Cost Apportionment. Costs are shared based on the suppression effort expended to protect each agency’s DPA, including the threat to another agency’s DPA. This is a more complex system for identifying agency cost share and will require specific knowledge and skills to facilitate. ALL METHODS REQUIRE THE RESULTS BE DOCUMENTED IN A COST SHARE AGREMENT THAT IS INCIDENT SPECIFIC. The complexity and circumstances of each incident will dictate the method used, and the simplicity or complexity of each agreement. The cost share agreement identifies the jurisdictional parties, outlines the financial responsibility for the shareable costs of the incident and is signed by the delegated agency representative or line officer. Included below is the format and language used to develop a cost share agreement. When assigned, Incident Management Teams will be expected to support the cost share agreement process, including participating in decision making, oversight and providing incident information and documents to support the agreement. Cost share settlement meetings will be conducted in accordance with the “Operating Plan for Cooperative Incident Billings Procedures.” Incident Support and Coordination Cost Sharing Separate cost share agreements will be developed for incident support and coordination operations. Redding and Riverside OCCs require special consideration. Absent a separate negotiated cost share agreement by the State and Federal OCC Coordinators, the costs involved with the Operation Coordination Centers at Redding and Riverside will be the responsibility of the ordering agency. Typically, cost share agreements for incident support and coordination operations will include the costs generated by management groups and resources not ordered for a specific fire incident. The responsibility for the development of such an agreement will reside with the managers of the support or coordination operation that has been mobilized. Actual costs should be accounted for separately by using an appropriate order number for each agency and support facility and not intermingled with specific fire incident costs. Cost shares should be developed for each unique support operation. As the methodology may vary with each location and situation, it will be documented in the resulting cost share agreement. Guidelines on developing an Incident Support and Coordination Operations Cost Share are described in the “Cost Share Agreement Guideline.” Cost Apportionment Methodology The cost apportionment process is a more complex system for identifying agency cost‐shares and relieves the incident commanders, agency representatives, and line officers of much of the burden of estimating solely from observing how resources are used. This is of assistance in situations where there is a great deal of mobility of resources across protection boundaries. Although more complex and time consuming, the cost apportionment process seeks to achieve cost sharing through an equitable process that takes into consideration the effort that was expended to meet an incident objective. The process develops agency percentages of incident costs. These percentages are driven by a value or cost of direct resources (e.g., crews, engines, helicopters, air tankers, retardant) used per operational period. Pre‐determined values are used for direct ground resources and actual costs are used for direct aviation resources. These values are developed and published by the California Interagency Incident Finance Advisor (CIIFA) group. Values and costs are documented on a daily basis and approved by the Incident Commander(s) or other designated incident agency personnel. Values and costs are allocated and shared based upon resource assignment in the Incident Action Plan or actual use. Support costs (e.g., overhead team, caterer) are then shared proportionally to the direct costs at the time of the final settlement. Final cost apportionment percentages identified in the cost share agreement are applied to each agency’s final cost package. Final cost packages are developed per the “Operating Plan for Cooperative Incident Billing Procedures. To maintain the integrity of the methodology, cost apportionment must be run from the start of initial attack until the agencies determine to stop accumulating costs on the incident. Generally, the need to continue the cost collection effort will exist until the incident is down to local unit resources. For information on how to terminate a cost share agreement, see the “Cost Share Agreement Guideline.” The cost apportionment methodology is labor intensive and may require a Cost Share Technical Specialist (CSTS) to oversee the development of the cost share agreement. Parties to this agreement utilize multi‐agency Cost Share Teams to assist incident agencies in tracking, documenting, and advising incident commanders, agency representatives, and line officers on these agreements. As soon as a decision is made to use the cost apportionment method, an order should be placed for the CSTS. These positions are assigned to the incident and typically report to the Finance Section Chief. Detailed procedures and guidelines on the cost apportionment process and development of the cost share agreement, including other reference material, tracking documentation, and Cost Share Team responsibilities, are outlined in the “Cost Share Agreement Guideline.” COST SHARE AGREEMENT for the Incident. COST SHARE AGREEMENT DEPARTMENT FEDERAL AGENCY NAME And STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) USE THESE STANDARD STATEMENTS FOR YOYP, ACRES BURNED, AND COST APPORTIONMENT AGREEMENTS The following is the cost share agreement between the above named agencies as it was negotiated for the following incident. INCIDENT NAME: INCIDENT NUMBER BY AGENCY: INCIDENT START DATE AND TIME: JURISDICTIONS: INCIDENT CAUSE: COMMAND STRUCTURE:
