Data Reporting Requirements. a. The Contractor shall ensure that staffing is sufficient to support CJTA-related data analytics and related data systems to oversee all data interfaces and support the specific reporting requirements under Contract. b. The Contractor shall ensure that all Subcontractors required to report programmatic data have the capacity to submit all HCA required data to enable the Contractor to meet the requirements under the Contract. c. There are three quarterly reports that the Contractor will be responsible for submitting: The Quarterly Progress Report (QPR), the Revenue and Expenditure Report (R&E), and the Programmatic Treatment Report (PTR). 1. The Contractor will be responsible for submitting the QPR. The HCA will provide the Contractor with a template form that will report on the following program elements: i. Number of individuals served under CJTA funding for that time period; ii. Barriers to providing services to the Criminal Justice Population; iii. Strategies to overcome the identified barriers; iv. Training and Technical assistance needs; v. Success stories or narratives from individuals receiving CJTA services; and vi. If a Therapeutic Court receives CJTA funded services, the number of admissions of individuals into the program who were either already on MOUD, referred to MOUD, or were provided information regarding MOUD. 2. The Contractor will be responsible for submitting the R&E on a quarterly basis. The HCA will provide the Contractor with a template form that captures the fiscal expenditures for that quarter. The Contractor: i. Will use the Excel spreadsheet provided by the HCA; ii. Will report the amount of CJTA expenditures in their Contractor for each state fiscal quarter (State Fiscal quarters end on March 31, June 30, September 30, and December 31); iii. Complete the document in its entirety; and iv. Submit the internally reviewed and complete R&E report within 45 days of the end of each State Fiscal Quarter. 3. The Contractor is responsible for submitting the PTR each quarter through a Secure File Transfer (SFT). The HCA will provide the Contractor with an excel workbook template that will capture a variety of demographic and programmatic data that supports the services being provided by the state appropriations. In addition, this process will include the following: i. The Contractor will ensure that their subcontractor has the bandwidth to complete all data elements requested in the PTR. ii. The Contractor may allow the subcontractor to do all data entry but the PTR must be submitted into the Behavioral Health Data System (BHDS) by the Contractor through the established Secure File Transfer procedure within 45 days of the end of each State Fiscal Quarter. The Contractor may request an extension of this requirement during the first Contract term. Files submitted must conform to the following naming convention: <County Name>_<Contractor Name>_<Date of Upload>. iii. The Contractor will review for completeness and accuracy each PTR that they receive from the subcontractor. iv. The Contractor will work with their subcontractors to ensure that any applicable Release of Information (ROI) forms are updated to account for the sharing of Personal Health Information (PHI) with the HCA.
Appears in 1 contract
Samples: Client Services Contract
Data Reporting Requirements. a. The Contractor shall ensure that staffing is sufficient to support CJTA-related data analytics and related data systems to oversee all data interfaces and support the specific reporting requirements under Contract.
b. The Contractor shall ensure that all Subcontractors required to report programmatic data have the capacity to submit all HCA required data to enable the Contractor to meet the requirements under the Contract.
c. There are three quarterly reports that the Contractor will be responsible for submitting: The Quarterly Progress Report (QPR), the Revenue and Expenditure Report (R&E), and the Programmatic Treatment Report (PTR).
1. The Contractor will be responsible for submitting the QPR. The HCA will provide the Contractor with a template form that will report on the following program elements:
i. Number of individuals served under CJTA funding for that time period;
ii. Barriers to providing services to the Criminal Justice Population;
iii. Strategies to overcome the identified barriers;
iv. Training and Technical assistance needs;
v. Success stories or narratives from individuals receiving CJTA services; and
vi. If a Therapeutic Court receives CJTA funded services, the number of admissions of individuals into the program who were either already on MOUD, referred to MOUD, or were provided information regarding MOUD.
2. The Contractor will be responsible for submitting the R&E on a quarterly basis. The HCA will provide the Contractor with a template form that captures the fiscal expenditures for that quarter. The Contractor:
i. Will use the Excel spreadsheet provided by the HCA;
ii. Will report the amount of CJTA expenditures in their Contractor for each state fiscal quarter (State Fiscal quarters end on March 31, June 30, September 30, and December 31);
iii. Complete the document in its entirety; and
iv. Submit the internally reviewed and complete R&E report within 45 days of the end of each State Fiscal Quarter.
