Common use of Coordination and Planning Clause in Contracts

Coordination and Planning. 1. The Chief of Police or designee and the Superintendent of Schools or Designee shall ensure that the assigned EROs, their district commander, the school principal or designee, and other MPD or MMSD employees as appropriate will meet at the beginning of each school year to develop a mutually agreed upon plan for implementing items III.A. through E. herein. This meeting shall be held before the first day of school, unless, due to unavoidable schedule conflicts, another date is agreed to by ALL participants and the date is chosen and agreed prior to the first day of school. 2. The annual implementation plan described in paragraph 1 above shall reflect the balanced approach to police services desired by the Parties. To that end the plan shall identify specific classroom educational opportunities to be provided or facilitated by the ERO in the course of the school year. 3. The participants listed in paragraph 1 above, shall attend additional meetings as necessary throughout the school year to ensure success of the plan developed at the meeting held at the beginning of the school year. 4. The Parties agree to provide training to newly selected EROs. The training will be provided jointly by MPD and MMSD, and will be scheduled prior to the new ERO assuming his/her position, unless it is impractical to do so. This training will include a one day orientation for MPD staff and MMSD staff. In addition, MMSD, as directed by the Safety Coordinator or school principal, and MPD may designate additional training for new and continuing EROs subject to Attachment B, section VII. When MMSD has designated additional training, the Safety Coordinator will e-mail said training to the ERO and the MPD Captain of Centralized Services and if there is no objection from MPD, the ERO shall attend said training. 5. Each ERO shall submit to the Chief of Police or designee and Superintendent of Schools or designee, at least weekly, a summary of citations, problem solving activity and incidents at the school to which the ERO is assigned. In addition, the ERO shall submit to the Chief of Police or designee and the Superintendent of Schools or designee an annual report on or before July 15 detailing ERO activities for the most recently concluded school year and summarizing the safety/security situation in each high school with an assigned ERO. MMSD and MPD shall work together to determine the format for such report.

Coordination and Planning. 1. The Chief of Police or designee and the Superintendent of Schools or Designee shall ensure that the assigned EROsSROs, their district commander, the school principal or designee, and other MPD or MMSD employees as appropriate will meet at the beginning of each school year to develop a mutually agreed upon plan for implementing items III.A. through E. herein. This meeting shall be held before the first day of school, unless, due to unavoidable schedule conflicts, another date is agreed to by ALL all participants and the date is chosen and agreed prior to the first day of school. 2. The annual implementation plan described in paragraph 1 above shall reflect the balanced approach to police services desired by the Parties. To that end the plan shall identify specific classroom educational opportunities to be provided or facilitated by the ERO SRO in the course of the school year. 3. The participants listed in paragraph 1 above, shall attend additional meetings as necessary throughout the school year to ensure success of the plan developed at the meeting held at the beginning of the school year. 4. The Parties agree to provide training to newly selected EROsSROs. The training will be provided jointly by MPD and MMSD, and will be scheduled prior to the new ERO SRO assuming his/her position, unless it is impractical to do so. This training will include a one day orientation for MPD staff and MMSD staff. In addition, MMSD, as directed by the Safety Coordinator or school principal, and MPD may designate additional training for new and continuing EROs SROs subject to Attachment B, section VIIVIII. When MMSD has designated additional training, the Safety Coordinator will e-mail said training to the ERO SRO and the MPD Captain of Centralized Services and if there is no objection from MPD, the ERO SRO shall attend said training. 5. Each ERO shall submit MMSD and MPD will meet quarterly to the Chief of Police or designee review arrest and Superintendent of Schools or designeecitation data, at least weekly, restorative justice practices and other diversion and deflection efforts. MPD will regularly provide to MMSD a detailed summary of citationscitations and physical arrests, and activities , problem solving activity and incidents at the school to which the ERO SRO is assigned. MMSD and MPD will work collaboratively to increase the use of the restorative justice processes. In addition, the ERO SRO shall submit to the Chief of Police or designee and the Superintendent of Schools or designee an annual report on or before July 15 detailing ERO SRO activities for the most recently concluded school year and summarizing the safety/security situation in each high school with an assigned EROSRO including the use of restorative justice. MMSD and MPD shall work together to determine the format for such report and, consistent with federal and state confidentiality laws, such report shall be posted on the District’s website. 6. The quarterly review set forth in paragraph 5 above, shall also include a review of the number of arrests and citations, disaggregated by race, gender and disability=, type of offenses committed, available trends related to reporting of crimes, calls for SROs assistance and whether the calls were SRO initiated or initiated by MMSD staff. Based on that analysis, MPD and MMSD shall work collaboratively to identify all possible causes of disproportionality and develop steps to eliminate it. 7. Annually, MMSD shall publish a SRO Report that covers SRO activity and arrest and citation incidents at MMSD high schools. This report will include information regarding the SRO’s role in creating a safe and welcoming school environment. This report shall be made available via MMSD’s website and any other means MMSD determines to be appropriate. Prior to the release of this report, MMSD will meet with MPD staff to review said report and ensure that the report is up to date and accurate.

Coordination and Planning. 1. The Chief of Police or designee and the Superintendent of Schools or Designee shall ensure that the assigned EROs, their district commander, the school principal or designee, and other MPD or MMSD employees as appropriate will meet at the beginning of each school year to develop a mutually agreed upon plan for implementing items III.A. through E. herein. This meeting shall be held before the first day of school, unless, due to unavoidable schedule conflicts, another date is agreed to by ALL participants and the date is chosen and agreed prior to the first day of school. 2. The annual implementation plan described in paragraph 1 above shall reflect the balanced approach to police services desired by the Parties. To that end the plan shall identify specific classroom educational opportunities to be provided or facilitated by the ERO in the course of the school year. 3. The participants listed in paragraph 1 above, shall attend additional meetings as necessary throughout the school year to ensure success of the plan developed at the meeting held at the beginning of the school year. 4. The Parties agree to provide training to newly selected EROsXXX’xXXXx. The training will be provided jointly by MPD and MMSD, and will be scheduled prior to the new ERO assuming his/her position, unless it is impractical to do so. This training will include a one day orientation for MPD staff and MMSD staff. In addition, MMSD, as directed by the Safety Coordinator or school principal, and MPD may designate additional training for new and continuing EROs subject to Attachment B, section VII. When MMSD has designated additional training, the Safety Coordinator will e-mail said training to the ERO and the MPD Captain of Centralized Services and if there is no objection from MPD, the ERO shall attend said training. 5. Each ERO shall submit to the Chief of Police or designee and Superintendent of Schools or designee, at least weekly, a summary of citations, problem solving activity and incidents at the school to which the ERO is assigned. In addition, the ERO shall submit to the Chief of Police or designee and the Superintendent of Schools or designee an annual report on or before July 15 detailing ERO activities for the most recently concluded school year and summarizing the safety/security situation in each high school with an assigned ERO. MMSD and MPD shall work together to determine the format for such report.

Coordination and Planning. 1. The Chief of Police or designee and the Superintendent of Schools or Designee shall ensure that the assigned EROsSROs, their district commander, the school principal or designee, and other MPD or MMSD employees as appropriate will meet at the beginning of each school year to develop a mutually agreed upon plan for implementing items III.A. through E. herein. This meeting shall be held before the first day of school, unless, due to unavoidable schedule conflicts, another date is agreed to by ALL all participants and the date is chosen and agreed prior to the first day of school. 2. The annual implementation plan described in paragraph 1 above shall reflect the balanced approach to police services desired by the Parties. To that end the plan shall identify specific classroom educational opportunities to be provided or facilitated by the ERO SRO in the course of the school year. 3. The participants listed in paragraph 1 above, shall attend additional meetings as necessary throughout the school year to ensure success of the plan developed at the meeting held at the beginning of the school year. 4. The Parties agree to provide training to newly selected EROsSROs. The training will be provided jointly by MPD and MMSD, and will be scheduled prior to the new ERO SRO assuming his/her position, unless it is impractical to do so. This training will include a one day orientation for MPD staff and MMSD staff. In addition, MMSD, as directed by the Safety Coordinator or school principal, and MPD may designate additional training for new and continuing EROs SROs subject to Attachment B, section VIIVIII. When MMSD has designated additional training, the Safety Coordinator will e-mail said training to the ERO SRO and the MPD Captain of Centralized Services and if there is no objection from MPD, the ERO SRO shall attend said training. 5. Each ERO shall submit MMSD and MPD will meet quarterly to the Chief of Police or designee review arrest and Superintendent of Schools or designee, at least weekly, citation data. MMPD will regularly provide to MMSD a summary of citations, disaggregated based upon citations issued to students and non-students, problem solving activity and incidents at the school to which the ERO SRO is assigned. In addition, the ERO SRO shall submit to the Chief of Police or designee and the Superintendent of Schools or designee an annual report on or before July 15 detailing ERO SRO activities for the most recently concluded school year and summarizing the safety/security situation in each high school with an assigned EROSRO. MMSD and MPD shall work together to determine the format for such report and, consistent with federal and state confidentiality laws, such report shall be posted on the District’s website 6. Annually, MMSD shall publish a SRO Report that covers SRO activity and arrest and citation incidents at MMSD high schools. This report will include information regarding the SRO’s role in creating a safe and welcoming school environment. This report shall be made available via MMSD’s website and any other means MMSD determines to be appropriate. Prior to the release of this report, MMSD will meet with MPD staff to review said report and ensure that the report is up to date and accurate.

