Common use of Community Involvement Stages Clause in Contracts

Community Involvement Stages. Delivery Agreement [Regulation 9] Why To ensure that the Plan preparation process, including the Project Management Timetable and Community Involvement processes are realistic and appropriate. Consultation will help improvements be made to the Delivery Agreement and contribute towards an agreement with Welsh Government. When June – August 2018 Who ▪ Authority members; steering group members, Welsh Government and key stakeholders; ▪ All other consultee groups; ▪ The planning inspectorate; and ▪ The general public. How ▪ General Consultation Bodies and Town and Community Councils will be specifically engaged regarding community involvement. This will be undertaken via questionnaires, and consultations. ▪ Draft Delivery Agreement will be sent to statutory consultees and stakeholders for comments. A feedback form will be attached. ▪ Other consultee groups will be notified of the draft Delivery Agreement and how to view and comment on it at libraries National Park offices and on the website. ▪ The general public will be advised of this by press notices and advertising Pre-Deposit Stakeholder Participation [Regulation 14] Why Pro-active engagement to help build consensus amongst stakeholder and partner organisations on broad ranging strategic issues. This will help the Authority establish a collective vision for the Plan and eliminate unacceptable Strategic Options. Also during this time, the NPMP/LDP Steering Group will provide support in relation to the scope of the SA/SEA and HRA. Simultaneous to the above, BBNPA will invite suggestions on site allocations. All suggestions will be added to a Site Register. When January 2019 Who ▪ NPA Members; ▪ Key Stakeholders, Partners and Interest Groups; How ▪ Member’s Workshop: Structured workshop with Committee Members to discuss BBNPA ‘Issues Papers’ and strategic options. ▪ Stakeholder Meetings: Structured meetings with internal and external stakeholders, (possibly led by an external facilitator) - again discussing strategic options identified in BBNPA ‘Issues Papers’. ▪ NPMP/LDP Steering Group: To discuss scope of the SA/SEA and HRA (includes environmental consultation bodies)

Community Involvement Stages. Delivery Agreement [Regulation 9] Why To ensure that the Plan preparation process, including the Project Management Timetable and Community Involvement processes are realistic and appropriate. Consultation will help improvements be made to the Delivery Agreement and contribute towards an agreement with Welsh Government. When June – August September 2018 Who ▪ Authority members; steering group members, Welsh Government and key stakeholders; ▪ All other consultee groups; ▪ The planning inspectorate; and ▪ The general public. How ▪ General Consultation Bodies and Town and Community Councils will be specifically engaged regarding community involvement. This will be undertaken via questionnaires, and consultations. ▪ Draft Delivery Agreement will be sent to statutory consultees and stakeholders for comments. A feedback form will be attached. ▪ Other consultee groups will be notified of the draft Delivery Agreement and how to view and comment on it at libraries National Park offices and on the website. ▪ The general public will be advised of this by press notices and advertising Pre-Deposit Stakeholder Participation [Regulation 14] Why Pro-active engagement to help build consensus amongst stakeholder and partner organisations on broad ranging strategic issues. This will help the Authority establish a collective vision for the Plan and eliminate unacceptable Strategic Options. Also during this time, the NPMP/LDP Steering Group will provide support in relation to the scope of the SA/SEA and HRA. Simultaneous to the above, BBNPA will invite suggestions on site allocations. All suggestions will be added to a Site Register. When January 2019 Who ▪ NPA Members; ▪ Key Stakeholders, Partners and Interest Groups; How ▪ Member’s Workshop: Structured workshop with Committee Members to discuss BBNPA ‘Issues Papers’ and strategic options. ▪ Stakeholder Meetings: Structured meetings with internal and external stakeholders, (possibly led by an external facilitator) - again discussing strategic options identified in BBNPA ‘Issues Papers’. ▪ NPMP/LDP Steering Group: To discuss scope of the SA/SEA and HRA (includes environmental consultation bodies) Consultation on Draft SA/SEA and HRA Scoping Report Why To ensure that the scope and