel with the Hotel's ’s list of guests during the Conference Meeting Dates. If The Group’s authorized representative shall be allowed to review with Hotel personnel the Hotel identifies any guests whose room nights at the Hotel for those dates were not properly credited Hotel’s list of in-house guests. All rooms determined to the Room Block, then those room nights will be so occupied by Meeting attendees shall be credited to the Room Block for pickup purposes (of this Agreement, Credit toward the Room Block shall also be given for all Meeting attendees staying at the Hotel regardless of the date the reservation was booked booked, or the rate paid) [include . Credit toward the following if commissionable:] [, and will room block shall also be commissionable subject given for all guests relocated to another Hotel due to the terms Hotel overbooking and conditions of this Contract. However, no such room nights will be commissionable if the payment of such commission would cause the net rate of the room to be less than the net Confirmed Room Rate for Standard Rooms provided for in this Contract guaranteed no-show with forfeited deposits or if the room night is already commissionable to another travel agency or other third party]credit card charges. 9.5 To protect the privacy of Hotel guests, the Group agrees that, if (in the Hotel's sole discretion) the Hotel permits any Group representative to review the Hotel's list of guests, the that its authorized representative shall sign and be subject to the terms of a separate confidentiality and indemnity agreement whereby guest names reviewed by the representative shall be kept confidential, will not be revealed to outside parties, and shall be used only in ascertaining the Group’s accurate pickup at the Hotel. 9.6 DRD has advised Hotel agrees that should the Group meet the requirements for an exemption from sales tax in the jurisdiction in which the Meeting is held, no sales tax shall be applied to the Master Account, provided that the State Group provides the Hotel with appropriate proof of Florida DOES NOT automatically recognize the sales and resort tax exempt status granted by other states or by the federal government. To be exempt from sales and resort taxes in the State of Florida under this Contract, IEEE MUST have been issued a Florida Consumers Certificate of Exemption, which IEEE is responsible for obtaining, and which IEEE MUST provide exemption at least fourteen (and which is valid over the Conference Dates). IEEE shall provide DRD with a copy of such Certificate of Exemption before 14) days prior to the first date of the Room Block. No other state's certificate will be accepted. If IEEE fails before the first date of the Room Block to provide DRD with such Certificate of Exemption, all amounts payable by the Group under this Contract will be subject to applicable sales and resort taxes. In any event, such Certificate of Exemption would apply only to the Group (as an unincorporated organizational unit of IEEE) and if and to the extent payment is made by anyone other than the Group, such amounts will be subject to applicable sales and resort taxesMeeting Date.

Billing Arrangements. 9.1 7.1 The Hotel shall establish a master account for the Group for those charges specifically authorized by the Group (the “Master Account”), subject only to objective standards of creditworthiness. All room, room tax and incidental charges are to be paid by the billed on an individual attendees in accordance with applicable Hotel policy in effect at the time of the Conferencebasis, with the exception of those specified by the Group (for certain of its attendees) to be applied to the Master Account. It Direct billing of the Master Account is understood that attendees subject to prior credit approval; otherwise advance payment will be subject required. Authorized Group food and beverage charges are to Hotel's general credit policies and procedures for guests at that time. All charges related to the Conference will be charged billed to the Master Account (other than those charges to be paid directly by the Group's attendees as described in this Contract). DRD will provide (upon the Group's request) a credit application to the Group at least six months before the Conference. If DRD approves the Group's completed credit application, the Group will not be required to make any advance payment to DRD before the start of the Conference. Otherwise, DRD will provide the Group with DRD's estimate of the amounts to be charged to the Master Account and the Group will pay DRD this estimated amount no later than the reservation cut-off dateAccount. At least three (3) weeks before prior to the ConferenceMeeting, the Hotel will receive the Master Account billing instruction instruction, which shall include the following: (i) the names of those individuals authorized to sign for charges to the Master Account; (ii) the names of the individuals whose room charges are to be billed to the Master Account and what charges may be billed; and (iii) the names of those individuals occupying complimentary rooms utilizing Complimentary Room Nights and what charges may be billed. The Group is not required to offer an advance deposit upon approval of a credit application. OR For programs held outside of the United States, advance deposit schedules and electronic funds payments will be responsible for all valid charges established. 