Common use of Board and University Documents Clause in Contracts

Board and University Documents. (a) The University shall provide the UFF-UCF with 250 hard copies of the BOT-UFF agreement and all supplements to the Agreement, consistent with the provisions of Article 28. (b) The University shall make the following documents available by links on a University web site: (1) the minutes of the meetings of the Board of Trustees; (2) University regulations published under the Administrative Procedure Act; (3) the University's operating budget, summary by year; and (4) the UCF BOT-UFF Collective Bargaining Agreement. (c) The University shall ensure that a copy of each of the following documents is made available in the Orlando campus library: (1) the minutes of the Board of Trustee’s committee and subcommittee meetings; (2) the University’s operating budget; (3) the University’s expenditure analysis for the previous year; (4) University regulations published under the Administrative Procedure Act. (d) Upon a UFF-UCF request the University shall make the following documents available to the UFF, at no cost, no more than once per calendar year: (1) On or before March 1st, a report reflecting employee salaries for the then-current academic year. This report will include the following data elements in spreadsheet format: listing of employees with name, salary administrative plan annual rate, job code, job code title, college, department, date of hire, and complete work address. (2) Worksheet reports, on or before March 1st, where prepared, to reflect posted payroll changes. These worksheets would include the following data elements in spreadsheet format: employee name, job title, administrative title, liability department name, date of hire, prior rate of pay, new rate of pay, percent increase, type of increase (e.g., equity, market, merit, etc.), and FTE. (3) A report showing fall faculty and administrative and professional employment for the then-current academic year, on or before March 1st of that academic year (e.g., report for fall 2014 would be available on or before March 1, 2015). This report will include the following data elements in spreadsheet format: name, job code, employee class, home department number, liability department number, budget entity (E&G, C&G, Auxiliary), primary campus assignment, FTE, budgeted weeks, date of hire, highest degree earned, year of highest degree, faculty rank, tenure status, tenure date, annual salary, termination date. (4) On or before November 1st, one or more reports summarizing faculty activity for the prior academic year (e.g., reports available by November 1, 2018, would reflect activities for Summer 2017, Fall 2017, and Spring 2018). These reports will include the following data elements in spreadsheet format: reporting term, employee name, primary department, rank, tenure status, activity code, FTE, and level of effort per activity code by employee. (e) All documents and reports described in subsection (c) shall be provided in electronic format. (f) Not more than once per semester, an electronic list including name, department/unit, position code, title/rank, e-mail address, contact telephone number, work address, date of hire, college or unit, contact mailing addresses for each employee in the bargaining unit.

Board and University Documents. (a) The University shall provide the UFF-UCF UFF with 250 hard copies of the BOT-UFF agreement and all supplements to the Agreement, consistent with the provisions of Article 28. (b) The University shall make the following documents available by links on a the University web site: (1) the minutes of the meetings of the Board of Trustees; (2) University regulations rules published under the Administrative Procedure Act;; and (3) the University's operating budget, summary by year; and (4) the UCF BOT-UFF Collective Bargaining Agreement. (c) The University shall ensure that a copy of each of the following documents is made available in the Orlando campus library: (1) the minutes of the Board of Trustee’s committee and subcommittee meetings; (2) the University’s operating budget; (3) the University’s expenditure analysis for the previous year;year Procedure Act. (4) University regulations rules published under the Administrative Procedure Act.Administrative (d) Upon a UFF-UCF request UFF request, the University shall make the following documents available to the UFF, at no cost, no more than once per calendar year: (1) On or before March 1st, a report one or more report(s) reflecting employee average faculty salaries for the then-current academic year. This report will include the following data elements in spreadsheet formatelements: faculty average salaries by department and rank; 12-month converted to 9-month average faculty salaries by department and rank; all faculty converted to 9-month combined faculty average salaries by department and rank; faculty average salaries for 9-month and 12-month non- visiting faculty by department and rank, broken down by college; faculty average salaries for 9-month and 12-month visiting faculty by department and rank, broken down by college; listing of employees faculty with name, salary administrative plan annual rank, contract length, contract rate, job class code, job code title, college, department, date of hire, and complete work address. (2) Worksheet reports, on or before March 1st, where prepared, to reflect posted payroll changes. These worksheets would include the following data elements in spreadsheet formatelements: employee name, job title, administrative title, liability department name, date of hire, prior rate of pay, new rate of pay, percent increase, type of increase (e.g., equity, market, merit, etc.), and FTE. (3) A report showing fall faculty and administrative and professional employment for the then-current academic year, on or before March 1st of that academic year (e.g., report for fall 2014 2004 would be available on or before March 1, 20152005). This report will include the following data elements in spreadsheet formatelements: name, job code, employee class, home department number, liability department number, budget entity (E&G, C&G, Auxiliary), primary campus assignment, FTE, budgeted weeks, date of hire, highest degree earned, year of highest degree, faculty rank, tenure status, tenure date, annual salary, termination date. (4) On or before November 1st, one or more reports summarizing faculty activity for the prior academic year (e.g., reports available by November 1, 20182005, would reflect activities loads for Summer 20172004, Fall 20172004, and Spring 20182005). These reports will include the following data elements in spreadsheet formatelements: reporting term, employee name, primary department, rank, tenure status, activity code, FTE, and level of effort per activity code by employee. (e) All documents and reports described in subsection (cd) shall above may be provided in electronic format. (f) Not more than once per semester, an electronic list including name, department/unit, position code, title/rank, e-mail address, contact telephone number, work address, date of hire, college or unit, contact mailing addresses for each employee in the bargaining unit.