3. The Contractor is responsible for submitting the PTR each quarter through a Secure File Transfer (SFT). The HCA will provide the Contractor with an excel workbook template that will capture a variety of demographic and programmatic data that supports the services being provided by the state appropriations. In addition, this process will include the following:
i. The Contractor will ensure that their subcontractor has the bandwidth to complete all data elements requested in the PTR.
ii. The Contractor may allow the subcontractor to do all data entry but the PTR must be submitted into the Behavioral Health Data System (BHDS) by the Contractor through the established Secure File Transfer procedure within 45 days of the end of each State Fiscal Quarter. The Contractor may request an extension of this requirement during the first Contract term. Files submitted must conform to the following naming convention: <County Name>_<Contractor Name>_<Date of Upload>.
iii. The Contractor will review for completeness and accuracy each PTR that they receive from the subcontractor.
iv. The Contractor will work with their subcontractors to ensure that any applicable Release of Information (ROI) forms are updated to account for the sharing of Personal Health Information (PHI) with the HCA.. DATA USE, SECURITY, AND CONFIDENTIALITY
Appears in 1 contract
Samples: Client Services Contract
Data Reporting Requirements. a. a) The Contractor shall ensure that staffing is sufficient to support CJTA-related data analytics and related data systems to oversee all data interfaces and support the specific reporting requirements under Contract.
b. b) The Contractor will work with HCA should system data reporting submission requirements change (such as using Edifecs).
c) The Contractor shall ensure that all Subcontractors required to report programmatic data have the capacity to submit all HCA required data to enable the Contractor to meet the requirements under the Contract.
c. d) There are three quarterly reports that the Contractor will be responsible for submitting: The Quarterly Progress Report (QPR), the Revenue and Expenditure Report (R&E), and the Programmatic Treatment Report (PTR).):
1. The Contractor will be responsible for submitting the QPR. The HCA will provide the Contractor with a template form that will report on the following program elements:
i. Number of individuals served under CJTA funding for that time period;
ii. Barriers to providing services to the Criminal Justice Population;
iii. Strategies to overcome the identified barriers;
iv. Training and Technical assistance needs;
v. Success stories or narratives from individuals receiving CJTA services; and
vi. If a Therapeutic Court receives CJTA funded services, the number of admissions of individuals into the program who were either already on MOUD, referred to MOUD, or were provided information regarding MOUD.
2. The Contractor will be responsible for submitting the R&E on a quarterly basis. The HCA will provide the Contractor with a template form that captures the fiscal expenditures for that quarter. The Contractor:
i. Will use the Excel spreadsheet document provided by the HCA;
ii. Will report the amount of CJTA expenditures in their Contractor for each state fiscal quarter (State Fiscal quarters end on March 31, June 30, September 30, and December 31);
iii. Complete the document in its entirety; and
iv. Submit the internally reviewed and complete R&E report within 45 days of the end of each State Fiscal Quarter.
3. The Contractor is responsible for submitting the PTR each quarter through a Secure Managed File Transfer (SFTMFT). The HCA will provide the Contractor with an excel workbook template that will capture a variety of demographic and programmatic data that supports the services being provided by the state appropriations. In addition, this process will include the following:
i. The Contractor will ensure that their subcontractor has the bandwidth to complete all data elements requested in the PTR.
ii. The Contractor may allow the subcontractor to do all data entry but the PTR must be submitted into the Behavioral Health Data System (BHDS) by the Contractor through the established Secure File Transfer procedure within 45 days of the end of each State Fiscal Quarter. The Contractor may request an extension of this requirement during the first Contract term. Files submitted must conform to the following naming convention: _<County Name>_<Contractor Name>_<Date of Upload>.
iii. The Contractor will review for completeness and accuracy each PTR that they receive from the subcontractor.
