Common use of DATA QUALITY AND MONITORING Clause in Contracts

DATA QUALITY AND MONITORING. 1. Must fully comply with the latest HMIS Data Quality Plan. This plan is posted on the SSF website6 and is available in hard copy upon request. 2. Enter data into the HMIS within the timeframe as specified in the Data Quality Plan. Timely data entry prevents duplication of client records and other shared transactions, such as enrollments and services. It also allows good quality data for both project- specific and aggregate reports. Partner Agencies and their HMIS Users may be held liable in the event that a preventable duplication occurs as a result of missing, late, or incomplete data entry. Repetitive lack of timely entry can result in official reports of concern and possible findings against the Partner Agency and could culminate in official penalties up to and including loss of project funding. 3. Collect all HUD mandatory data elements, according to the data completeness and accuracy requirements. 4. Take all steps reasonably necessary to verify the information provided by Clients for entry into the HMIS, and to see that it is correctly entered into the HMIS by the Partner Agency User. 5. Immediately notify SSF when a programmatic, personnel, or other issue arises that precludes the Partner Agency from entering the HMIS data within the allowed timeframe. By informing the SSF in a timely fashion, the agencies can work together to craft an interim solution that is minimally disruptive to the HMIS as a whole. 6. Take all steps reasonably necessary to ensure that no profanity, offensive language, malicious information or discriminatory comments based on race, ethnicity, ancestry, skin color, religion, sex, gender identity, sexual orientation, national origin, age, familial status, or disability are entered into the HMIS. 7. Do not upload material into the HMIS that is in violation of any federal or state regulations, including, but not limited to: copyrighted material, material legally judged to be threatening or obscene, and material known to the Partner Agency to be confidential trade secrets. 8. Do not use the HMIS with malicious intent; intent to defraud any individual or entity, including governmental agency; or intent to conduct any illegal activity. 9. The Partner Agency shall not knowingly enter false or misleading data under any circumstances and will use its reasonable best efforts to avoid any misrepresentations related to client information in the HMIS. 10. Allow the SSF staff to conduct periodic monitoring and reviews of the original documentation in client files to ensure data accuracy. This monitoring is limited only to the client information relevant to HMIS data collection.

DATA QUALITY AND MONITORING. 1. Must ) Become familiar with and fully comply with the latest HMIS Data Quality Plan. This plan is posted on the SSF website6 CFTH website, xxx.xxxxxxxxxxxxxxx.xxx, and is available in hard copy upon request. 2. ) Enter data into the HMIS within the timeframe as specified in the Data Quality Plan. ; a. Timely data entry prevents duplication of client records and other shared transactions, such as enrollments and services. It also allows good quality data for both project- program-specific and aggregate reports. Partner Agencies and their HMIS Users users may be held liable in the event that a preventable duplication occurs as a result of missing, late, or incomplete data entry. Repetitive lack of timely entry can result in official reports of concern and possible findings against the Partner Agency and could culminate in official penalties up to and including loss of project funding. 3. ) Collect all HUD mandatory data elements, according to the data completeness and accuracy requirements.; 4. ) Take all steps reasonably necessary to verify the information provided by Clients clients for entry into the HMIS, and to see that it is correctly entered into the HMIS by the Partner Agency User.user; 5. ) Immediately notify SSF CFTH when a programmatic, personnel, or other issue arises that precludes the Partner Agency from entering the HMIS data within the allowed timeframe. ; a. By informing the SSF CFTH in a timely fashion, CFTH and the agencies Partner Agency can work together to craft an interim solution that is minimally disruptive to the HMIS as a whole. 6. ) Take all steps reasonably necessary to ensure that no profanity, offensive language, malicious information or discriminatory comments based on race, ethnicity, ancestry, skin color, religion, sex, gender identity, sexual orientation, national origin, disability, age, familial statusgender, or disability sexual orientation are entered into the HMIS.; 7. ) Do not knowingly upload material into the HMIS that is in violation of any federal or state regulations, including, but not limited to: copyrighted material, material legally judged to be threatening or obscene, and material known to the Partner Agency to be confidential trade secrets.; 8. Do not use the HMIS with malicious intent; intent to defraud any individual or entity, including governmental agency; or intent to conduct any illegal activity. 9. The Partner Agency shall not knowingly enter false or misleading data under any circumstances and will use its reasonable best efforts to avoid any misrepresentations related to client information in the HMIS. 10. 8) Allow the SSF CFTH staff to conduct periodic monitoring and reviews of the original documentation in client files to ensure data accuracy. ; and a) This monitoring is limited only to the client information relevant to HMIS data collection. 9) Submit required reports to designated Coalition HMIS Team Member on a monthly basis. 1) Ensure that each Partner Agency HMIS user has attended the appropriate training, has signed the User License Agreement and agreed to it, and has been authorized by CFTH to access the system in accordance with the HMIS policies and procedures; 2) Ensure that the Partner Agency program managers or assigned HMIS liaisons attend all quarterly HMIS Forums or other CFTH-sponsored HMIS trainings, stay current with the HMIS policies and procedures, and relate updated information to all HMIS users at his/her Partner Agency; 3) Assess the HMIS users’ data entry or reporting skills and sign up for additional training if needed; and 4) Ensure that designated staff participate in the Homeless Count occurring each year in January according to the following: a) Agencies with over 20 staff – a minimum of two (2) staff per day of the count or b) Agencies with 20 staff or below – a minimum of one (1) staff per day of the count.

