Common use of Change Requests/ Management Clause in Contracts

Change Requests/ Management. a) An institutional mechanism will be set up for taking decisions regarding requests for changes. The Purchase Committee will set up a Change Control Committee with members from the procurement agency and the selected bidder. If it is unable to reach an agreement, the decision of the Purchase Committee will be final. b) RISL/DoIT&C may at any time, by a written order given to the bidder, make changes within the general scope of the Agreement in any one or more of the following: - Rate Contract for Selection of Logistic Partner for e-Bazaar  Requirements of service to be provided under the Agreement are to be specifically developed and rendered for RISL/DoIT&C.  The method of deployment  The place of services to be provided by the bidder. c) The change request/ management procedure will follow the following steps: -  Identification and documentation of the need for the change - The information related to initiator, initiation date and details of change required and priority of the change will be documented by RISL/DoIT&C.  Analysis and evaluation of the Change Request - Impact of the change in terms of the estimated effort, changed schedule &cost impact will be analysed and documented by the bidder.  Implementation of the change – The change will be implemented in accordance to the agreed cost, effort, and schedule by the selected bidder.  Verification of the change - The change will be verified by RISL/DoIT&C on implementation of the change request. d) All changes outside the scope of services agreed to herein which may have likely financial implications in terms of the overall cost/ time of the project shall be undertaken by selected bidder only after securing the express consent of RISL/DoIT&C. In the event that the consent of RISL/DoIT&C is not received then the change will not be carried out. e) While approving any change request, if required, RISL/DoIT&C may ask the bidder to deploy the required resources on-site. f) If any such change outside the scope of services agreed to herein causes an increase or decrease in cost of, or the time required for, selected bidder’s performance of any provisions under the Agreement, equitable adjustments shall be made in the Agreement Price or Delivery Schedule, or both, and the Agreement shall accordingly be amended. Any claims by firm for adjustment under this must be asserted within 30 (thirty) days from the date of selected bidder receiving the RISL/DoIT&C change order which shall not be unreasonably withheld or delayed. Rate Contract for Selection of Logistic Partner for e-Bazaar Bidding Document Fee Receipt No. Dated for Rs. /-

Change Requests/ Management. a) An institutional mechanism will be set up for taking decisions regarding requests for changes. The Purchase Committee will set up a Change Control Committee with members from the procurement agency and the selected bidder. If it is unable to reach an agreement, the decision of the Purchase Committee will be final. b) RISL/DoIT&C may at any time, by a written order given to the bidderbidder , make changes within the general scope of the Agreement in any one or more of the following: - Rate Contract for Selection of Logistic Partner for e-Bazaar  Requirements of  Designs, specifications, requirements which software or service to be provided under the Agreement are to be specifically developed and rendered for RISL/DoIT&C.   The method of deployment  deployment.  Schedule.  The place of delivery and/or the services to be provided by the bidder. c) The change request/ management procedure will follow the following steps: -   Identification and documentation of the need for the change - The information related to initiator, initiation date and details of change required and priority of the change will be documented by RISL/DoIT&C.   Analysis and evaluation of the Change Request - Impact of the change in terms of the estimated effort, changed schedule &schedule, cost impact and the items impacted will be analysed and documented by the bidder.   Implementation of the change – The change will be implemented in accordance to the agreed cost, effort, and schedule by the selected bidder.   Verification of the change - The change will be verified by RISL/DoIT&C on implementation of the change request. d) All changes outside the scope of services supplies agreed to herein which may have likely financial implications in terms of the overall cost/ time of the project shall be undertaken by selected bidder SI only after securing the express consent of RISL/DoIT&C. In the event that the consent of RISL/DoIT&C is not received then the change will not be carried out. e) While approving any change request, if required, RISL/DoIT&C may ask the bidder to deploy the required resources on-site. f) If any such change outside the scope of services supplies agreed to herein causes an increase or decrease in cost of, or the time required for, selected bidderfirm’s performance of any provisions under the Agreement, equitable adjustments shall be made in the Agreement Price or Delivery Schedule, or both, and the Agreement shall accordingly be amended. Any claims by firm for adjustment under this must be asserted within 30 (thirty) days from the date of selected bidder SI receiving the RISL/DoIT&C change order which shall not be unreasonably withheld or delayed. Rate Contract for Selection of Logistic Partner for e-Bazaar Bidding Document Fee Receipt No. Dated for Rs. /-.

