Common use of Catalog and Electronic Invoicing Clause in Contracts

Catalog and Electronic Invoicing. The Contractor is encouraged to provide a MFMP punchout catalog. The punchout catalog provides an alternative mechanism for suppliers to offer the State access to Products awarded under the Contract. The punchout catalog also allows for direct communication between the MFMP eProcurement System and a supplier’s Enterprise Resource Planning (ERP) system, which can reflect real-time Product inventory/availability information. Through utilization of the punchout catalog model, a Florida buyer will “punch out” to a supplier’s website. Using the search tools on the supplier’s Florida punchout catalog site, the user selects the desired Products. When complete, the user exits the supplier’s punchout catalog site and the shopping cart (full of Products) is “brought back” to MFMP. No orders are sent to a supplier when the user exits the supplier’s punchout catalog site. Instead, the chosen Products are “brought back” to MFMP as line items in a purchase order. The user can then proceed through the normal workflow steps, which may include adding/editing the Products (i.e., line items) in the purchase order. An order is not submitted to a supplier until the user approves and submits the purchase order, at which point the supplier receives an email with the order details. The Contractor may supply electronic invoices in lieu of paper-based invoices for those transactions processed through MFMP. Electronic invoices may be submitted to the agency through one of the mechanisms as listed below:

Catalog and Electronic Invoicing. The Within 60 calendar days after contract execution, the Contractor is encouraged to provide shall supply a MFMP punchout punch-out catalog. The punchout punch-out catalog provides an alternative mechanism for suppliers to offer the State of Florida access to Products awarded under the Contract. The punchout punch-out catalog also allows for direct communication between the MFMP MyFloridaMarketPlace eProcurement System (MFMP) and a supplier’s Enterprise Resource Planning (ERP) ERP system, which can reflect real-time Product inventory/availability information. Through utilization of the punchout punch-out catalog model, a Florida buyer Customer will “punch out” to a supplierContractor’s website. Using the search tools on the supplier’s Florida punchout punch-out catalog site, the user Customer selects the desired ProductsProducts and services. When complete, the user Customer exits the supplier’s punchout punch-out catalog site and the shopping cart (full of ProductsProducts and services) is “brought back” to MFMP. No orders are sent to a supplier Contractor when the user Customer exits the supplier’s punchout punch-out catalog site. Instead, the chosen Products and services are “brought back” to MFMP as contract line items in a purchase orderitems. The user Customer can then proceed through the normal workflow steps, which may include adding/editing the Products (i.e., line items) in the items to a requisition or a purchase order. An order is not submitted to a supplier until the user approves Customer actually adds the line items to a requisition and submits the purchase order, at which point order is approved and sent to the supplier receives an email with the order detailssupplier. The Contractor may shall supply electronic invoices in lieu of paper-based invoices for those transactions processed through the MFMP. Electronic invoices may shall be submitted to the agency through the Ariba Supplier Network (ASN) in one of the three mechanisms as listed below. Suppliers can select the method that best meets their capabilities from the following list:

Catalog and Electronic Invoicing. The Contractor is encouraged to provide shall supply a MFMP punchout punch-out catalog. The punchout punch-out catalog provides an alternative mechanism for suppliers to offer the State of Florida access to Products products awarded under the Contract. The punchout punch-out catalog also allows for direct communication between the MFMP MyFloridaMarketPlace eProcurement System (MFMP) and a supplier’s Enterprise Resource Planning (ERP) ERP system, which can reflect real-time Product product inventory/availability information. Through utilization of the punchout punch-out catalog model, a Florida buyer will “punch out” to a supplierContractor’s website. Using the search tools on the supplierContractor’s Florida punchout punch-out catalog site, the user selects the desired Productsproducts and services. When complete, the user exits the supplierContractor’s punchout punch-out catalog site and the shopping cart (full of Productsproducts and services) is “brought back” to MFMP. No orders are sent to a supplier Contractor when the user exits the supplierContractor’s punchout punch-out catalog site. Instead, the chosen Products products and services are “brought back” to MFMP as Contract line items in a purchase orderitems. The user can then proceed through the normal workflow steps, which may include adding/editing the Products (i.e., line items) in the items to a requisition or a purchase order. An order is not submitted to a supplier Contractor until the user approves buyer actually adds the line items to a requisition and submits the purchase order, at which point order is approved and sent to the supplier receives an email with the order detailsContractor. The Contractor may shall adhere to all contract pricing associated with this contract and be responsive to addressing discrepancies identified during the punch-out catalog audit process. The Contractor shall supply electronic invoices in lieu of paper-based invoices for those transactions processed through the MFMP. Electronic invoices may shall be submitted to the agency through the SAP Business Network (formerly known as the Ariba Network) in one of the three mechanisms as listed below. Contractors can select the method that best meets their capabilities from the following list: