Common use of Conduct of Event Clause in Contracts

Conduct of Event. 8.1 The event must start and finish at the times previously agreed with us. 8.2 You shall pay us for any Food & Beverage and other services not expressly set out in the Event Agreement or the Schedule of Events (if applicable) but made available on request by or on behalf of you during the Event. On or before the Arrival Date, you will confirm to us in writing the names of those persons who you have authorised to sanction additional spend at the Event over and above the contracted amounts. All our records for additional spend (meeting room rental, audio/visual equipment, flipcharts, Food & Beverage functions, and other incidentals) will be presented to one of your authorised signatures to be checked and signed daily. 8.3 Any materials, mechanical or electrical equipment brought by you or at your request must be brought to the attention of the hotel in writing. You will need the hotel’s consent before they can be brought in, and they must comply with the current relevant regulations. In the unlikely event of a problem, you will be liable for damage or injury arising from the use of the equipment unless it has been caused by the negligence or bad faith of the hotel’s employees. Any outside companies providing entertainment must provide the hotel with a copy of liability insurance and XXX testing certificate. 8.4 Arrangements for delivery of packages should be made through your designated event manager. Receiving, handling, and shipping charges may apply. No packages will be accepted by us that require us to pay shipping costs. Deliveries will only be accepted within 48 hours prior to your Arrival Date and must be collected 24 hours after your departure date, unless otherwise agreed by us in advance. All deliveries must be correctly labelled as per our guidelines. To the fullest extent permitted by applicable law, we shall not be responsible for any damage to or loss of your packages. 8.5 To the fullest extent permitted by law, you assume full responsibility for the conduct of all persons in attendance at your Event and liability for loss and/or any damage done to any part of our Hotel premises during the time of your Event caused by your employees and temporary workers, agents, contractors, sub-contractors, as well as by attendees of the Event. 8.6 For the safety of persons and property, no fireworks, drones, or incendiary devices may be used indoors at the Hotel. You also agree that your Event will not create any unreasonable disturbance to other guests or meetings, such as excessive noise, smoke or fog machines, dry ice, confetti cannons smoking pipes, candles, incense, or any activity that generates offensive smells. We reserve the right to end your Event functions immediately if you do not comply with our reasonable request to reduce or eliminate any such disturbance, in which case you will remain responsible for payment of all contracted charges related to your Event, should this not be abide to any bonds paid will not be returned. 8.7 Car parking is provided; however, cars and items left in parked cars are at the owner’s risks. Cars are not permitted to block the entrance of the hotel and will be removed if doing so. 8.8 Passageways to emergency exits must always be kept clear. This regulation is rigorously enforced in the interests of the safety of the guests and staff. 8.9 The hotel requires knowing of any third-party companies/ contracts provided for services at the event and does not accept any liability for these companies or the service they provide. 8.10 For a religious marriage ceremony to be valid according to the laws of this country, with very few exceptions, it must take place in a building which has been registered for marriages and has always been preceded by the necessary civil or ecclesiastical preliminaries. These premises are approved for civil marriage and partnership ceremonies. Your civil ceremony MUST have taken place before any religious ceremony or blessing can commence. Please contact your Register office for further information 8.11 Designs, displays and posters can only be affixed to walls with our express permission, Guests/ delegates must not interfere with any electrical equipment or wiring,