DATA QUALITY AND MONITORING. 1. Must ) Get familiar and fully comply with the latest HMIS Data Quality PlanPlan in the HMIS Policies and Procedures, as may be amended from time to time. This plan The latest version is posted on the SSF website6 Partners In Care website and is available in hard copy upon request. 2. ) Enter data into the HMIS within the timeframe as specified in the Data Quality Plan. Timely data entry prevents pre- vents duplication of client records and other shared transactions, such as enrollments and services. It also allows good quality data for both project- program-specific and aggregate reports. Partner Agencies and their HMIS Users users may be held liable in the event that a preventable duplication occurs as a result of missing, late, or incomplete data entry. Repetitive lack of timely entry can result in official reports of concern and possible findings against the Partner Agency and could culminate in official penalties up to and including loss of project fundingpro- ject funding and/or suspension from HMIS. 3. ) Collect all HUD mandatory data elements, according to the data completeness and accuracy requirementsrequire- ments. 4. ) Take all steps reasonably necessary to verify the information provided by Clients clients for entry into the HMIS, and to see that it is correctly entered into the HMIS by the Partner Agency Useruser. 5. ) Immediately notify SSF the Lead when a programmatic, personnel, or other issue arises that precludes the Partner Agency from entering the HMIS data within the allowed timeframe. By informing the SSF Lead in a timely fashion, the agencies Lead and the Partner Agency can work together to craft an interim solution that is minimally mini- mally disruptive to the HMIS as a whole. 6. ) Take all steps reasonably necessary to ensure insure that no profanity, offensive language, malicious information or discriminatory comments based on race, ethnicity, ancestry, skin color, religion, sex, gender identity, sexual orientation, national origin, disability, age, familial statusgender, or disability sexual orientation are entered into the HMIS. 7. Do not ) Not upload material into the HMIS that is in violation of any federal or state regulations, including, but not limited to: copyrighted material, material legally judged to be threatening or obscene, and material known to the Partner Agency to be confidential trade secrets. 8. Do not use the HMIS with malicious intent; intent to defraud any individual or entity, including governmental agency; or intent to conduct any illegal activity. 9. The Partner Agency shall not knowingly enter false or misleading data under any circumstances and will use its reasonable best efforts to avoid any misrepresentations related to client information in the HMIS. 10. 8) Allow the SSF Lead staff and/or CoC HMIS Administrator to conduct periodic monitoring and reviews of the original origi- nal documentation in client files to ensure data accuracy. This monitoring is limited only to the client information infor- mation relevant to HMIS data collection.

DATA QUALITY AND MONITORING. 1. Must ) Get familiar and fully comply with the latest HMIS Data Quality Plan. This plan is posted on the SSF website6 KSHC website, xxx.xxxxxxxxxx.xxx, and is available in hard copy upon request. 2. ) Enter data into the HMIS within the timeframe as specified in the Data Quality Plan. Timely data entry prevents duplication of client records and other shared transactions, such as enrollments and services. It also allows good quality data for both project- program-specific and aggregate reports. Partner Agencies and their HMIS Users users may be held liable in the event that a preventable duplication occurs as a result of missing, late, or incomplete data entry. Repetitive lack of timely entry can result in official reports of concern and possible findings against the Partner Agency and could culminate in official penalties up to and including loss of project funding. 3. ) Collect all HUD mandatory data elements, according to the data completeness and accuracy requirements. 4. ) Take all steps reasonably necessary to verify the information provided by Clients clients for entry into the HMIS, and to see that it is correctly entered into the HMIS by the Partner Agency Useruser. 5. ) Immediately notify SSF HMIS Staff when a programmatic, personnel, or other issue arises that precludes the Partner Agency from entering the HMIS data within the allowed timeframe. By informing the SSF HMIS Staff in a timely fashion, HMIS Staff and the agencies Partner Agency can work together to craft an interim solution that is minimally disruptive to the HMIS as a whole. 6. ) Take all steps reasonably necessary to ensure that no profanity, offensive language, malicious information or discriminatory comments based on race, ethnicity, ancestry, skin color, religion, sex, gender identity, sexual orientation, national origin, disability, age, familial statusgender, or disability sexual orientation are entered into the HMIS. 7. ) Do not knowingly upload material into the HMIS that is in violation of any federal or state regulations, including, but not limited to: copyrighted material, material legally judged to be threatening or obscene, and material known to the Partner Agency to be confidential trade secrets. 8. Do not use the HMIS with malicious intent; intent to defraud any individual or entity, including governmental agency; or intent to conduct any illegal activity. 9. The Partner Agency shall not knowingly enter false or misleading data under any circumstances and will use its reasonable best efforts to avoid any misrepresentations related to client information in 8) Allow the HMIS. 10. Allow the SSF /CoC staff to conduct periodic monitoring and reviews of the original documentation in client files to ensure data accuracy. This monitoring is limited only to the client information relevant to HMIS data collection.