Appears in 2 contracts
Samples: Share Agreement, Share Agreement
Cost Apportionment. Costs are shared based on the suppression effort expended to protect each agency’s DPA, including the threat to another agency’s DPA. This is a more complex system for identifying agency cost share and will require specific knowledge and skills to facilitate. ALL METHODS REQUIRE THE RESULTS BE DOCUMENTED IN A COST SHARE AGREMENT THAT IS INCIDENT SPECIFIC. The complexity and circumstances of each incident will dictate the method used, and the simplicity or complexity of each agreement. The cost share agreement identifies the jurisdictional parties, outlines the financial responsibility for the shareable costs of the incident and is signed by the delegated agency representative or line officer. Included below is the format and language used to develop a cost share agreement. When assigned, Incident Management Teams will be expected to support the cost share agreement process, including participating in decision making, oversight and providing incident information and documents to support the agreement. Cost share settlement meetings will be conducted in accordance with the “Operating Plan for Cooperative Incident Billings Procedures.” Incident Support and Coordination Cost Sharing Separate cost share agreements will be developed for incident support and coordination operations. Redding and Riverside OCCs require special consideration. Absent a separate negotiated cost share agreement by the State and Federal OCC Coordinators, the costs involved with the Operation Coordination Centers at Redding and Riverside will be the responsibility of the ordering agency. Typically, cost share agreements for incident support and coordination operations will include the costs generated by management groups and resources not ordered for a specific fire incident. The responsibility for the development of such an agreement will reside with the managers of the support or coordination operation that has been mobilized. Actual costs should be accounted for separately by using an appropriate order number for each agency and support facility and not intermingled with specific fire incident costs. Cost shares should be developed for each unique support operation. As the methodology may vary with each location and situation, it will be documented in the resulting cost share agreement. Guidelines on developing an Incident Support and Coordination Operations Cost Share are described in the “Cost Share Agreement Guideline.” Cost Apportionment Methodology The cost apportionment process is a more complex system for identifying agency cost‐shares and relieves the incident commanders, agency representatives, and line officers of much of the burden of estimating solely from observing how resources are used. This is of assistance in situations where there is a great deal of mobility of resources across protection boundaries. Although more complex and time consuming, the cost apportionment process seeks to achieve cost sharing through an equitable process that takes into consideration the effort that was expended to meet an incident objective. The process develops agency percentages of incident costs. These percentages are driven by a value or cost of direct resources (e.g., crews, engines, helicopters, air tankers, retardant) used per operational period. • Pre‐determined values are used for direct ground resources and actual costs are used for direct aviation resources. These values are developed and published by the California Interagency Incident Finance Advisor (CIIFA) group. • Values and costs are documented on a daily basis and approved by the Incident Commander(s) or other designated incident agency personnel. • Values and costs are allocated and shared based upon resource assignment in the Incident Action Plan or actual use. • Support costs (e.g., overhead team, caterer) are then shared proportionally to the direct costs at the time of the final settlement. Final cost apportionment percentages identified in the cost share agreement are applied to each agency’s final cost package. Final cost packages are developed per the “Operating Plan for Cooperative Incident Billing Procedures. To maintain the integrity of the methodology, cost apportionment must be run from the start of initial attack until the agencies determine to stop accumulating costs on the incident. Generally, the need to continue the cost collection effort will exist until