7.2 Hotel will provide a post-Meeting report to the Master Account. 9.2 A post-convention report will be provided upon Group and to the billing of the Master Account statement from the Hotel IEEE at xxxxxxxxxx-xxxxxxxxx@xxxx.xxx detailing the room pickup, cancellation and no-show factor and the number of guaranteed meals versus the number served at each meal function. Unless bills . 7.3 Bills are provided to be reviewed and signed by the designated representatives of the Grouprepresentatives, they will not be honoredwhile on site. All bills should be provided each day for review. The Group will ensure that its designated representatives representative(s) will be available each day to review and sign all valid accepted bills. 9.3 DRD will provide a statement of account 7.4 See exception to the Group after the departure date and supplemental statements may be provided for any amounts not included in the initial statement of account. All unpaid correctly billed section 7.1, Master Account charges must shall be paid by the Group within thirty (30) days after receipt of the statement. Please note that certain items that the Group may desire to purchase for its attendees in connection with the Conference, such as theme park tickets a complete and gift cards, need to be paid for in advance. Any charges not previously invoiced or paid will be invoiced to the Group after the Conference and must be paid within thirty (30) days after the Group receives the invoice. However, the Group agrees to let DRD know of any disputed charges on any invoice within ten days after the Group receives that invoice so that DRD can work with the Group to correct any inaccuracies, and any charge disputed by the Group in good faith will be "suspended" and not be payable until thirty (30) days after DRD provides the Group with reasonable supporting documentation and back-up for that charge. 9.4 If there is a discrepancy between the Hotel's reported pickup figures accurate final xxxx and the figures believed to be accurate by post-Meeting report outlined in Section 7.2 above. If any portion of the Group, then, within fifteen (15) days after the Conferencefinal billing is in question, the Group shall furnish advise the Hotel’s convention services and accounting department of the specific item(s). The portion(s) of the final billing that is/are unclear or in question will be “suspended” for 30 days, during which time the Hotel with a list of attendees (in form shall fully research the charge(s) and format reasonably satisfactory to the Hotel) to be compared by the Hotel with the Hotel's list of guests during the Conference Datesprovide full documentation and proper back-up. If the Hotel identifies any guests whose room nights at the Hotel for those dates were not properly credited to the Room BlockThe final billing, then those room nights will be so credited to the Room Block for pickup purposes (regardless of the date the reservation was booked or the rate paid) [include the following if commissionable:] [excluding contested charges, and will be commissionable subject to the terms and conditions of this Contract. However, no such room nights will be commissionable if the payment of such commission would cause the net rate of the room to be less than the net Confirmed Room Rate for Standard Rooms provided for in this Contract or if the room night is already commissionable to another travel agency or other third party]. 9.5 To protect the privacy of Hotel guests, the Group agrees that, if (in the Hotel's sole discretion) the Hotel permits any Group representative to review the Hotel's list of guests, the representative shall sign and be subject to the terms of a separate confidentiality agreement whereby guest names reviewed by the representative shall be kept confidential, will not be revealed to outside parties, and shall be used only in ascertaining the Group’s accurate pickup at the Hotelpaid within 30 days of receipt. 9.6 DRD has advised the Group that the State of Florida DOES NOT automatically recognize the sales and resort tax exempt status granted by other states or by the federal government. To be exempt from sales and resort taxes in the State of Florida under this Contract, IEEE MUST have been issued a Florida Consumers Certificate of Exemption, which IEEE is responsible for obtaining, and which IEEE MUST provide (and which is valid over the Conference Dates). IEEE shall provide DRD with a copy of such Certificate of Exemption before the first date of the Room Block. No other state's certificate will be accepted. If IEEE fails before the first date of the Room Block to provide DRD with such Certificate of Exemption, all amounts payable by the Group under this Contract will be subject to applicable sales and resort taxes. In any event, such Certificate of Exemption would apply only to the Group (as an unincorporated organizational unit of IEEE) and if and to the extent payment is made by anyone other than the Group, such amounts will be subject to applicable sales and resort taxes.