Common use of Catalog and Electronic Invoicing Clause in Contracts

Catalog and Electronic Invoicing. The Contractor is encouraged to provide a MFMP punchout catalog. The punchout catalog provides an alternative mechanism for suppliers to offer the State access to Products awarded under the Contract. The punchout catalog also allows for direct communication between the MFMP eProcurement System and a supplier’s Enterprise Resource Planning (ERP) system, which can reflect real-time Product inventory/availability information. Through utilization of the punchout catalog model, a Florida buyer will “punch out” to a supplier’s website. Using the search tools on the supplier’s Florida punchout catalog site, the user selects the desired Products. When complete, the user exits the supplier’s punchout catalog site and the shopping cart (full of Products) is “brought back” to MFMP. No orders are sent to a supplier when the user exits the supplier’s punchout catalog site. Instead, the chosen Products are “brought back” to MFMP as line items in a purchase order. The user can then proceed through the normal workflow steps, which may include adding/editing the Products (i.e., line items) in the purchase order. An order is not submitted to a supplier until the user approves and submits the purchase order, at which point the supplier receives an email with the order details. The Contractor may supply electronic invoices in lieu of paper-based invoices for those transactions processed through MFMP. Electronic invoices may be submitted to the agency through one of the mechanisms as listed below: 1) EDI (Electronic Data Interchange) This standard establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used for invoicing via the Ariba Network (AN) for catalog and non-catalog goods and services. 2) PO Flip via AN This online process allows Contractors to submit invoices via the AN for catalog and non-catalog goods and services. Contractors have the ability to create an invoice directly from their inbox in their AN account by simply "flipping" the PO into an invoice. This option does not require any special software or technical capabilities. The Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third-party provider of MFMP, a State contractor, the right and license to use, reproduce, transmit, distribute, and publicly display within MFMP. In addition, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third-party provider the right and license to reproduce and display within MFMP the Contractor's trademarks, system marks, logos, trade dress, or other branding designation that identifies the Products made available by the Contractor under the Contract. The Contractor will work with the MFMP management team to obtain specific requirements for the electronic invoicing if needed Financial Consequences will be assessed for failure to timely perform or submit a report as required by the Contract and shall be paid via check or money order in US Dollars, and made out to the Department of Management Services or the specific Customer, where applicable. Financial Consequences will be assessed daily or per occurrence for each individual failure until the performance or submittal is accomplished to the Department’s or Customer’s satisfaction, unless stated otherwise. For the submissions of reports, financial consequences will apply to each target period beginning with the first full month or quarter of the Contract’s performance and each month and quarter thereafter. Deliverable Performance Metric Performance Due Date Financial Consequence for Non-Performance Contractor will timely submit complete Quarterly Sales Reports All Quarterly Sales Reports will be submitted timely with all required information Completed Quarterly Sales Reports are Reports are due on or before the 30th calendar day after the close of each State fiscal quarter $250 per Calendar Day late/not received by the Contract Manager Contractor will timely submit complete MFMP Transaction Fee Reports All MFMP Transaction Fee Reports will be submitted timely with all required information Completed MFMP Transaction Fee Reports are due on or before the 15th calendar day after the close of each month $100 per Calendar Day late/not received by the Contract Manager Customers may add service level agreement (SLA) performance requirements and additional financial consequences in their statements of work for failing to meet performance requirements within any negotiated SLA or purchase order.

Catalog and Electronic Invoicing. The Contractor is encouraged to provide shall supply a MFMP punchout punch-out catalog. The punchout punch-out catalog provides an alternative mechanism for suppliers to offer the State of Florida access to Products products awarded under the Contract. The punchout punch-out catalog also allows for direct communication between the MFMP MyFloridaMarketPlace eProcurement System (MFMP) and a supplier’s Enterprise Resource Planning (ERP) ERP system, which can reflect real-time Product product inventory/availability information. Through utilization of the punchout punch-out catalog model, a Florida buyer will “punch out” to a supplierContractor’s website. Using the search tools on the supplierContractor’s Florida punchout punch-out catalog site, the user selects the desired Productsproducts and services. When complete, the user exits the supplierContractor’s punchout punch-out catalog site and the shopping cart (full of Productsproducts and services) is “brought back” to MFMP. No orders are sent to a supplier Contractor when the user exits the supplierContractor’s punchout punch-out catalog site. Instead, the chosen Products products and services are “brought back” to MFMP as Contract line items in a purchase orderitems. The user can then proceed through the normal workflow steps, which may include adding/editing the Products (i.e., line items) in the items to a requisition or a purchase order. An order is not submitted to a supplier Contractor until the user approves buyer actually adds the line items to a requisition and submits the purchase order, at which point order is approved and sent to the supplier receives an email with the order detailsContractor. The Contractor may shall adhere to all contract pricing associated with this contract and be responsive to addressing discrepancies identified during the punch-out catalog audit process. The Contractor shall supply electronic invoices in lieu of paper-based invoices for those transactions processed through the MFMP. Electronic invoices may shall be submitted to the agency through the SAP Business Network (formerly known as the Ariba Network) in one of the three mechanisms as listed below: 1) EDI (Electronic Data Interchange) This standard establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used for invoicing via the Ariba Network (AN) for catalog and non-catalog goods and services. 2) PO Flip via AN This online process allows Contractors to submit invoices via the AN for catalog and non-catalog goods and services. Contractors have can select the ability to create an invoice directly method that best meets their capabilities from their inbox in their AN account by simply "flipping" the PO into an invoice. This option does not require any special software or technical capabilities. The Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third-party provider of MFMP, a State contractor, the right and license to use, reproduce, transmit, distribute, and publicly display within MFMP. In addition, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third-party provider the right and license to reproduce and display within MFMP the Contractor's trademarks, system marks, logos, trade dress, or other branding designation that identifies the Products made available by the Contractor under the Contract. The Contractor will work with the MFMP management team to obtain specific requirements for the electronic invoicing if needed Financial Consequences will be assessed for failure to timely perform or submit a report as required by the Contract and shall be paid via check or money order in US Dollars, and made out to the Department of Management Services or the specific Customer, where applicable. Financial Consequences will be assessed daily or per occurrence for each individual failure until the performance or submittal is accomplished to the Department’s or Customer’s satisfaction, unless stated otherwise. For the submissions of reports, financial consequences will apply to each target period beginning with the first full month or quarter of the Contract’s performance and each month and quarter thereafter. Deliverable Performance Metric Performance Due Date Financial Consequence for Non-Performance Contractor will timely submit complete Quarterly Sales Reports All Quarterly Sales Reports will be submitted timely with all required information Completed Quarterly Sales Reports are Reports are due on or before the 30th calendar day after the close of each State fiscal quarter $250 per Calendar Day late/not received by the Contract Manager Contractor will timely submit complete MFMP Transaction Fee Reports All MFMP Transaction Fee Reports will be submitted timely with all required information Completed MFMP Transaction Fee Reports are due on or before the 15th calendar day after the close of each month $100 per Calendar Day late/not received by the Contract Manager Customers may add service level agreement (SLA) performance requirements and additional financial consequences in their statements of work for failing to meet performance requirements within any negotiated SLA or purchase order.following list: