Common use of COST DATA Clause in Contracts

COST DATA. 1. Contractor shall maintain full and correct information as to number of workers employed in connection with each subdivision of the Work, classification and rate of pay of each worker in the form of certified payrolls, cost to Contractor of each class of materials, tools and appliances used by Contractor in the Work, and amount of each class of materials used in each subdivision of the Work. Contractor shall provide the County with monthly summaries of this information. If Contractor maintains or is capable of generating summaries or reports comparing actual project costs with Bid estimates or any budgets, it shall provide the County with a copy of such report whenever it is generated or whenever it is requested by or on behalf of the County. 2. The Contractor shall maintain daily job reports recording all significant activity on the job, including the number of workers and specific equipment on Site, work activities, work accomplished, problems encountered and delays. Contractor shall provide County with copies for each day Contractor works on the Project, to be delivered to County either the same day or the following morning before starting work at the Site. Contractor shall take weekly progress photographs of all areas of the Work. Contractor shall maintain copies of all correspondence with Subcontractors and records of meetings with Subcontractors. Contractor shall report to the surety promptly upon receiving requests from the surety to provide reporting. Contractor shall provide copies of daily job reports as requested or required by the County or as specified in the Contract. 3. County shall have the right to audit and copy Contractor’s books and records of any type, nature or description relating to the Project (including but not limited to financial records reflecting in any way costs claimed on the Project), and to inspect the Site, including Contractor’s trailer, or other job Site office, and this requirement shall be contained in the subcontracts of Subcontractors working on Site. By way of example, County shall have the right to inspect and obtain copies of all Contract, planning, design, bid, proposal and negotiation documents, cost records and job cost variance reports, design modification proposals, value engineering or other cost reduction proposals, revisions made to the original design, job progress reports, photographs, and as-built drawings maintained by Contractor. Contractor shall preserve such books, records, and other items for a period of at least three (3) years from final completion of the Work. 4. Contractor shall maintain in a safe place at the Site one record copy of all Drawings, Specifications, addenda, Contract Modifications, Work directives, force account orders, and written interpretations and clarifications in good order and annotated to show all changes made during construction. These project record documents, together with all approved samples and a counterpart of all approved shop drawings, shall be maintained and available to County for reference. Upon completion of the Work, Contractor shall deliver to County, the project record documents, samples and shop drawings and as-built drawings. Final payment will not be issued until all project records are delivered to County. 5. County, its agents or designees, shall have the right to inspect all information and documents maintained under this Section 1.11.C at any time during the Project and for a period of five years (5) following Substantial Completion. This right of inspection shall not relieve Contractor of its duties and obligations under the Contract. This right of inspection shall be specifically enforceable in a court of law, either independently or in conjunction with enforcement of any other rights in the Contract.

COST DATA. 1. Contractor shall maintain full and correct information as to number of workers employed in connection with each subdivision of the Work, classification and rate of pay of each worker in the form of certified payrolls, cost to Contractor of each class of materials, tools and appliances used by Contractor in the Work, and amount of each class of materials used in each subdivision of the Work. Contractor shall provide the County with monthly summaries of this information. If Contractor maintains or is capable of generating summaries or reports comparing actual project costs with Bid estimates or any budgets, it shall provide the County with a copy of such report whenever it is generated or whenever it is requested by or on behalf of the County. 2. The Contractor shall maintain daily job reports recording all significant activity on the job, including the number of workers and specific equipment on Site, work activities, work accomplished, problems encountered and delays. Contractor shall provide County with copies for each day Contractor works on the Project, to be delivered to County either the same day or the following morning before starting work at the Site. Contractor shall take weekly progress photographs of all areas of the Work. Contractor shall maintain copies of all correspondence with Subcontractors and records of meetings with Subcontractors. Contractor shall report to the surety promptly upon receiving requests from the surety to provide reporting. Contractor shall provide copies of daily job reports as requested or required by the County or as specified in the Contract. 3. County shall have the right to audit and copy Contractor’s books and records of any type, nature or description relating to the Project (including but not limited to financial records reflecting in any way costs claimed on the Project), and to inspect the Site, including Contractor’s trailer, or other job Site office, and this requirement shall be contained in the subcontracts of Subcontractors working on Site. By way of example, County shall have the right to inspect and obtain copies of all Contract, planning, design, bid, proposal and negotiation documents, cost records and job cost variance reports, design modification proposals, value engineering or other cost reduction proposals, revisions made to the original design, job progress reports, photographs, and as-built drawings maintained by Contractor. Contractor shall preserve such books, records, and other items for a period of at least three (3) years from final completion of the Work. 4. Contractor shall maintain in a safe place at the Site one record copy of all Drawings, Specifications, addenda, Contract Modifications, Work directives, force account orders, and written interpretations and clarifications in good order and annotated to show all changes made during construction. These project record documents, together with all approved samples and a counterpart of all approved shop drawings, shall be maintained and available to County for reference. Upon completion of the Work, Contractor shall deliver to County, the project record documents, samples and shop drawings and as-built drawings. Final payment will not be issued until all project records are delivered to County. 5. County, its agents or designees, shall have the right to inspect all information and documents maintained under this Section 1.11.C at any time during the Project and for a period of five years (5) following Substantial Completion. This right of inspection shall not relieve Contractor of its duties and obligations under the Contract. This right of inspection shall be specifically enforceable in a court of law, either independently or in conjunction with enforcement of any other rights in the Contract.

