Cash Book Sample Clauses

Cash Book. The Cash Book is private to the Educator. Except for Invoicing and Receipting of parent/guardian payments (which is a legal and regulatory responsibility of the Service). The Service cannot access data relating to Educator suppliers, expenses, financial reports (Profit and Loss) and Tax reports (BAS).

Cash Book. The transactions relating to the actual receipts and payment of cash are recorded in a register known as cash book. The cash book is one of the most important records of the office. The pages of the cash book are machine number and each page is divided into ‘receipt side’ and ‘payment side’. The receipt side has got five columns and payment side has got seven columns. The specimen page of a cash book is shown in Table – 2. Receipt Side Payment side Date of Receipt No of vouchers or receipt From whom received Amount Cash Classification of receipt Date of payment No of voucher To whom paid etc Payment side Classification of charges Cash Bank or Treasury No of Cheque Amount Every government officer is personally responsible for the public money with which he deals and for recording the transaction of receipts and payments promptly. Private cash or accounts are in no case to be mixed up with public cash or accounts. The following instructions are to be followed in the maintenance of cash book 1. Entries should be made continuously and no line should be left blank. If any line is left blank due to the fact that the other side of the folio has been completely written up, a diagonal line should be drawn to cancel the blank space. 2. Interpolation of entries, or over writings must be avoided but, if unavoidable, these must be initiated and dated by the disbursing officer. Erasure of entries is strictly prohibited. 3. Transactions should be entered as soon as they occur in the order of occurrence. 4. If the cash transaction of private cheques received is too many, these may first be entered in a “Register of cheques received and adjusted” and only the totals of daily receipts and remittances entered in the cash book. 5. Every entry must be concise. The date, number of voucher and the name of the work together with a brief description to clearly indicate the nature of transaction must be entered against each item. 6. No receipt other than cash should be entered in the book. 7. When a cheque is drawn to replenish the chest, its number and amount to be entered. 8. When an impreset is given, it should be noted in red ink in the cash book. 9. When amount of unspent imprest is received back, it is shown on the receipt side in red ink. 10. The disbursement of salary of regular establishment is recorded in a separate cash book known as subsidiary cash book.