Change Requests/ Management. a) An institutional mechanism will be set up for taking decisions regarding requests for changes. The Purchase Committee will set up a Change Control Committee with members from the procurement agency and the selected bidder. If it is unable to reach an agreement, the decision of the Purchase Committee will be final. b) RISL/DoIT&C RISL may at any time, by a written order given to the bidder, make changes within the general scope of the Agreement in any one or more of the following: - Rate Contract for Selection of Logistic Partner for e-Bazaar  Requirements of ✓ Designs, specifications, requirements which software or service to be provided under the Agreement are to be specifically developed and rendered for RISL/DoIT&C.  . ✓ The method of deployment  deployment, shipping or packing. ✓ Schedule for Installation Acceptance. ✓ The place of delivery and/or the services to be provided by the bidder. c) The change request/ management procedure will follow the following steps: -  ✓ Identification and documentation of the need for the change - The information related to initiator, initiation date and details of change required and priority of the change will be documented by RISL/DoIT&C.  . ✓ Analysis and evaluation of the Change Request - Impact of the change in terms of the estimated effort, changed schedule &schedule, cost impact and the items impacted will be analysed and documented by the bidder.  ✓ Approval or disapproval of the change request – RISL will approve or disapprove the change requested including the additional payments for software development, quoted man-month rate shall be used for cost estimation, efforts of all technical resources- project manager, analyst, software developer, testing engineer, database architecture etc shall be taken into account for total man-month estimation to carry out the s/w development resulting from the change request. For all technical resources irrespective of their experience and specialisation, the quoted man-month rate shall be used. Efforts of support staff shall not be taken into consideration for this purpose. ✓ Implementation of the change – The change will be implemented in accordance to the agreed cost, effort, and schedule by the selected bidder.  ✓ Verification of the change - The change will be verified by RISL/DoIT&C RISL on implementation of the change request. d) All changes outside the scope of services supplies agreed to herein which may have likely financial implications in terms of the overall cost/ time of the project shall be undertaken by selected bidder SI only after securing the express consent of RISL/DoIT&C. . In the event that the consent of RISL/DoIT&C RISL is not received then the change will not be carried out. e) While approving any change request, if required, RISL/DoIT&C RISL may ask the bidder to deploy the required resources on-site. f) If any such change outside . Rate Contract for Various Surveillance items to be deployed in the scope State of services agreed to herein causes an increase or decrease in cost of, or the time required for, selected bidder’s performance of any provisions under the Agreement, Rajasthan equitable adjustments shall be made in the Agreement Price or Delivery Schedule, or both, and the Agreement shall accordingly be amended. Any claims by firm for adjustment under this must be asserted within 30 (thirty) days from the date of selected bidder SI receiving the RISL/DoIT&C RISL change order which shall not be unreasonably withheld or delayed. Rate Contract for Selection of Logistic Partner for e-Bazaar Bidding Document Fee Receipt No. Dated for Rs. /-.