COST DATA. 1. A. Contractor shall maintain full and correct information as to the number of workers employed in connection with each subdivision of the Work, the classification and rate of pay of each worker in the form of certified payrolls, the cost to Contractor of each class of materials, tools and appliances used by Contractor in the Work, and the amount of each class of materials used in each subdivision of the Work. Contractor shall provide the County Owner with monthly summaries of this information. If Contractor maintains or is capable of generating summaries or reports comparing actual project Project costs with Bid Proposal estimates or any budgets, it Contractor shall provide the County Owner with a copy of such report upon Owner’s request and whenever it is generated or whenever it is requested by or on behalf of the Countygenerated. 2. The B. Contractor shall maintain daily job reports recording all significant activity on the job, including the number of workers and specific equipment on Site, work Work activities, work accomplished, problems encountered and delays. Contractor shall provide County Owner with copies for each day Day Contractor works on the Project, to be delivered to County Owner either the same day Day or the following morning before starting work at the Site. Contractor shall take weekly monthly progress photographs of all areas of the Work. Contractor shall maintain copies of all correspondence with Subcontractors subcontractors and records of meetings with Subcontractors. Contractor shall report to the surety promptly upon receiving requests from the surety to provide reporting. Contractor shall provide copies of daily job reports as requested or required by the County or as specified in the Contractsubcontractors. 3. County C. Owner shall have the right to audit and copy Contractor’s books and records of any type, nature or description relating to the Project (including but not limited to financial records reflecting in any way costs claimed on the Project), and to inspect the Site, including Contractor’s trailer, or other job Site office, and this requirement shall be contained in the subcontracts of Subcontractors subcontractors working on Site. By way of example, County Owner shall have the right to inspect and obtain copies of all ContractContract Documents, planningplanning and design documents, design, bid, proposal Proposal and negotiation documents, cost records and job cost variance reports, design modification proposals, value engineering or other cost reduction proposals, revisions made to the original design, job progress reports, photographs, and as-built drawings maintained by Contractor. Contractor shall preserve such books, records, Owner and any other items for a period of at least three (3) years from final completion of the Work. 4. Contractor shall maintain in a safe place at the Site one record copy of all Drawings, Specifications, addenda, Contract Modifications, Work directives, force account orders, and written interpretations and clarifications in good order and annotated to show all changes made during construction. These project record documents, together with all approved samples and a counterpart of all approved shop drawings, shall be maintained and available to County for reference. Upon completion of the Work, Contractor shall deliver to County, the project record documents, samples and shop drawings and as-built drawings. Final payment will not be issued until all project records are delivered to County. 5. County, its agents or designees, applicable governmental entity shall have the right to inspect all information and documents maintained under this Section 1.11.C paragraph 11.B at any time during the Project and for a period of five years (5) following Substantial Final Completion. This right of inspection shall not relieve Contractor of its duties and obligations under the ContractContract Documents. This right of inspection shall be specifically enforceable in a court of law, either independently or in conjunction with enforcement of any other rights in the ContractContract Documents.