methodology of the SA/SEA and HRA of the Plan is appropriate. When Between November – December 2019 [for a statutory 5 Weeks] Who ▪ Authority Members; Steering Group members, and Key Stakeholders; ▪ All other consultee groups (inc environmental consultation bodies); ▪ The general public. How ▪ Scope will be decided using NPMP/ LDP Steering Group at Pre-Deposit Stakeholder Participation Stage ▪ Draft Scoping Report will be sent to statutory consultees and stakeholders for comments. A feedback form will be attached. ▪ Other consultee groups will be notified of the draft DA and how to view and comment on it at libraries National Park offices and on the website. ▪ The general public will be advised of this by press notices and advertising Pre-Deposit Public Engagement [Regulation 15 & 16] Why Opportunity for local communities to provide an input into the Plan. This process will contribute to a public understanding of the preferred options that have emerged from the Stakeholder stages. This process also allows for suggestions of alternative options. A general consensus about preferred options is anticipated although a balance of conflicting demands may be necessary. At this stage the site register will feature as a background document. Also to consult on Initial SA/SEA Report following the development and refining of alternatives. When July – August 2019 (Including Statutory 6 weeks consultation on Preferred Strategy) Who ▪ Local Communities; ▪ Key Stakeholders, Local Resident Groups, Localised Interest Groups and other relevant local consultee organisations; ▪ Environmental Consultation Bodies and; ▪ Community Councils and the General Public. How Public engagement will be in a simple and inclusive manner with the Site Register featuring as a background document. Community Councils to be given opportunity to take responsibility for organising the LDP consultation for the wider community. This will allow for flexibility in the engagement approach. However the chosen process will be carried to strict, previously approved guidelines, with an agreed protocol. ▪ Engagement of community councils / wider communities ▪ BBNPA HQ Exhibition ▪ Various Presentations as and when required ▪ Key Stakeholders- working groups ▪ NPMP/ LDP Steering Groups ▪ Also use of: Website; appointments; comments sheets; reception exhibition; advertise (newspapers, news, radio, poster, newsletter, community magazines); LDP Surgery; questionnaires. There will also be a statutory 6 week consultation on the ‘Preferred Strategy Report’ (inc Site Register) and Initial SA/ Environmental Report. This will follow the above listed public engagement and will be run as follows: ▪ Sent to stakeholders for comments. A feedback form will be attached; ▪ Also publicly available at National Park Authority headquarters; Public Libraries, Tourist Information Centres and website NPMP Issues Key Stakeholder Engagement [Regulation 9] Why The NPA staff will also be asked to identify the key issues facing the National Park which will be used to inform and prepare an NPMP Issues Report. When June- December 2020 Who ▪ Focussed Consultation with identified Key Stakeholders utilising virtual communication methods ▪ NPA Members and Staff How NPA and Statement on BBNPA’s website LDP Preferred Strategy Revision in light of Covid-19 Pre-Deposit Public Engagement [Regulation 15 & 16] Why To gather evidence and provide a revised strategy that takes account of Covid- 19 related impacts Opportunity for local communities to provide an input into the Plan. This process will contribute to a public understanding of the reviewed options that have emerged from the reassessment of the COVID . This process also allows for suggestions of alternative options. A general consensus about preferred options is anticipated although a balance of conflicting demands may be necessary. At this stage the site register will feature as a background document. Also to consult on Initial SA/SEA Report following the development and refining of alternatives When January – February 2021 (8 weeks) Who All stakeholders How • NPA Member Policy Working Group • NPA Member Policy Forum meeting • Electronic dissemination of evidence papers and proposed changes • Virtual meetings with key stakeholders to discuss evidence and revisions • Bookable Q&A telephone interviews • Hard copy mailouts on request • Virtual consultation events. • Citizen Assemblies on key topics (climate change – sustainable rural economies – town centres – farm diversification – levels