Building Working File Clause Samples

Building Working File. The supervisor/evaluator may maintain a Building Working File for the employees they supervise and/or evaluate, which shall be kept apart from the Personnel File. Such file may contain notes of pre- and post- evaluation conferences and observations that pertain to that employee’s evaluation. Only one Building Working File per employee may be maintained. 5.5.3.1 A “Coaching Log” documenting verbal feedback, reminders, directives, warnings or reprimands may also be included in the Building Working File. Verbal reprimands of staff shall be documented in a Coaching Log (e.g., Appendix O). At the time of documentation, employees shall initial a printed copy of any entry placed in the log. The log shall include the date of the incident and the date the incident was discussed with the employee. Should the employee refuse to initial, the administrator may note “Refused to Initial”, sign and date it, and provide the employee with a copy of the log.