CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: The State shall develop separate clearance patterns for the Statewide Payroll and each program and independent functions within specific programs listed in sections 4.2 and 4.3 (any interest exempted program) of this Agreement.
7.2 The following shall develop the State's clearance patterns: The Department of Administration shall develop the State's clearance patterns.
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The data utilized in the development of clearance patterns comes from SABHRS (Statewide Accounting, Budget, and Human Resource System). The System is administered by the SABHRS Financial Services Technology Bureau of the State Financial Services Division within the Department of Administration.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement.
7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: No exceptions. The State shall also adjust each clearance pattern to reflect: No exceptions.
7.8 Each of the State's clearance patte...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following:
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: The State shall use the same methodology to develop a separate clearance pattern for each program under the State Departments; Education, Social Services and Transportation.
7.2 The following shall develop the State's clearance patterns: The Bureau of Finance and Management shall develop the State's clearance patterns.
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The State shall use the following method to develop clearance patterns for System warrants: For a three-month period, all checks or warrants issued shall have their dates compared to check or warrant clearance dates. From this information, dollar-weighted average clearance patterns shall be developed. For calculation purposes, all checks and warrants will be deemed cleared when 99% of the checks or warrants have been cleared. For payroll, the following will be used on a statewide basis. All State payroll will be drawn to be received on the 1st and 16th of each month. If a payday falls on a Saturday or Sunday, the payday will be moved up to the first working day before the 1st or 16th. This will differ for the months of January and July, when the payday will be the first working day of the calendar and fiscal year.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Separate clearance patterns are developed for each agency that administers a group of federal grant programs.
7.2 The following shall develop the State's clearance patterns: The Treasury Department of State of Colorado utilizing the methodology presented in Sections 7.3 to 7.10.
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: Colorado Operations Resource Engine (CORE).
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months. For all clearance patterns developed by statistical sampling, the State shall randomly sample checks to ensure, at a minimum, a 95% confidence interval for a .25 weighted-day level of precision for the checks in the sample. The State shall track at least 99% of the funds disbursed, from issuance to clearance, in the sample period.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement.
7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: None The State shall also adjust each clearance pattern to reflect: None.
7.8 Each of the State's clearance patterns is calculated in business...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: The State of Maine has developed clearance patterns for three centralized accounts: Primary Disbursement Account #0366 This is the primary disbursement account for the State of Maine excluding state payroll and unemployment benefits. The clearance pattern for this account also factors in the clearance pattern of ACH payments issued from the #9798 (ACH Primary Disbursement) account. Payroll Checking Account #0374 This is the State of Maine payroll account for employee payroll payments. The clearance pattern for this account also factors in the clearance pattern of direct deposit (ACH) payments issued from the #9790 (ACH Payroll) account. Unemployment Compensation #9709 This is the benefit payment account used for direct deposit (ACH) payments.
7.2 The following shall develop the State's clearance patterns: U.S. Bank and the Office of the State Treasurer
7.3 The sources of data the State shall use when developing its clearance patterns are as follows:
1. Range of check numbers for checks issued during specified 90-calendar-day time period.
2. Total number of payments and total amount of payments during time period.
3. Total of daily checks presented that fall within the predefined check number range.
4. The number of days from the date of issue by the State to the day the dollars were removed from the State's bank account. Percentage of daily checks presented (number and amount) compared against the total issuance of the period.
5. Dollar-weighted factor created by applying percentage against number of days before check presentation. The sum of dollar-weighted factors represents the average amount of time for a check to be presented for payment to the bank after the check issuance date.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtr...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Payroll Expenses, Contingent Expenses, and Direct Benefits.
7.2 The following shall develop the State's clearance patterns: The State Treasurer's Office Cash Management, Information Technology, Accounting and Financial Reporting divisions have developed the State's clearance patterns in section 7.1.
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: Financial information from the South Carolina Enterprise Information System (SCEIS) and actual bank data shall be used for payroll, contingent and direct benefit expenditures. The South Carolina Department of Employment and Workforce shall provide information/develop clearance patterns for the Unemployment Insurance programs. The South Carolina Department of Health and Human Services shall provide information for the Medical Assistance Program, (CFDA 93.778). The state excludes transfers between funds (Journal Vouchers and Cash Transfers) and transfers between agencies in the same fund (Inter Departmental Transfers). These transfers occur on the same day.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: The programs as described in section 4.2 that meet or exceed the threshold.
7.2 The following shall develop the State's clearance patterns: Department of Child Safety Department of Health Services Department of Economic Security Department of Transportation Department of Education
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: The average clearance days are derived from the verification of clearance patterns done in April 2019 (84.126 Rehabilitation Services -- Vocational Rehabilitation Grants to States), April 2021 (93.558 Temporary Assistance for Needy Families) and June 2021 (93.658 Xxxxxx Care-Title IV-E and 93.659 Adoption Assistance) using an AFIS report and sampling transactions. The State has documented that over 99% of all current payrolls are paid by direct deposit. Bank of America is paid via wire on Wednesday of pay week for payroll. Therefore, when applying funding techniques that require Federal funds to be deposited in a State account on the average clearance day of payroll, Wednesday of the pay week has been established as the date to receive Federal funds.
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be det...
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: CFDA Program Name 10.553 School Breakfast Program 10.555 National School Lunch Program 10.557 Special Supplemental Nutrition Program for Women, Infants, and Children
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: Group of Similar Programs -Composite clearance pattern for administrative costs, payment to beneficiaries and payroll components of the following group of programs: CFDA Program
CLEARANCE PATTERNS. 7.1 The State shall develop separate clearance patterns for each of the following: each program listed in Section 6.3 except for: 10.555, 84.027, and 93.778.
7.2 The following shall develop the State's clearance patterns: the individual State Agencies and confirmed by Xxxxxxx Xxxxxxx; individuals: Department of Education - Xxxxxx Xxxxxxxx-Xxxx Division of Medicaid - Xxx Xxxxx Department of Human Services - Xxxxxxx Xxxxxxx Department of Health - Xxxxxx Xxxx Mississippi Department of Employment Security - Xxx Xxxxxx Department of Transportation - Xxxx Xxxx Mississippi Emergency Management Agency - Xxxxxxx Xxxxxxxx Mississippi Military Department - Xxxxx Xxxxxxxxx
7.3 The sources of data the State shall use when developing its clearance patterns are as follows: data calculated and maintained by Mississippi Accountability System for Government Information and Collaboration (MAGIC)
7.4 The State shall use the following methodology when developing its clearance patterns: When developing each clearance pattern, the State shall track at least 99% of the funds disbursed, from issuance to clearance, for a period of at least three months.
7.5 The State shall identify for each check or warrant (hereafter, check) in the population: (1) the date the check was released for payment; (2) the date the check was debited from the State's account, and, (3) the amount of the check.
7.6 The State shall use the following method to calculate the dollar-weighted average day of clearance: To determine the number of days each check was outstanding (clearance time), the issue date shall be subtracted from the date the check cleared the State's account. To determine the percentage of the disbursement paid out each day following issuance, the amount of the checks that clear the State's account each day shall be summed and then divided by the amount of the total disbursement. For each day following issuance, the clearance time of the checks paid out that day shall be multiplied by the percentage of the total disbursement those checks represent. This product is the clearance factor. The dollar-weighted average day of clearance for the disbursement shall be determined by summing the clearance factor of each day following the disbursement.
7.7 The State shall adjust each clearance pattern to reflect the dollar-weighted proportion of funds paid out by EFT/Direct payroll, with the following exceptions: Not applicable The State shall also adjust each clearance pattern to reflect: Actual activi...
