Common use of Budget Costs Clause in Contracts

Budget Costs. Estimated budget costs are contained in the Summary Project Cost Table below. [INSERT B.4 FROM SCOPE OF WORK] Use language only for co-funded reverting funding (Or delete paragraph) The [funding source] Project Funds, in the amount of [amount] ($ ), may not be available to reimburse Project Costs requested after March 1, [year]. If the Recipient has not requested reimbursement of incurred Project Costs, through submittal of complete, adequately supported, properly documented, and accurately addressed Reimbursement Requests in accordance with the Reimbursement Procedures at Exhibit B, in an amount of no less than [amount] ($ ) on the Cover Page by March 1, [year] the difference may revert to the State Water Board and may no longer be available under this Agreement, with no liability accruing to the State Water Board. The Division’s Final Budget Approval(s) and related Forms 259 and 260 will document a more detailed budget of eligible Project Costs and Project funding amounts. Construction of the Project may be completed in phases only with written approval of the Division. If construction proceeds under separate phases, the Recipient must submit a Final Budget Approval package and receive Final Budget Approval from the Division for each phase. The Recipient is prohibited from requesting disbursement amounts that represent Recipient’s mark-ups to costs invoiced or otherwise requested by consultants or contractors. Reimbursement of costs under the Conditional Costs line item is not authorized without the Division’s written approval. The Conditional Costs line item is for increased costs and unforeseen items, provided that the costs are eligible and consistent with the approved scope of work of this Agreement and are determined to be reasonable and necessary by the Division. The Recipient must contact the Project Manager with any requests to use the Conditional Costs line item; approval is subject to the Division’s discretion. The Division will not approve the use of Conditional Costs for construction costs and construction change orders until after it has provided a Final Budget Approval for the Project. Project Costs incurred prior to the Eligible Work Start Date on the cover page of this Agreement are not eligible for reimbursement. [if funded by combo of grant sources, and Eligible Work Start Date is prior to one of the grant start dates] Project Costs incurred prior to‌ [Prop 1] November 4, 2014 [Prop 68] June 5, 2018 [SADW] July 24, 2019 [gf infrastructure] July 12, 2021 are not eligible for Proposition 1 grant funding/Proposition 68 grant funding/Safe Affordable Drinking Water grant funding/Budget Act of 2021 grant funding under this Agreement. The Recipient must not request reimbursement of Project Costs incurred prior to [date above] in excess of [XXX].

Budget Costs. Estimated budget Budget costs are contained in the Summary Project Cost Table below: LINE ITEM GRANT FUNDS MATCH FUNDS TOTAL PROJECT COSTS TOTAL (a) Subject to the prior review and approval of the Grant Manager, adjustments between existing line items may be used to defray allowable direct costs up to fifteen percent (15%) of the total Grant Amount, including any amendment(s) thereto. [INSERT B.4 FROM SCOPE OF WORK] Use language only for co-funded reverting funding (Or delete paragraph) The [funding source] Project FundsLine Item adjustments approved by the Grant Manager must be de minimis, in less than 15% of the amount of [amount] ($ )total Grant Amount, and may not be available include any changes to reimburse Project Costs requested after March 1, [year]the Scope of Work. Line item adjustments in excess of fifteen percent (15%) or line item adjustments that result in a change to the scope of work will require an Agreement amendment. If the Recipient has not requested reimbursement of incurred Project Costsdetailed budget includes an amount for the Recipient’s personnel costs, through submittal of completethat amount is based on the hours, adequately supported, properly documentedclassifications, and accurately addressed Reimbursement Requests rates submitted by the Recipient in accordance with its application. Any changes to the Reimbursement Procedures at Exhibit Bhours, classifications, and rates must be approved, in advance and in writing, by the Grant Manager. (b) The Recipient may submit a request for an amount of no less than [amount] ($ ) on the Cover Page by March 1, [year] the difference may revert adjustment in writing to the State Water Board Grant Manager. Such adjustment may not increase or decrease the total grant amount. The Recipient shall submit a copy of the original Agreement budget sheet reflecting the requested changes and shall note proposed changes by striking out the original amount(s) followed with proposed change(s) in bold and underlined. Budget adjustments deleting a budget line item or adding a new budget line item shall require a formal amendment. The Division may no longer be available also propose budget adjustments. (c) The sum of adjusted line items shall not exceed the total budget amount. (d) In the event the Recipient does not submit invoices requesting all of the funds encumbered under this Agreement, with no liability accruing any remaining funds revert to the State Water Board. The Division’s Final Budget Approval(s) and related Forms 259 and 260 will document a more detailed budget of eligible Project Costs and Project funding amounts. Construction of the Project may be completed in phases only with written approval of the Division. If construction proceeds under separate phases, the Recipient must submit a Final Budget Approval package and receive Final Budget Approval from the Division for each phase. The Recipient is prohibited from requesting disbursement amounts that represent Recipient’s mark-ups to costs invoiced or otherwise requested by consultants or contractors. Reimbursement of costs under the Conditional Costs line item is not authorized without the Division’s written approval. The Conditional Costs line