Common use of Consultation Conferences Clause in Contracts

Consultation Conferences. (a) Regular conferences will be arranged between the Unit President and the Labour Relations Department on an as required basis, but not less than every two months by either party. An agenda on work place matters, will be provided on the day proceeding the meeting. (b) Special conferences for workplace matters may be arranged between representatives of the Unit and Labour Relations. It is understood that special conferences will not be requested in order to circumvent the grievance procedure. Such meetings shall be between two representatives of the Corporation Company and two representatives of the Unit, one of whom shall be the Unit President, provided, however, that at the request of either party, there may be a third representative of the Corporation Company and/or the Union. The third Union member at such conferences shall be an officer of the Local Union. By agreement between the parties, additional representatives of the Company and/or the Union, one of whom may be a representative of the National Union, may attend conferences under this Section. Arrangements for such special conferences shall be made in advance by the submission of a written agenda setting forth in reasonable detail the nature of the matters to be taken up at the meeting, and the names of the representatives of the Union who will attend, shall be presented to the Labour Relations Supervisor at the time the conference is requested. In the event a dispute arises between the parties as to the propriety of arranging the date and time or the additional representatives attending a special conference, such disputes will be referred to Staff Labour Relations and the National Union. Matters taken up in special conferences shall be confined to those included on the agenda. (c) The Union representatives may meet at a place in the office designated by Management for one-half (1/2) hour immediately preceding a special conference. Members of the Union if working in the office in which such a meeting is held, shall not lose time or pay for time spent in such special conferences. If one of the members of the Union who attend such meetings is the Unit President, the Unit President shall not lose time or pay for time spent in such special conference. (d) In the event an annual meeting is requested pursuant to Section (2.7) Consultation Conferences of the Production and Maintenance Agreement, appropriate Office and Clerical representatives will be invited to attend.

Consultation Conferences. (a) Regular conferences Conferences will be arranged between the Unit President and the Labour Relations Department on an as required basis, but not less than every two months by either party. An agenda on work place matters, will be provided on the day proceeding the meeting. (b) Special conferences for workplace matters may be arranged between representatives of the Unit and Labour Relations. It is understood that special conferences will not be requested in order to circumvent the grievance procedure. Such meetings shall be between two representatives of the Corporation Company and two representatives of the Unit, one of whom shall be the Unit President, provided, however, that at the request of either party, there may be a third representative of the Corporation Company and/or the Union. The third Union member at such conferences shall be an officer of the Local Union. By agreement between the parties, additional representatives of the Company Corporation and/or the Union, one of whom may be a representative of the National Union, may attend conferences under this Section. Arrangements for such special conferences shall be made in advance by the submission of a written agenda setting forth in reasonable detail the nature of the matters to be taken up at the meeting, and the names of the representatives of the Union who will attend, shall be presented to the Labour Relations Supervisor at the time the conference is requested. In the event a dispute arises between the parties as to the propriety of arranging the date and time or the additional representatives attending a special conference, such disputes will be referred to Staff Labour Relations and the National Union. Matters taken up in special conferences shall be confined to those included on the agenda. (c) The Union representatives may meet at a place in the office designated by Management for one-half (1/2) hour immediately preceding a special conference. Members of the Union if working in the office in which such a meeting is held, shall not lose time or pay for time spent in such special conferences. If one of the members of the Union who attend such meetings is the Unit President, the Unit President shall not lose time or pay for time spent in such special conference. (d) In the event an annual meeting is requested pursuant to Section (2.7) Consultation Conferences of the Production and Maintenance Agreement, appropriate Office and Clerical representatives will be invited to attend.