iv. The Contractor will work with their subcontractors to ensure that any applicable Release of Information (ROI) forms are updated to account for the sharing of Personal Health Information (PHI) with the HCA. 1 Submit an updated county CriminalJustice Treatment Account (CJTA) Plan that was approved by the localCJTA panel and signed by County Legislative Authority that indicates how the CJTA Supplemental will beutilized. *October 2, 2023 $20,690.25 2 Submit quarterly progress reports 45 calendar days of end of State Fiscal Quarter $20,690.25 ($1,724.19 x 12) 3 Submit quarterly CJTA Revenue and Expenditure Reports 45 calendar days of end of State Fiscal Quarter $20,690.25 ($1,724.19 x 12) 4 Submit monthly and/or quarterly Programmatic Treatment Reports through Managed File Transfer (MFT)process 45 calendar days of end of State Fiscal Quarter $20,690.25 ($1,724.19 x 12) State Fiscal 2024 Total Maximum Compensation $82,761.00 1 Submit an updated county CriminalJustice Treatment Account (CJTA) Plan that was approved by the localCJTA panel and signed by County Legislative Authority that indicates how the CJTA Supplemental will beutilized. *October 2, 2024 $20,690.25 2 Submit quarterly progress reports 45 calendar days of end of State Fiscal Quarter $20,690.25 ($1,724.19 x 12) 3 Submit quarterly CJTA Revenue and Expenditure Reports 45 calendar days of end of State Fiscal Quarter $20,690.25 ($1,724.19 x 12) 4 Submit monthly and/or quarterly Programmatic Treatment Reports through Managed File Transfer (MFT)process 45 calendar days of end of State Fiscal Quarter $20,690.25 ($1,724.19 x 12) State Fiscal 2025 Total Maximum Compensation $82,761.00
a) This contract total is for $82,761.00 and is for services rendered between July 1, 2023 and June 30, 2024.
b) This contract total is for $82,761.00 and is for services rendered between July 1, 2024 and June 30, 2025.
c) Contractor’s compensation for services rendered will be paid monthly in amounts of 1/12th of the State Fiscal Year Total Maximum Compensation, in accordance with the deliverables table below. Payment will be contingent upon HCA Contract Manager acceptance of the deliverable, and approval of a correct and complete Revenue and Expenditure Report from Contractor.
d) The Contractor is required to limit Administration costs to no more than ten percent (10%) of the Contract Maximum Compensation. Administration costs will be measured on a fiscal year basis and based on the information reporting in the Revenue and Expenditure reports and reviewed by the HCA Behavioral Health Administration.
e) Funding to support workforce (i.e., retention bonuses) must be reviewed and approved by HCA.
f) Payment shall be considered timely if made by HCA within thirty (30) days after receipt and acceptance by HCA of the properly completed reports.
g) Payment may be withheld if the deliverables are not met by the date indicated in the table above. SCHEDULE B: DATA SHARE AGREEMENT
1. Description of Data to be Shared / Data Licensing Statements
A. Identification of costs (if any);
B. Identification of costs (if any);
C. Identification of transmission method; and
D. Identification of the file layout. There must be at least one Data Licensing Statement attached hereto, but more than one Data Licensing Statement may be included or incorporated into this Contract at different times. Each Data Licensing Statement is incorporated into this Contract by using the same Attachment reference letter (A) and then further marking it with sequential identifying numbers (A1, A2, A3).
2. Data Classification
Appears in 1 contract
Samples: Professional Services
Data Reporting Requirements. a. a) The Contractor shall ensure that staffing is sufficient to support CJTA-related data analytics and related data systems to oversee all data interfaces and support the specific reporting requirements under Contract.
b. b) The Contractor will work with HCA should system data reporting submission requirements change (such as using Edifecs).
c) The Contractor shall ensure that all Subcontractors required to report programmatic data have the capacity to submit all HCA required data to enable the Contractor to meet the requirements under the Contract.
c. d) There are three quarterly reports that the Contractor will be responsible for submitting: The Quarterly Progress Report (QPR), the Revenue and Expenditure Report (R&E), and the Programmatic Treatment Report (PTR).):
1. The Contractor will be responsible for submitting the QPR. The HCA will provide the Contractor with a template form that will report on the following program elements:
i. Number of individuals served under CJTA funding for that time period;
ii. Barriers to providing services to the Criminal Justice Population;
iii. Strategies to overcome the identified barriers;
iv. Training and Technical assistance needs;
v. Success stories or narratives from individuals receiving CJTA services; and
vi. If a Therapeutic Court receives CJTA funded services, the number of admissions of individuals into the program who were either already on MOUD, referred to MOUD, or were provided information regarding MOUD.
2. The Contractor will be responsible for submitting the R&E on a quarterly basis. The HCA will provide the Contractor with a template form that captures the fiscal expenditures for that quarter. The Contractor:
i. Will use the Excel spreadsheet document provided by the HCA;
ii. Will report the amount of CJTA expenditures in their Contractor for each state fiscal quarter (State Fiscal quarters end on March 31, June 30, September 30, and December 31);
iii. Complete the document in its entirety; and
iv. Submit the internally reviewed and complete R&E report within 45 days of the end of each State Fiscal Quarter.
3. The Contractor is responsible for submitting the PTR each quarter through a Secure Managed File Transfer (SFTMFT). The HCA will provide the Contractor with an excel workbook template that will capture a variety of demographic and programmatic data that supports the services being provided by the state appropriations. In addition, this process will include the following:
i. The Contractor will ensure that their subcontractor has the bandwidth to complete all data elements requested in the PTR.
ii. The Contractor may allow the subcontractor to do all data entry but the PTR must be submitted into the Behavioral Health Data System (BHDS) by the Contractor through the established Secure File Transfer procedure within 45 days of the end of each State Fiscal Quarter. The Contractor may request an extension of this requirement during the first Contract term. Files submitted must conform to the following naming convention: _<County Name>_<Contractor Name>_<Date of Upload>.
iii. The Contractor will review for completeness and accuracy each PTR that they receive from the subcontractor.
iv. The Contractor will work with their subcontractors to ensure that any applicable Release of Information (ROI) forms are updated to account for the sharing of Personal Health Information (PHI) with the HCA. 1 Submit an updated county CriminalJustice Treatment Account (CJTA) Plan that was approved by the localCJTA panel and signed by County Legislative Authority that indicates how the CJTA Supplemental will beutilized. *October 2, 2023 $32,041.25 2 Submit quarterly progress reports 45 calendar days end of State Fiscal Quarter $32,041.25 ($2,670.10 x 12) 3 Submit quarterly CJTA Revenue and Expenditure Reports 45 calendar days end of State Fiscal Quarter $32,041.25 ($2,670.10 x 12) 4 Submit monthly and/or quarterly Programmatic Treatment Reports through Managed File Transfer (MFT)process 45 calendar days end of State Fiscal Quarter $32,041.25 ($2,670.10 x 12) State Fiscal 2024 Total Maximum Compensation $128,165.00 1 Submit an updated county CriminalJustice Treatment Account (CJTA) Plan that was approved by the localCJTA panel and signed by County Legislative Authority that indicates how the CJTA Supplemental will beutilized. *October 2, 2024 $32,041.25 2 Submit quarterly progress reports 45 calendar days end of State Fiscal Quarter $32,041.25 ($2,670.10 x 12) 3 Submit quarterly CJTA Revenue and Expenditure Reports 45 calendar days end of State Fiscal Quarter $32,041.25 ($2,670.10 x 12) 4 Submit monthly and/or quarterly Programmatic Treatment Reports through Managed File Transfer (MFT)process 45 calendar days end of State Fiscal Quarter $32,041.25 ($2,670.10 x 12) State Fiscal 2025 Total Maximum Compensation $128,165.00
a) This contract total is for $128,165.00 and is for services rendered between July 1, 2023 and June 30, 2024.
b) This contract total is for $128,165.00 and is for services rendered between July 1, 2024 and June 30, 2025.
c) Contractor’s compensation for services rendered will be paid monthly in amounts of 1/12th of the State Fiscal Year Total Maximum Compensation, in accordance with the deliverables table above. Payment will be contingent upon HCA Contract Manager acceptance of the deliverable, and approval of a correct and complete Revenue and Expenditure Report from Contractor.
d) The Contractor is required to limit Administration costs to no more than ten percent (10%) of the Contract Maximum Compensation. Administration costs will be measured on a fiscal year basis and based on the information reporting in the Revenue and Expenditure reports and reviewed by the HCA Behavioral Health Administration.
e) Funding to support workforce (i.e., retention bonuses) must be reviewed and approved by HCA.
f) Payment shall be considered timely if made by HCA within thirty (30) days after receipt and acceptance by HCA of the properly completed reports.
g) Payment may be withheld if the deliverables are not met by the date indicated in the table above. SCHEDULE B: DATA SHARE AGREEMENT
1. Description of Data to be Shared / Data Licensing Statements
A. Identification of costs (if any);
B. Identification of costs (if any);
C. Identification of transmission method; and
D. Identification of the file layout. There must be at least one Data Licensing Statement attached hereto, but more than one Data Licensing Statement may be included or incorporated into this Contract at different times. Each Data Licensing Statement is incorporated into this Contract by using the same Attachment reference letter (A) and then further marking it with sequential identifying numbers (A1, A2, A3).
2. Data Classification
Appears in 1 contract
Samples: Professional Services