item is for increased costs and unforeseen items, provided that the costs are eligible and consistent with the approved scope of work of this Agreement and are determined to be reasonable and necessary by the Division. The Recipient must contact the Project Manager with any requests to use the Conditional Costs line item; approval is subject to the Division’s discretion. The Division will not approve the use of Conditional Costs for construction costs and construction change orders until after it has provided a Final Budget Approval for the Project. Project Costs incurred prior to the Eligible Work Start Date on the cover page of this Agreement are not eligible for reimbursement. [if funded by combo of grant sources, and Eligible Work Start Date is prior to one of the grant start dates] Project Costs incurred prior to‌ [Prop 1] November 4, 2014 [Prop 68] June 5, 2018 [SADW] July 24, 2019 [gf infrastructure] July 12, 2021 are not eligible for Proposition 1 grant funding/Proposition 68 grant funding/Safe Affordable Drinking Water grant funding/Budget Act of 2021 grant funding under this Agreement. The Recipient must not request reimbursement of Project Costs incurred prior to [date above] in excess of [XXX]State.

Budget Costs. Estimated budget Budget costs are contained in the Summary Project Cost Table below. [INSERT B.4 FROM SCOPE OF WORK] Use language only : LINE ITEM PROJECT FUNDS MATCH CONTRIBUTION TOTAL PROJECT COSTS Direct Project Administration Costs $ $ $ Planning/Design/Engineering/ Environmental $ $ $ Construction/Implementation $ $ $ Monitoring/Performance $ $ $ Education/Outreach $ $ $ TOTAL $ $ $ Indirect Costs are ineligible for co-funded reverting funding (Or delete paragraph) The [funding source] Project Funds, in the amount of [amount] ($ ), may not be available to reimburse Project Costs requested after March 1, [year]. If the Recipient has not requested reimbursement of incurred Project Costs, through submittal of complete, adequately supported, properly documented, and accurately addressed Reimbursement Requests in accordance with the Reimbursement Procedures at Exhibit B, in an amount of no less than [amount] ($ ) on the Cover Page by March 1, [year] the difference may revert to the State Water Board and may no longer be available under this Agreement, with no liability accruing to the State Water Board. The Division’s Final Budget Approval(s) and related Forms 259 and 260 will document a more detailed budget of eligible Project Costs and Project funding amounts. Construction of the Project may be completed in phases only with written approval of the Division. If construction proceeds under separate phases, the Recipient must submit a Final Budget Approval package and receive Final Budget Approval from the Division for each phase. The Recipient is prohibited from requesting disbursement amounts that represent the Recipient’s mark-ups to costs invoiced or otherwise requested by consultants or contractors. Reimbursement Subject to the prior review and approval of the Project Manager, adjustments between existing line items may be used to defray allowable direct costs under up to fifteen percent (15%) of the Conditional Costs total Project Funding Amount, including any amendment(s) thereto. Line Item adjustments approved by the Project Manager must be de minimis, less than 15% of the total Project Funding Amount, and may not include any changes to the Scope of Work. Line item adjustments in excess of fifteen percent (15%) or line item is not authorized without adjustments that result in a change to the Division’s written approval. The Conditional Costs line item is for increased costs and unforeseen items, provided that the costs are eligible and consistent with the approved scope of work of this will require an Agreement amendment. If the detailed budget includes an amount for the Recipient’s personnel costs, that amount is based on the hours, classifications, and are determined to be reasonable and necessary rates submitted by the DivisionRecipient in its application. Any changes to the hours, classifications, and rates must be approved, in advance and in writing, by the Project Manager. The Recipient must contact may submit a request for an adjustment in writing to the Project Manager Manager. Such adjustment may not increase or decrease the total Project Funding Amount. The Recipient shall submit a copy of the original Agreement budget sheet reflecting the requested changes and shall note proposed changes by striking out the original amount(s) followed with any requests to use the Conditional Costs proposed change(s) in bold and underlined. Budget adjustments deleting a budget line item; approval is subject to the Division’s discretionitem or adding a new budget line item shall require a formal amendment. The Division will may also propose budget adjustments. The sum of adjusted line items shall not approve exceed the use of Conditional Costs total budget amount. In the event the Recipient does not submit Reimbursement Requests for construction costs and construction change orders until after it has provided a all funds encumbered under this Agreement by the Final Budget Approval for the Project. Project Costs incurred prior Reimbursement Request Date, any remaining funds revert to the Eligible Work Start Date on State. The State Water Board may notify the cover page of this Agreement are not eligible for reimbursement. [if funded by combo of grant sourcesRecipient that the project file is closed, and Eligible Work Start Date is prior to one of any remaining balance will be disencumbered and unavailable for further use under the grant start dates] Project Costs incurred prior to‌ [Prop 1] November 4, 2014 [Prop 68] June 5, 2018 [SADW] July 24, 2019 [gf infrastructure] July 12, 2021 are not eligible for Proposition 1 grant funding/Proposition 68 grant funding/Safe Affordable Drinking Water grant funding/Budget Act of 2021 grant funding under this Agreement. The Recipient must not request reimbursement of Project Costs incurred prior to [date above] in excess of [XXX].

Budget Costs. Estimated budget Budget costs are contained in the Summary Project Cost Table below: [DFA will insert table] (a) Subject to the prior review and approval of the Grant Manager, adjustments between existing line items may be used to defray allowable direct costs up to fifteen percent (15%) of the total Grant Amount, including any amendment(s) thereto. [INSERT B.4 FROM SCOPE OF WORK] Use language only for co-funded reverting funding (Or delete paragraph) The [funding source] Project FundsLine Item adjustments approved by the Grant Manager must be de minimis, in less than 15% of the amount of [amount] ($ )total Grant Amount, and may not be available include any changes to reimburse Project Costs requested after March 1, [year]the Scope of Work. Line item adjustments in excess of fifteen percent (15%) or line item adjustments that result in a change to the scope of work will require an Agreement amendment. If the Recipient has not requested reimbursement of incurred Project Costsdetailed budget includes an amount for the Recipient’s personnel costs, through submittal of completethat amount is based on the hours, adequately supported, properly documentedclassifications, and accurately addressed Reimbursement Requests rates submitted by the Recipient in accordance with its application. Any changes to the Reimbursement Procedures at Exhibit Bhours, classifications, and rates must be approved, in advance and in writing, by the Grant Manager. (b) The Recipient may submit a request for an amount of no less than [amount] ($ ) on the Cover Page by March 1, [year] the difference may revert adjustment in writing to the State Water Board Grant Manager. Such adjustment may not increase or decrease the total grant amount. The Recipient shall submit a copy of the original Agreement budget sheet reflecting the requested changes and shall note proposed changes by striking out the original amount(s) followed with proposed change(s) in bold and underlined. Budget adjustments deleting a budget line item or adding a new budget line item shall require a formal amendment. The Division may no longer be available also propose budget adjustments. (c) The sum of adjusted line items shall not exceed the total budget amount. (d) In the event the Recipient does not submit invoices requesting all of the funds encumbered under this Agreement, with no liability accruing any remaining funds revert to the State. The State Water Board. The Division’s Final Budget Approval(s) and related Forms 259 and 260 Board will document mail a more detailed budget Notice of eligible Project Costs and Project funding amounts. Construction of Completion letter to the Project may be completed in phases only with written approval of Recipient stating that the Division. If construction proceeds under separate phasesproject file is closed, the Recipient must submit a Final Budget Approval package final invoice is being processed for payment, and receive Final Budget Approval from the Division any remaining balance will be disencumbered and unavailable for each phase. The Recipient is prohibited from requesting disbursement amounts that represent Recipient’s mark-ups to costs invoiced or otherwise requested by consultants or contractors. Reimbursement of costs further use under the Conditional Costs line item is not authorized without the Division’s written approval. The Conditional Costs line item is for increased costs and unforeseen items, provided that the costs are eligible and consistent with the approved scope of work of this Agreement and are determined to be reasonable and necessary by the Division. The Recipient must contact the Project Manager with any requests to use the Conditional Costs line item; approval is subject to the Division’s discretion. The Division will not approve the use of Conditional Costs for construction costs and construction change orders until after it has provided a Final Budget Approval for the Project. Project Costs incurred prior to the Eligible Work Start Date on the cover page of this Agreement are not eligible for reimbursement. [if funded by combo of grant sources, and Eligible Work Start Date is prior to one of the grant start dates] Project Costs incurred prior to‌ [Prop 1] November 4, 2014 [Prop 68] June 5, 2018 [SADW] July 24, 2019 [gf infrastructure] July 12, 2021 are not eligible for Proposition 1 grant funding/Proposition 68 grant funding/Safe Affordable Drinking Water grant funding/Budget Act of 2021 grant funding under this Agreement. The Recipient must not request reimbursement of Project Costs incurred prior to [date above] in excess of [XXX].