Change Requests/ Management. a) An institutional mechanism will be set up for taking decisions regarding requests for changes. The Purchase Committee will set up a Change Control Committee with members from the procurement agency and the selected bidder. If it is unable to reach an agreement, the decision of the Purchase Committee will be final. b) RISL/DoIT&C RISL may at any time, by a written order given to the bidderbidder , make changes within the general scope of the Agreement in any one or more of the following: - Rate Contract for Selection of Logistic Partner for e-Bazaar  Requirements of ✓ Designs, specifications, requirements which software or service to be provided under the Agreement are to be specifically developed and rendered for RISL/DoIT&C.  . ✓ The method of deployment  deployment, shipping or packing. ✓ Schedule for Installation Acceptance. ✓ The place of delivery and/or the services to be provided by the bidder. c) The change request/ management procedure will follow the following steps: -  ✓ Identification and documentation of the need for the change - The information related to initiator, initiation date and details of change required and priority of the change will be documented by RISL/DoIT&C.  . ✓ Analysis and evaluation of the Change Request - Impact of the change in terms of the estimated effort, changed schedule &schedule, cost impact and the items impacted will be analysed and documented by the bidder.  ✓ Approval or disapproval of the change request – RISL will approve or disapprove the change requested including the additional payments for software development, quoted man-month rate shall be used for cost estimation, efforts of all technical resources- project manager, analyst, software developer, testing engineer, database architecture etc shall be taken into account for total man-month estimation to carry out the s/w development resulting from the change request. For all technical resources irrespective of their experience and specialisation, the quoted man-month rate shall be used. Efforts of support staff shall not be taken into consideration for this purpose. ✓ Implementation of the change – The change will be implemented in accordance to the agreed cost, effort, and schedule by the selected bidder.  ✓ Verification of the change - The change will be verified by RISL/DoIT&C RISL on implementation of the change request. d) All changes outside the scope of services supplies agreed to herein which may have likely financial implications in terms of the overall cost/ time of the project shall be undertaken by selected bidder SI only after securing the express consent of RISL/DoIT&C. . In the event that the consent of RISL/DoIT&C RISL is not received then the change will not be carried out. e) While approving any change request, if required, RISL/DoIT&C RISL may ask the bidder to deploy the required resources on-site. f) If any such change outside the scope of services supplies agreed to herein causes an increase or decrease in cost of, or the time required for, selected bidderfirm’s performance of any provisions under the Agreement, equitable adjustments shall be made in the Agreement Price or Delivery Schedule, or both, and the Agreement shall accordingly be amended. Any claims by firm for adjustment under this must be asserted within 30 (thirty) days from the date of selected bidder SI receiving the RISL/DoIT&C RISL change order which shall not be unreasonably withheld or delayed. Rate Contract RISL (Jaipur) + Collectorate Offices of all 32 District Headquarters in Rajasthan Digital Signature Certificate (Class-II) with Individual Signing and encryption with 2 years validity, downloaded and installed on FIPS Certified USB Crypto-token (as per CCA Guidelines), provided along with required device drivers/SDK, software (with Admin and Client Module) and Technical Support Services Yes Downloadable online Server SSL Certificate (for Selection Domain Validation and for both Domain & Organization Validation) along with Technical Support Services Yes Digital Signature Certificate Class-II Signing Encryption DSC conformance to CCA Guidelines FIPS Certified USB Crypto-Token USB Token conformance to CCA Guidelines Device Drivers and/or SDK available Application Software (with Admin and Client Module) available DSC validity of Logistic Partner 2 years Server SSL Certificate for eDomain Validation Conformance to CCA Guidelines SSL Certificate validity of 2 years Server SSL Certificate for Domain Validation and Organization Validation Conformance to CCA Guidelines SSL Certificate validity of 2 years ANNEXURE-3: PRE-Bazaar BID QUERIES FORMAT {to be filled by the bidder} Bidding Document Fee Receipt No. Dated for Rs. /-

Change Requests/ Management. a) An institutional mechanism will be set up for taking decisions regarding requests for changes. The Purchase Committee will set up a Change Control Committee with members from the procurement agency and the selected bidder. If it is unable to reach an agreement, the decision of the Purchase Committee will be final. b) RISL/DoIT&C may at any time, by a written order given to the bidder, make changes within the general scope of the Agreement in any one or more of the following: - Rate Contract for Selection of Logistic Partner GPU based Workstations for e-Bazaar  WS&APS with Five Years O&M • Requirements of service to be provided under the Agreement are to be specifically developed and rendered for RISL/DoIT&C.  • The method of deployment  • The place of services to be provided by the bidder. c) The change request/ management procedure will follow the following steps: -  • Identification and documentation of the need for the change - The information related to initiator, initiation date and details of change required and priority of the change will be documented by RISL/DoIT&C.  • Analysis and evaluation of the Change Request - Impact of the change in terms of the estimated effort, changed schedule &cost impact will be analysed and documented by the bidder.  • Implementation of the change – The change will be implemented in accordance to the agreed cost, effort, and schedule by the selected bidder.  • Verification of the change - The change will be verified by RISL/DoIT&C on implementation of the change request. d) All changes outside the scope of services agreed to herein which may have likely financial implications in terms of the overall cost/ time of the project shall be undertaken by selected bidder only after securing the express consent of RISL/DoIT&C. In the event that the consent of RISL/DoIT&C is not received then the change will not be carried out. e) While approving any change request, if required, RISL/DoIT&C may ask the bidder to deploy the required resources on-site. f) If any such change outside the scope of services agreed to herein causes an increase or decrease in cost of, or the time required for, selected bidder’s performance of any provisions under the Agreement, equitable adjustments shall be made in the Agreement Price or Delivery Schedule, or both, and the Agreement shall accordingly be amended. Any claims by firm for adjustment under this must be asserted within 30 (thirty) days from the date of selected bidder receiving the RISL/DoIT&C change order which shall not be unreasonably withheld or delayed. Rate Contract for Selection of Logistic Partner for e-Bazaar Bidding Document Fee Receipt No. Dated for Rs. /-.