the incident is down to local unit resources. For information on how to terminate a cost share agreement, see the “Cost Share Agreement Guideline.” The cost apportionment methodology is labor intensive and may require a Cost Share Technical Specialist (CSTS) to oversee the development of the cost share agreement. Parties to this agreement utilize multi‐agency Cost Share Teams to assist incident agencies in tracking, documenting, and advising incident commanders, agency representatives, and line officers on these agreements. As soon as a decision is made to use the cost apportionment method, an order should be placed for the CSTS. These positions are assigned to the incident and typically report to the Finance Section Chief. Detailed procedures and guidelines on the cost apportionment process and development of the cost share agreement, including other reference material, tracking documentation, and Cost Share Team responsibilities, are outlined in the “Cost Share Agreement Guideline.” COST SHARE AGREEMENT for the Incident. COST SHARE AGREEMENT DEPARTMENT FEDERAL AGENCY NAME And STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) USE THESE STANDARD STATEMENTS FOR YOYP, ACRES BURNED, AND COST APPORTIONMENT AGREEMENTS The following is the cost share agreement between the above named agencies as it was negotiated for the following incident. INCIDENT NAME: INCIDENT NUMBER BY AGENCY: INCIDENT START DATE AND TIME: JURISDICTIONS: INCIDENT CAUSE: COMMAND STRUCTURE:
Appears in 2 contracts
Samples: Share Agreement, Share Agreement
Cost Apportionment. Costs are shared based on the suppression effort expended to protect each agency’s DPA, including the threat to another agency’s DPA. This is a more complex system for identifying agency cost share and will require specific knowledge and skills to facilitate. ALL METHODS REQUIRE DOCUMENTING THE RESULTS BE DOCUMENTED IN A COST SHARE AGREMENT THAT IS INCIDENT SPECIFIC. The complexity and circumstances of each incident will dictate the method used, and the simplicity or complexity of each agreement. The cost share agreement identifies the jurisdictional parties, outlines the financial responsibility for the shareable costs of the incident and is signed by the delegated agency representative or line officer. Included below is the format and language used to develop a cost share agreement. When assigned, Incident Management Teams will be expected to support the cost share agreement process, including participating in decision making, oversight and providing incident information and documents to support the agreement. Cost share settlement meetings will be conducted in accordance with the “Operating Plan for Cooperative Incident Billings Xxxxxxxx Procedures.” Incident Support and Coordination Cost Sharing Separate cost share agreements will be developed for incident support and coordination operations. Redding and Riverside OCCs require special consideration. Absent a separate negotiated cost share agreement by the State and Federal OCC Coordinators, the costs involved with the Operation Coordination Centers at Redding and Riverside will be the responsibility of the ordering agency. Typically, cost share agreements for incident support and coordination operations will include the costs generated by management groups and resources not ordered for a specific fire incident. The responsibility for the development of such an agreement will reside with the managers of the support or coordination operation that has been mobilized. Actual costs should be accounted for separately by using an appropriate order number for each agency and support facility and not intermingled with specific fire incident costs. Cost shares should be developed for each unique support operation. As the methodology may vary with each location and situation, it will be documented in the resulting cost share agreement. Guidelines on developing an Incident Support and Coordination Operations Cost Share are described in the “Cost Share Agreement Guideline.” Cost Apportionment Methodology The cost apportionment process is a more complex system for identifying agency cost‐shares and relieves the incident commanders, agency representatives, and line officers of much of the burden of estimating solely from observing how resources are used. This is of assistance in situations where there is a great deal of mobility of resources across protection boundaries. Although more complex and time consuming, the cost apportionment process seeks to achieve cost sharing through an equitable process that takes into consideration the effort that was expended to meet an incident objective. The process develops agency percentages of incident costs. These percentages are driven by a value or cost of direct resources (e.g., crews, engines, helicopters, air tankers, retardant) used per operational period. • Pre‐determined values are used for direct ground resources and actual costs are used for direct aviation resources. These values are developed and published by the California Interagency Incident Finance Advisor (CIIFA) group. • Values and costs are documented on a daily basis and approved by the Incident Commander(s) or other designated incident agency personnel. • Values and costs are allocated and shared based upon resource assignment in the Incident Action Plan or actual use. • Support costs (e.g., overhead team, caterer) are then shared proportionally to the direct costs at the time of the final settlement. Final cost apportionment percentages identified in the cost share agreement are applied to each agency’s final cost package. Final cost packages are developed per the “Operating Plan for Cooperative Incident Billing Procedures. .” To maintain the integrity of the methodology, cost apportionment must be run from the start of initial attack until the agencies determine to stop accumulating costs on the incident. Generally, the need to continue the cost collection effort will exist until the incident is down to local unit resources. For information on how to terminate a cost share agreement, see the “Cost Share Agreement Guideline.” The cost apportionment methodology is labor intensive and may require a Cost Share Technical Specialist (CSTS) to oversee the development of the cost share agreement. Parties to this agreement utilize multi‐agency Cost Share Teams to assist incident agencies in tracking, documenting, and advising incident commanders, agency representatives, and line officers on these agreements. As soon as a decision is made to use the cost apportionment method, an order should be placed for the CSTStheCSTS. These positions are assigned to the incident and typically report to the Finance Section Chief. Detailed procedures and guidelines on the cost apportionment process and development of the cost share agreement, including other reference material, tracking documentation, and Cost Share Team responsibilities, are outlined in the “Cost Share Agreement Guideline.” COST SHARE AGREEMENT for the Incident. COST SHARE AGREEMENT DEPARTMENT FEDERAL AGENCY NAME And STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) USE THESE STANDARD STATEMENTS FOR YOYP, ACRES BURNED, AND COST APPORTIONMENT AGREEMENTS The following is the cost share agreement between the above named agencies as it was negotiated for the following incident. INCIDENT NAME: INCIDENT NUMBER BY AGENCY: INCIDENT START DATE AND TIME: JURISDICTIONS: INCIDENT CAUSE: COMMAND STRUCTURE:
Appears in 1 contract
Samples: Share Agreement
Cost Apportionment. Costs are shared based on the suppression effort expended to protect each agency’s DPA, including the threat to another agency’s DPA. This is a more complex system for identifying agency cost share and will require specific knowledge and skills to facilitate. ALL METHODS REQUIRE THE RESULTS BE DOCUMENTED IN A COST SHARE AGREMENT THAT IS INCIDENT SPECIFIC. The complexity and circumstances of each incident will dictate the method used, and the simplicity or complexity of each agreement. The cost share agreement identifies the jurisdictional parties, outlines the financial responsibility for the shareable costs of the incident and is signed by the delegated agency representative or line officer. Included below is the format and language used to develop a cost share agreement. When assigned, Incident Management Teams will be expected to support the cost share agreement process, including participating in decision making, oversight and providing incident information and documents to support the agreement. Cost share settlement meetings will be conducted in accordance with the “Operating Plan for Cooperative Incident Billings Procedures.” Incident Support and Coordination Cost Sharing Separate cost share agreements will be developed for incident support and coordination operations. Redding and Riverside OCCs require special consideration. Absent a separate negotiated cost share agreement by the State and Federal OCC Coordinators, the costs involved with the Operation Coordination Centers at Redding and Riverside will be the responsibility of the ordering agency. Typically, cost share agreements for incident support and coordination operations will include the costs generated by management groups and resources not ordered for a specific fire incident. The responsibility for the development of such an agreement will reside with the managers of the support or coordination operation that has been mobilized. Actual costs should be accounted for separately by using an appropriate order number for each agency and support facility and not intermingled with specific fire incident costs. Cost shares should be developed for each unique support operation. As the methodology may vary with each location and situation, it will be documented in the resulting cost share agreement. Guidelines on developing an Incident Support and Coordination Operations Cost Share are described in the “Cost Share Agreement Guideline.” Cost Apportionment Methodology The cost apportionment process is a more complex system for identifying agency cost‐shares and relieves the incident commanders, agency representatives, and line officers of much of the burden of estimating solely from observing how resources are used. This is of assistance in situations where there is a great deal of mobility of resources across