Common use of Communication Plan Clause in Contracts

Communication Plan. Within 30 days of an Intake Hearing Screening, or Secondary Hearing Assessment, VDOC will finalize a Communication Plan, as set forth in Attachment C to this Agreement, for every inmate with a hearing disability. The Communication Plan will identify the auxiliary aids and services VDOC will provide to the inmate to ensure effective communication. All such auxiliary aids and services will be provided in a timely manner, without delay, so that they are provided for the entire duration of the programs, services and activities addressed in the Communication Plan. Any interactions not covered by an inmate’s individual Communication Plan will be governed by the other applicable provisions of this Agreement. VDOC will maintain a copy of the Communication Plan in the inmate’s record. The most current version of the Communication Plan supersedes any previous versions and will be updated periodically to reflect changes to the inmate’s hearing status. a. Primary Consideration. VDOC in consultation with the inmate will make the determination of the appropriate auxiliary aids and services necessary to ensure effective communication. In determining what type of auxiliary aids and services are necessary, VDOC will give primary consideration to the expressed choice of the inmate and must honor that choice unless VDOC can demonstrate that another equally effective means of communication exists or unless providing the requested auxiliary aid or service would fundamentally alter the nature of the program, service, or activity, or result in an undue financial or administrative burden and VDOC undertakes the process articulated in 28