Board and University Documents. (a) The University shall provide the UFF-UCF UFF with 250 hard copies of the BOT-UFF agreement and all supplements to the Agreement, consistent with the provisions of Article 28. (b) The University shall make the following documents available by links on a the University web site: (1) the minutes of the meetings of the Board of Trustees; (2) University regulations published under the Administrative Procedure Act;; and (3) the University's operating budget, summary by year; and (4) the UCF BOT-UFF Collective Bargaining Agreement. (c) The University shall ensure that a copy of each of the following documents is made available in the Orlando campus library: (1) the minutes of the Board of Trustee’s committee and subcommittee meetings; (2) the University’s operating budget; (3) the University’s expenditure analysis for the previous year; (4) University regulations published under the Administrative Procedure Act. (d) Upon a UFF-UCF request UFF request, the University shall make the following documents available to the UFF, at no cost, no more than once per calendar year: (1) On or before March 1st, a report one or more report(s) reflecting employee average faculty salaries for the then-current academic year. This report will include the following data elements in spreadsheet formatelements: faculty average salaries by department and rank; 12-month converted to 9-month average faculty salaries by department and rank; all faculty converted to 9-month combined faculty average salaries by department and rank; faculty average salaries for 9-month and 12-month non-visiting faculty by department and rank, broken down by college; faculty average salaries for 9-month and 12-month visiting faculty by department and rank, broken down by college; listing of employees faculty with name, salary administrative plan annual rank, contract length, contract rate, job class code, job code title, college, department, date of hire, and complete work address. (2) Worksheet reports, on or before March 1st, where prepared, to reflect posted payroll changes. These worksheets would include the following data elements in spreadsheet formatelements: employee name, , job title, administrative title, liability department name, date of hire, prior rate of pay, new rate of pay, percent increase, type of increase (e.g., equity, market, merit, etc.), and FTE. (3) A report showing fall faculty and administrative and professional employment for the then-current academic year, on or before March 1st of that academic year (e.g., report for fall 2014 2004 would be available on or before March 1, 20152005). This report will include the following data elements in spreadsheet formatelements: name, job code, employee class, home department number, liability department number, budget entity (E&G, C&G, Auxiliary), primary campus assignment, FTE, budgeted weeks, date of hire, highest degree earned, year of highest degree, faculty rank, tenure status, tenure date, annual salary, termination date. (4) On or before November 1st, one or more reports summarizing faculty activity for the prior academic year (e.g., reports available by November 1, 20182005, would reflect activities loads for Summer 20172004, Fall 20172004, and Spring 20182005). These reports will include the following data elements in spreadsheet formatelements: reporting term, employee name, primary department, rank, tenure status, activity code, FTE, and level of effort per activity code by employee. (e) All documents and reports described in subsection (cd) shall above may be provided in electronic format. (f) Not more than once per semester, an electronic list including name, department/unit, position code, title/rank, e-mail address, contact telephone number, work address, date of hire, college or unit, contact mailing addresses for each employee in the bargaining unit.