Common use of DATA COLLECTION AND REPORTING REQUIREMENTS Clause in Contracts

DATA COLLECTION AND REPORTING REQUIREMENTS. A. An annual report shall be prepared for submission to the county board of supervisors by the twentieth (20th) of January of each contract year. The report shall be made available to the public upon request, and shall include all the following elements: 1. The total number of persons requesting services of the domestic violence shelter-based services programs. 2. The number of persons served in the domestic violence shelter-based services programs, by each type of service provided. 3. A description of the social and economic characteristics of persons receiving services, by type of service provided. B. Monthly Invoices are due the twentieth (20th) of the month following the month the expenditures were made. C. Program-Generated Revenue Report is due the twentieth (20th) of the month, or as required by the County that at a minimum contains the following information: 1. Revenue (a) Client Fees (b) Contributions (c) Interest on Domestic Violence grant funds from the County of Orange (d) Domestic Violence related grant funds (e) Other Income 2. Program Expenditures (a) Salaries and Benefits (b) Other Operating Expenditures (c) Professional Services (d) Property – Equipment (e) Insurance & Bond 3. Unspent Revenue D. Quarterly Reports – SUBRECIPIENTS must provide Quarterly Reports to the County which are due on the twentieth (20th) of the first subsequent month following the end of each quarter or as required by the County: At a minimum the Reports must contain the following information in a County approved format: 1. Customer Demographic Information (a) Ethnicity (b) Age (c) Family Status (d) Family Size (e) Monthly Income 2. Program Statistics (a) Number of persons requesting services (b) Number of adult residents and number of child residents (c) Total number of adult and child bed days (d) Number of adult residents previously sheltered at any shelter (e) Number of child residents who received counseling of any kind (f) Number of hotline calls received (g) Number of safety transfer referrals (h) Number of referrals to One-Stop Centers/Youth Providers (i) Number of persons that received referrals to other existing services within community

DATA COLLECTION AND REPORTING REQUIREMENTS. A. An annual report shall be prepared for submission to the county board of supervisors by the twentieth (20th) of January of each contract year. The report shall be made available to the public upon request, and shall include all the following elements: 1. The total number of persons requesting services of the domestic violence shelter-based services programs. 2. The number of persons served in the domestic violence shelter-based services programs, by each type of service provided. 3. A description of the social and economic characteristics of persons receiving services, by type of service provided. B. Monthly Invoices are due the twentieth (20th) of the month following the month the expenditures were made. C. Program-Generated Revenue Report is due the twentieth (20th) of the month, or as required by the County that at a minimum contains the following information: 1. Revenue (a) Client Fees (b) Contributions (c) Interest on Domestic Violence grant funds from the County of Orange (d) Domestic Violence related grant funds (e) Other Income 2. Program Expenditures (a) Salaries and Benefits (b) Other Operating Expenditures (c) Professional Services (d) Property – Equipment (e) Insurance & Bond 3. Unspent Revenue D. Quarterly Reports – SUBRECIPIENTS must provide Quarterly Reports to the County which are due on the twentieth (20th) of the first subsequent month following the end of each quarter or as required by the County: At a minimum the Reports must contain the following information in a County approved format: 1. Customer Demographic Information (a) Ethnicity (b) Age (c) Family Status Status (d) Family Size Size (e) Monthly Income 2. Program Statistics (a) Number of persons requesting services (b) Number of adult residents and number of child residents (c) Total number of adult and child bed days (d) Number of adult residents previously sheltered at any shelter (e) Number of child residents who received counseling of any kind (f) Number of hotline calls received (g) Number of safety transfer referrals (h) Number of referrals to One-Stop Centers/Youth Providers (i) Number of persons that received referrals to other existing services within community