protection boundaries. Although more complex and time consuming, the cost apportionment process seeks to achieve cost sharing through an equitable process that takes into consideration the effort that was expended to meet an incident objective. The process develops agency percentages of incident costs. These percentages are driven by a value or cost of direct resources (e.g., crews, engines, helicopters, air tankers, retardant) used per operational period. Pre‐determined values are used for direct ground resources and actual costs are used for direct aviation resources. These values are developed and published by the California Interagency Incident Finance Advisor (CIIFA) group. Values and costs are documented on a daily basis and approved by the Incident Commander(s) or other designated incident agency personnel. Values and costs are allocated and shared based upon resource assignment in the Incident Action Plan or actual use. Support costs (e.g., overhead team, caterer) are then shared proportionally to the direct costs at the time of the final settlement. Final cost apportionment percentages identified in the cost share agreement are applied to each agency’s final cost package. Final cost packages are developed per the “Operating Plan for Cooperative Incident Billing Procedures. To maintain the integrity of the methodology, cost apportionment must be run from the start of initial attack until the agencies determine to stop accumulating costs on the incident. Generally, the need to continue the cost collection effort will exist until the incident is down to local unit resources. For information on how to terminate a cost share agreement, see the “Cost Share Agreement Guideline.” The cost apportionment methodology is labor intensive and may require a Cost Share Technical Specialist (CSTS) to oversee the development of the cost share agreement. Parties to this agreement utilize multi‐agency Cost Share Teams to assist incident agencies in tracking, documenting, and advising incident commanders, agency representatives, and line officers on these agreements. As soon as a decision is made to use the cost apportionment method, an order should be placed for the CSTS. These positions are assigned to the incident and typically report to the Finance Section Chief. Detailed procedures and guidelines on the cost apportionment process and development of the cost share agreement, including other reference material, tracking documentation, and Cost Share Team responsibilities, are outlined in the “Cost Share Agreement Guideline.” COST SHARE AGREEMENT for the Incident. COST SHARE AGREEMENT DEPARTMENT FEDERAL AGENCY NAME And STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) USE THESE STANDARD STATEMENTS FOR YOYP, ACRES BURNED, AND COST APPORTIONMENT AGREEMENTS The following is the cost share agreement between the above named agencies as it was negotiated for the following incident. INCIDENT NAME: INCIDENT NUMBER BY AGENCY: INCIDENT START DATE AND TIME: JURISDICTIONS: INCIDENT CAUSE: COMMAND STRUCTURE: COST SHARE PERIOD: START: END: INCIDENT COMMANDER: INCIDENT COMMANDER: AGENCY REPRESENTATIVE: AGENCY REPRESENTATIVE: UNIFIED ORDERING POINT: Agency Representatives participating in development of this cost share agreement. NAME AGENCY NAME AGENCY NAME AGENCY This cost share agreement between the Department of , [Enter Federal Agency Name(s)] and the State of California, Department of Forestry and Fire Protection (CAL FIRE) was prepared under the following guidelines:
Appears in 1 contract
Samples: Share Agreement
Cost Apportionment. Costs are shared based on the suppression effort expended to protect each agency’s DPA, including the threat to another agency’s DPA. This is a more complex system for identifying agency cost share and will require specific knowledge and skills to facilitate. ALL METHODS REQUIRE DOCUMENTING THE RESULTS BE DOCUMENTED IN A COST SHARE AGREMENT THAT IS INCIDENT SPECIFIC. The complexity and circumstances of each incident will dictate the method used, and the simplicity or complexity of each agreement. The cost share agreement identifies the jurisdictional parties, outlines the financial responsibility for the shareable costs of the incident and is signed by the delegated agency representative or line officer. Included below is the format and language used to develop a cost share agreement. When assigned, Incident Management Teams will be expected to support the cost share agreement process, including participating in decision making, oversight and providing incident information and documents to support the agreement. Cost share settlement meetings will be conducted in accordance with the “Operating Plan for Cooperative Incident Billings Xxxxxxxx Procedures.” Incident Support and Coordination Cost Sharing Separate cost share agreements will be developed for incident support and coordination operations. Redding and Riverside OCCs require special consideration. Absent a separate negotiated cost share agreement by the State and Federal OCC Coordinators, the costs involved with the Operation Coordination Centers at Redding and Riverside will be the responsibility of the ordering