of growth) Local Development Plan [Regulation 17], SA Report/ SEA Environmental Report, & Initial Consultation Report Why To provide the opportunity to support or voice concerns over: ▪ The Deposit Local Development Plan; ▪ The SA Report/ SEA Environmental Report and Appropriate Assessment; and ▪ The Initial Consultation Report. When July - August 2021 (8 weeks) Who All consultees and general public (including environmental consultees) How • NPA Member Policy Working Group • NPA Member Policy Forum meeting • Electronic dissemination of evidence papers and proposed changes • Virtual meetings with key stakeholders to discuss evidence and revisions • Bookable Q&A telephone interviews • Hard copy mailouts on request • Virtual consultation events. Stages Below are at indicative stages of Project Management Timetable Focussed Changes Consultation [Regulation 20 and 21] Why To advertise proposed changes arising from Deposit consultation When November - December 2021 Who ▪ Authority Members; Steering Group members, and Key Stakeholders; ▪ All other consultee groups; ▪ The general public. How Sent to statutory consultees. Press releases and adverts will highlight the opportunities to consult. Letters will be sent to stakeholders and consultee organisations. The relevant documents will be made available at Brecon Beacons National Park Authority Offices, Information Centres, and public libraries. The most readily available opportunity will be via the Brecon Beacons National Park Authority website. Submission of the LDP and Independent Examination [Regulation 22 and 23] Why To determine whether any improvements can be made to the Plan’s policies and proposals. To provide an impartial examination of the LDP. When November 2021 Who ▪ Authority Members; Steering Group members, and Key Stakeholders; ▪ All other consultee groups including environmental bodies; ▪ The general public. How Notice to be sent to all interested stakeholders of the submission of the Local Development Plan and associated documents to Welsh Government. Sent to statutory consultation bodies, key stakeholders and National Park Authority members. Public press notices will be utilised and copies will be made available on request. Formal notification will also be provided by letter to those who made (and not withdrawn) a representation.

Community Involvement Stages. Delivery Agreement [Regulation 9] Why To ensure that the Plan preparation process, including the Project Management Timetable and Community Involvement processes are realistic and appropriate. Consultation will help improvements be made to the Delivery Agreement and contribute towards an agreement with Welsh Government. When June – August 2018 Who ▪  Authority members; steering group members, Welsh Government and key stakeholders; ▪  All other consultee groups; ▪  The planning inspectorate; and ▪  The general public. How ▪  General Consultation Bodies and Town and Community Councils will be specifically engaged regarding community involvement. This will be undertaken via questionnaires, and consultations. ▪  Draft Delivery Agreement will be sent to statutory consultees and stakeholders for comments. A feedback form will be attached. ▪  Other consultee groups will be notified of the draft Delivery Agreement and how to view and comment on it at libraries National Park offices and on the website. ▪  The general public will be advised of this by press notices and advertising Pre-Deposit Stakeholder Participation [Regulation 14] Why Pro-active engagement to help build consensus amongst stakeholder and partner organisations on broad ranging strategic issues. This will help the Authority establish a collective vision for the Plan and eliminate unacceptable Strategic Options. Also during this time, the NPMP/LDP Steering Group will provide support in relation to the scope of the SA/SEA and HRA. Simultaneous to the above, BBNPA will invite suggestions on site allocations. All suggestions will be added to a Site Register. When January 2019 Who ▪  NPA Members; ▪  Key Stakeholders, Partners and Interest Groups; How ▪  Member’s Workshop: Structured workshop with Committee Members to discuss BBNPA ‘Issues Papers’ and strategic options. ▪  Stakeholder Meetings: Structured meetings with internal and external stakeholders, (possibly led by an external facilitator) - again discussing strategic options identified in BBNPA ‘Issues Papers’. ▪  NPMP/LDP Steering Group: To discuss scope of the SA/SEA and HRA (includes environmental consultation bodies)