Change Requests/ Management. a) An institutional mechanism will be set up for taking decisions regarding requests for changes. The Purchase Committee will set up a Change Control Committee with members from the procurement agency and the selected bidder. If it is unable to reach an agreement, the decision of the Purchase Committee will be final. b) RISL/DoIT&C RISL may at any time, by a written order given to the bidder, make changes within the general scope of the Agreement in any one or more of the following: - Rate Contract for Selection of Logistic Partner for e-Bazaar  Requirements of  Designs, specifications, requirements which software or service to be provided under the Agreement are to be specifically developed and rendered for RISL/DoIT&C.  .  The method of deployment  deployment, shipping or packing.  Schedule for Installation Acceptance.  The place of delivery and/or the services to be provided by the bidder. c) The change request/ management procedure will follow the following steps: -   Identification and documentation of the need for the change - The information related to initiator, initiation date and details of change required and priority of the change will be documented by RISL/DoIT&C.  .  Analysis and evaluation of the Change Request - Impact of the change in terms of the estimated effort, changed schedule &schedule, cost impact and the items impacted will be analysed and documented by the bidder.   Approval or disapproval of the change request – RISL will approve or disapprove the change requested including the additional payments for software development, quoted man-month rate shall be used for cost estimation, efforts of all technical resources- project manager, Rate Contract for Supply, Installation and FMS of Edge equipment’s under City Surveillance project for seven Cities (After Pre-bid) analyst, software developer, testing engineer, database architecture etc shall be taken into account for total man-month estimation to carry out the s/w development resulting from the change request. For all technical resources irrespective of their experience and specialisation, the quoted man-month rate shall be used. Efforts of support staff shall not be taken into consideration for this purpose.  Implementation of the change – The change will be implemented in accordance to the agreed cost, effort, and schedule by the selected bidder.   Verification of the change - The change will be verified by RISL/DoIT&C RISL on implementation of the change request. d) All changes outside the scope of services supplies agreed to herein which may have likely financial implications in terms of the overall cost/ time of the project shall be undertaken by selected bidder SI only after securing the express consent of RISL/DoIT&C. . In the event that the consent of RISL/DoIT&C RISL is not received then the change will not be carried out. e) While approving any change request, if required, RISL/DoIT&C RISL may ask the bidder to deploy the required resources on-site. f) If any such change outside the scope of services supplies agreed to herein causes an increase or decrease in cost of, or the time required for, selected bidderfirm’s performance of any provisions under the Agreement, equitable adjustments shall be made in the Agreement Price or Delivery Schedule, or both, and the Agreement shall accordingly be amended. Any claims by firm for adjustment under this must be asserted within 30 (thirty) days from the date of selected bidder SI receiving the RISL/DoIT&C RISL change order which shall not be unreasonably withheld or delayed. Rate Contract for Selection of Logistic Partner for e-Bazaar Bidding Document Fee Receipt No. Dated for Rs. /-.

Change Requests/ Management. a) An institutional mechanism will be set up for taking decisions regarding requests for changes. The Purchase Committee will set up a Change Control Committee with members from the procurement agency and the selected bidder. If it is unable to reach an agreement, the decision of the Purchase Committee will be final. b) RISL/DoIT&C may at any time, by a written order given to the bidder, make changes within the general scope of the Agreement in any one or more of the following: - Final RFP-Rate Contract for Selection of Logistic Partner for e-Bazaar  Requirements of service to be provided under the Agreement are to be specifically developed and rendered for RISL/DoIT&C.  The method of deployment  The place of services to be provided by the bidder. c) The change request/ management procedure will follow the following steps: -  Identification and documentation of the need for the change - The information related to initiator, initiation date and details of change required and priority of the change will be documented by RISL/DoIT&C.  Analysis and evaluation of the Change Request - Impact of the change in terms of the estimated effort, changed schedule &cost impact will be analysed and documented by the bidder.  Implementation of the change – The change will be implemented in accordance to the agreed cost, effort, and schedule by the selected bidder.  Verification of the change - The change will be verified by RISL/DoIT&C on implementation of the change request. d) All changes outside the scope of services agreed to herein which may have likely financial implications in terms of the overall cost/ time of the project shall be undertaken by selected bidder only after securing the express consent of RISL/DoIT&C. In the event that the consent of RISL/DoIT&C is not received then the change will not be carried out. e) While approving any change request, if required, RISL/DoIT&C may ask the bidder to deploy the required resources on-site. f) If any such change outside the scope of services agreed to herein causes an increase or decrease in cost of, or the time required for, selected bidder’s performance of any provisions under the Agreement, equitable adjustments shall be made in the Agreement Price or Delivery Schedule, or both, and the Agreement shall accordingly be amended. Any claims by firm for adjustment under this must be asserted within 30 (thirty) days from the date of selected bidder receiving the RISL/DoIT&C change order which shall not be unreasonably withheld or delayed. Final RFP-Rate Contract for Selection of Logistic Partner for e-Bazaar Bidding Document Fee Receipt No. Dated for Rs. /-