agency. Typically, cost share agreements for incident support and coordination operations will include the costs generated by management groups and resources not ordered for a specific fire incident. The responsibility for the development of such an agreement will reside with the managers of the support or coordination operation that has been mobilized. Actual costs should be accounted for separately by using an appropriate order number for each agency and support facility and not intermingled with specific fire incident costs. Cost shares should be developed for each unique support operation. As the methodology may vary with each location and situation, it will be documented in the resulting cost share agreement. Guidelines on developing an Incident Support and Coordination Operations Cost Share are described in the “Cost Share Agreement Guideline.” Cost Apportionment Methodology The cost apportionment process is a more complex system for identifying agency cost‐shares and relieves the incident commanders, agency representatives, and line officers of much of the burden of estimating solely from observing how resources are used. This is of assistance in situations where there is a great deal of mobility of resources across protection boundaries. Although more complex and time consuming, the cost apportionment process seeks to achieve cost sharing through an equitable process that takes into consideration the effort that was expended to meet an incident objective. The process develops agency percentages of incident costs. These percentages are driven by a value or cost of direct resources (e.g., crews, engines, helicopters, air tankers, retardant) used per operational period. Pre‐determined values are used for direct ground resources and actual costs are used for direct aviation resources. These values are developed and published by the California Interagency Incident Finance Advisor (CIIFA) group. Values and costs are documented on a daily basis and approved by the Incident Commander(s) or other designated incident agency personnel. Values and costs are allocated and shared based upon resource assignment in the Incident Action Plan or actual use. Support costs (e.g., overhead team, caterer) are then shared proportionally to the direct costs at the time of the final settlement. Final cost apportionment percentages identified in the cost share agreement are applied to each agency’s final cost package. Final cost packages are developed per the “Operating Plan for Cooperative Incident Billing Procedures. .” To maintain the integrity of the methodology, cost apportionment must be run from the start of initial attack until the agencies determine to stop accumulating costs on the incident. Generally, the need to continue the cost collection effort will exist until the incident is down to local unit resources. For information on how to terminate a cost share agreement, see the “Cost Share Agreement Guideline.” The cost apportionment methodology is labor intensive and may require a Cost Share Technical Specialist (CSTS) to oversee the development of the cost share agreement. Parties to this agreement utilize multi‐agency Cost Share Teams to assist incident agencies in tracking, documenting, and advising incident commanders, agency representatives, and line officers on these agreements. As soon as a decision is made to use the cost apportionment method, an order should be placed for the CSTStheCSTS. These positions are assigned to the incident and typically report to the Finance Section Chief. Detailed procedures and guidelines on the cost apportionment process and development of the cost share agreement, including other reference material, tracking documentation, and Cost Share Team responsibilities, are outlined in the “Cost Share Agreement Guideline.” COST SHARE AGREEMENT for the Incident. COST SHARE AGREEMENT DEPARTMENT FEDERAL AGENCY NAME And STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) USE THESE STANDARD STATEMENTS FOR YOYP, ACRES BURNED, AND COST APPORTIONMENT AGREEMENTS The following is the cost share agreement between the above named agencies as it was negotiated for the following incident. INCIDENT NAME: INCIDENT NUMBER BY AGENCY: INCIDENT START DATE AND TIME: JURISDICTIONS: INCIDENT CAUSE: COMMAND STRUCTURE:
Appears in 1 contract
Samples: Share Agreement
Cost Apportionment. Costs are shared based on the suppression effort expended to protect each agency’s DPA, including the threat to another agency’s DPA. This is a more complex system for identifying agency cost share and will require specific knowledge and skills to facilitate. ALL METHODS REQUIRE DOCUMENTING THE RESULTS BE DOCUMENTED IN A COST SHARE AGREMENT THAT IS INCIDENT SPECIFIC. The complexity and circumstances of each incident will dictate the method used, and the simplicity or complexity of each agreement. The cost share agreement identifies the jurisdictional parties, outlines the financial responsibility for the shareable costs of the incident and is signed by the delegated agency representative or line officer. Included below is the format and language used to develop a cost share agreement. When assigned, Incident