Coordination and Planning. 1. The Chief of Police or designee and the Superintendent of Schools or Designee shall ensure that the assigned EROsSROs, their district commander, the school principal or designee, and other MPD or MMSD employees as appropriate will meet at the beginning of each school year to develop a mutually agreed upon plan for implementing items III.A. through E. herein. This meeting shall be held before the first day of school, unless, due to unavoidable schedule conflicts, another date is agreed to by ALL all participants and the date is chosen and agreed prior to the first day of school. 2. The annual implementation plan described in paragraph 1 above shall reflect the balanced approach to police services desired by the Parties. To that end the plan shall identify specific classroom educational opportunities to be provided or facilitated by the ERO SRO in the course of the school year. 3. The participants listed in paragraph 1 above, shall attend additional meetings as necessary throughout the school year to ensure success of the plan developed at the meeting held at the beginning of the school year. 4. The Parties agree to provide training to newly selected EROsSROs. The training will be provided jointly by MPD and MMSD, and will be scheduled prior to the new ERO SRO assuming his/her position, unless it is impractical to do so. This training will include a one day orientation for MPD staff and MMSD staff. In addition, MMSD, as directed by the Safety Coordinator or school principal, and MPD may designate additional training for new and continuing EROs SROs subject to Attachment B, section VIIVIII. When MMSD has designated additional training, the Safety Coordinator will e-mail said training to the ERO SRO and the MPD Captain of Centralized Services and if there is no objection from MPD, the ERO SRO shall attend said training. 5. Each ERO shall submit MMSD and MPD will meet quarterly to the Chief of Police or designee review arrest and Superintendent of Schools or designeecitation data, at least weekly, restorative justice practices and other diversion and deflection efforts. MPD will regularly provide to MMSD a detailed summary of citationscitations and physical arrests, and activities , problem solving activity and incidents at the school to which the ERO SRO is assigned. MMSD and MPD will work Incollaboratively to increase the use of the restorative justice processes. In addition, the ERO SRO shall submit to the Chief of Police or designee and the Superintendent of Schools or designee an annual report on or before July 15 detailing ERO SRO activities for the most recently concluded school year and summarizing the safety/security situation in each high school with an assigned EROSRO including the use of restorative justice. MMSD and MPD shall work together to determine the format for such reportreport and, consistent with federal and state confidentiality laws, such report shall be posted on the District’s website. 6. The quarterly review set forth in paragraph 5 above, shall also include a review of the number of arrests and citations, disaggregated by race, gender and disability=, type of offenses committed, available trends related to reporting of crimes, calls for SROs assistance and whether the calls were SRO initiated or initiated by MMSD staff. Based on that analysis, MPD and MMSD shall work collaboratively to identify all possible causes of disproportionality and develop steps to eliminate it.

Coordination and Planning. 1. The Chief of Police or designee and the Superintendent of Schools or Designee shall ensure that the assigned EROs, their district commander, the school principal or designee, and other MPD or MMSD employees as appropriate will meet at the beginning of each school year to develop a mutually agreed upon plan for implementing items III.A. through E. herein. This meeting shall be held before the first day of school, unless, due to unavoidable schedule conflicts, another date is agreed to by ALL participants and the date is chosen and agreed prior to the first day of school. 2. The annual implementation plan described in paragraph 1 above shall reflect the balanced approach to police services desired by the Parties. To that end the plan shall identify specific classroom educational opportunities to be provided or facilitated by the ERO in the course of the school year. 3. The participants listed in paragraph 1 above, shall attend additional meetings as necessary throughout the school year to ensure success of the plan developed at the meeting held at the beginning of the school year. 4. The Parties agree to provide training to newly selected EROsERO’sEROs. The training will be provided jointly by MPD and MMSD, and will be scheduled prior to the new ERO assuming his/her position, unless it is impractical to do so. This training will include a one day orientation for MPD staff and MMSD staff. In addition, MMSD, as directed by the Safety Coordinator or school principal, and MPD may designate additional training for new and continuing EROs subject to Attachment B, section VII. When MMSD has designated additional training, the Safety Coordinator will e-mail said training to the ERO and the MPD Captain of Centralized Services and if there is no objection from MPD, the ERO shall attend said training. 5. Each ERO shall submit to the Chief of Police or designee and Superintendent of Schools or designee, at least weekly, a summary of citations, problem solving activity and incidents at the school to which the ERO is assigned. In addition, the ERO shall submit to the Chief of Police or designee and the Superintendent of Schools or designee an annual report on or before July 15 detailing ERO activities for the most recently concluded school year and summarizing the safety/security situation in each high school with an assigned ERO. MMSD and MPD shall work together to determine the format for such report. Annually, MMSD shall publish an Educational Resource Officer 6. Report that covers arrest and citation incidents at MMSD high schools. This report shall be made available via MMSDs website and any other means MMSD determines to be appropriate.