Conduct of Event. 8.1 The event must start and finish at the times previously agreed with us. 8.2 You shall pay us for any Food & Beverage and other services not expressly set out in the Event Agreement or the Schedule of Events (if applicable) but made available on request by or on behalf of you during the Event. On or before the Arrival Date, you will confirm to us in writing the names of those persons who you have authorised to sanction additional spend at the Event over and above the contracted amounts. All our records for additional spend (meeting room rental, audio/visual equipment, flipcharts, Food & Beverage functions, and other incidentals) will be presented to one of your authorised signatures to be checked and signed daily. 8.3 Any materials, mechanical or electrical equipment brought by you or at your request must be brought to the attention of the hotel in writing. You will need the hotel’s consent before they can be brought in, and they must comply with the current relevant regulations. In the unlikely event of a problem, you will be liable for damage or injury arising from the use of the equipment unless it has been caused by the negligence or bad faith of the hotel’s employees. Any outside companies providing entertainment must provide the hotel with a copy of liability insurance and XXX testing certificate. 8.4 Arrangements for delivery of packages should be made through your designated event manager. Receiving, handling, and shipping charges may apply. No packages will be accepted by us that require us to pay shipping costs. Deliveries will only be accepted within 48 hours prior to your Arrival Date and must be collected 24 hours after your departure date, unless otherwise agreed by us in advance. All deliveries must be correctly labelled as per our guidelines. To the fullest extent permitted by applicable law, we shall not be responsible for any damage to or loss of your packages. 8.5 To the fullest extent permitted by law, you assume full responsibility for the conduct of all persons in attendance at your Event and liability for loss and/or any damage done to any part of our Hotel hotel premises during the time of your Event caused by your employees and temporary workers, agents, contractors, sub-contractors, as well as by attendees of the Event. 8.6 For the safety of persons and property, no fireworks, drones, or incendiary devices may be used indoors at the Hotel. You also agree that your Event will not create any unreasonable disturbance to other guests or meetings, such as excessive noise, smoke or fog machines, dry ice, confetti cannons smoking pipes, candles, incense, or any activity that generates offensive smells. We reserve the right to end your Event functions immediately if you do not comply with our reasonable request to reduce or eliminate any such disturbance, in which case you will remain responsible for payment of all contracted charges related to your Event, should this not be abide to any bonds paid will not be returned. 8.7 Car parking is provided; however, cars and items left in parked cars are at the owner’s risks. Cars are not permitted to block the entrance of the hotel and will be removed if doing so. 8.8 Passageways to emergency exits must always be kept clear. This regulation is rigorously enforced in the interests of the safety of the guests and staff. 8.9 The hotel requires knowing knowledge and information of any third-party companies/ contracts provided for services at the event and does not accept any liability for these companies or the service they provide. 8.10 For a religious marriage ceremony to be valid according to the laws of this country, with very few exceptions, it must take place in a building which has been registered for marriages and has always been preceded by the necessary civil or ecclesiastical preliminaries. These premises are approved for civil marriage and partnership ceremonies. Your civil ceremony MUST have taken place before any religious ceremony or blessing can commence. Please contact your Register office for further information 8.11 Designs, displays and posters can only be affixed to walls with our express permission, Guests/ delegates must not interfere with any electrical equipment or wiring,

Conduct of Event. 8.1 The event must start and finish at the times previously agreed with us. 8.2 You shall pay us for any Food & Beverage and other services not expressly set out in the Event Agreement or the Schedule of Events (if applicable) but made available on request by or on behalf of you during the Event. On or before the Arrival Date, you will confirm to us in writing the names of those persons who you have authorised to sanction additional spend at the Event over and above the contracted amounts. All our records for additional spend (meeting room rental, audio/visual equipment, flipcharts, Food & Beverage functions, and other incidentals) will be presented to one of your authorised signatures to be checked and signed daily. 8.3 Any materials, mechanical or electrical equipment brought by you or at your request must be brought to the attention of the hotel in writing. You will need the hotel’s consent before they can be brought in, and they must comply with the current relevant regulations. In the unlikely event of a problem, you will be liable for damage or injury arising from the use of the equipment unless it has been caused by the negligence or bad faith of the hotel’s employees. Any outside companies providing entertainment must provide the hotel with a copy of liability insurance and XXX PAT testing certificate. 8.4 Arrangements for delivery of packages should be made through your designated event manager. Receiving, handling, and shipping charges may apply. No packages will be accepted by us that require us to pay shipping costs. Deliveries will only be accepted within 48 hours prior to your Arrival Date and must be collected 24 hours after your departure date, unless otherwise agreed by us in advance. All deliveries must be correctly labelled as per our guidelines. To the fullest extent permitted by applicable law, we shall not be responsible for any damage to or loss of your packages. 8.5 To the fullest extent permitted by law, you assume full responsibility for the conduct of all persons in attendance at your Event and liability for loss and/or any damage done to any part of our Hotel hotel premises during the time of your Event caused by your employees and temporary workers, agents, contractors, sub-contractors, as well as by attendees of the Event. 8.6 For the safety of persons and property, no fireworks, drones, or incendiary devices may be used indoors at the Hotel. You also agree that your Event will not create any unreasonable disturbance to other guests or meetings, such as excessive noise, smoke or fog machines, dry ice, confetti cannons smoking pipes, candles, incense, or any activity that generates offensive smells. We reserve the right to end your Event functions immediately if you do not comply with our reasonable request to reduce or eliminate any such disturbance, in which case you will remain responsible for payment of all contracted charges related to your Event, should this not be abide to any bonds paid will not be returned. 8.7 Car parking is provided; however, cars and items left in parked cars are at the owner’s risks. Cars are not permitted to block the entrance of the hotel and will be removed if doing so. 8.8 Passageways to emergency exits must always be kept clear. This regulation is rigorously enforced in the interests of the safety of the guests and staff. 8.9 The hotel requires knowing knowledge and information of any third-party companies/ contracts provided for services at the event and does not accept any liability for these companies or the service they provide. 8.10 For a religious marriage ceremony to be valid according to the laws of this country, with very few exceptions, it must take place in a building which has been registered for marriages and has always been preceded by the necessary civil or ecclesiastical preliminaries. These premises are approved for civil marriage and partnership ceremonies. Your civil ceremony MUST have taken place before any religious ceremony or blessing can commence. Please contact your Register office for further information 8.11 Designs, displays and posters can only be affixed to walls with our express permission, Guests/ delegates must not interfere with any electrical equipment or wiring,