Management Teams will be expected to support the cost share agreement process, including participating in decision making, oversight and providing incident information and documents to support the agreement. Cost share settlement meetings will be conducted in accordance with the “Operating Plan for Cooperative Incident Billings Xxxxxxxx Procedures.” Incident Support and Coordination Cost Sharing Separate cost share agreements will be developed for incident support and coordination operations. Redding and Riverside OCCs require special consideration. Absent a separate negotiated cost share agreement by the State and Federal OCC Coordinators, the costs involved with the Operation Coordination Centers at Redding and Riverside will be the responsibility of the ordering agency. Typically, cost share agreements for incident support and coordination operations will include the costs generated by management groups and resources not ordered for a specific fire incident. The responsibility for the development of such an agreement will reside with the managers of the support or coordination operation that has been mobilized. Actual costs should be accounted for separately by using an appropriate order number for each agency and support facility and not intermingled with specific fire incident costs. Cost shares should be developed for each unique support operation. As the methodology may vary with each location and situation, it will be documented in the resulting cost share agreement. Guidelines on developing an Incident Support and Coordination Operations Cost Share are described in the “Cost Share Agreement Guideline.” Cost Apportionment Methodology The cost apportionment process is a more complex system for identifying agency cost‐shares cost-shares and relieves the incident commanders, agency representatives, and line officers of much of the burden of estimating solely from observing how resources are used. This is of assistance in situations where there is a great deal of mobility of resources across protection boundaries. Although more complex and time consuming, the cost apportionment process seeks to achieve cost sharing through an equitable process that takes into consideration the effort that was expended to meet an incident objective. The process develops agency percentages of incident costs. These percentages are driven by a value or cost of direct resources (e.g., crews, engines, helicopters, air tankers, retardant) used per operational period. Pre‐determined • Pre-determined values are used for direct ground resources and actual costs are used for direct aviation resources. These values are developed and published by the California Interagency Incident Finance Advisor (CIIFA) group. • Values and costs are documented on a daily basis and approved by the Incident Commander(s) or other designated incident agency personnel. • Values and costs are allocated and shared based upon resource assignment in the Incident Action Plan or actual use. • Support costs (e.g., overhead team, caterer) are then shared proportionally to the direct costs at the time of the final settlement. Final cost apportionment percentages identified in the cost share agreement are applied to each agency’s final cost package. Final cost packages are developed per the “Operating Plan for Cooperative Incident Billing Procedures. .” To maintain the integrity of the methodology, cost apportionment must be run from the start of initial attack until the agencies determine to stop accumulating costs on the incident. Generally, the need to continue the cost collection effort will exist until the incident is down to local unit resources. For information on how to terminate a cost share agreement, see the “Cost Share Agreement Guideline.” The cost apportionment methodology is labor intensive and may require a Cost Share Technical Specialist (CSTS) to oversee the development of the cost share agreement. Parties to this agreement utilize multi‐agency multi-agency Cost Share Teams to assist incident agencies in tracking, documenting, and advising incident commanders, agency representatives, and line officers on these agreements. As soon as a decision is made to use the cost apportionment method, an order should be placed for the CSTStheCSTS. These positions are assigned to the incident and typically report to the Finance Section Chief. Detailed procedures and guidelines on the cost apportionment process and development of the cost share agreement, including other reference material, tracking documentation, and Cost Share Team responsibilities, are outlined in the “Cost Share Agreement Guideline.” COST SHARE AGREEMENT for the Incident. COST SHARE AGREEMENT DEPARTMENT FEDERAL AGENCY NAME And STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) USE THESE STANDARD STATEMENTS FOR YOYP, ACRES BURNED, AND COST APPORTIONMENT AGREEMENTS The following is the cost share agreement between the above named agencies as it was negotiated for the following incident. INCIDENT NAME: INCIDENT NUMBER BY AGENCY: INCIDENT START DATE AND TIME: JURISDICTIONS: INCIDENT CAUSE: COMMAND STRUCTURE:
Appears in 1 contract
Samples: Share Agreement
