Common use of DBE Records Clause in Contracts

DBE Records. A. The Consultant shall maintain records of materials purchased and/or supplied from all subcontracts entered into with certified DBEs. The records shall show the name and business address of each DBE or vendor and the total dollar amount actually paid each DBE or vendor, regardless of tier. The records shall show the date of payment and the total dollar figure paid to all firms. DBE prime consultants shall also show the date of work performed by their own forces along with the corresponding dollar value of the work. B. Upon completion of the Agreement, a summary of these records shall be prepared and submitted on the form entitled, “Final Report-Utilization of Disadvantaged Business Enterprises (DBE), First Tier Subcontractors” CEM-2402F (Exhibit 17-F, Chapter 17, of the LAPM), certified correct by the Consultant or the Consultant’s authorized representative and shall be furnished to the Contract Manager with the final invoice. Failure to provide the summary of DBE payments with the final invoice will result in 25% of the dollar value of the invoice being withheld from payment until the form is submitted. The amount will be returned to the Consultant when a satisfactory “Final Report Utilization of Disadvantaged Business Enterprises (DBE), First Tier Subcontractors” is submitted to the Contract Manager. 1) Prior to the fifteenth of each month, the Contractor shall submit documentation to the Agency’s Contract Manager showing the amount paid to DBE trucking companies. The Contractor shall also obtain and submit documentation to the Agency’s Contract Manager showing the amount paid by DBE trucking companies to all firms, including owner-operators, for the leasing of trucks. If the DBE leases trucks from a non-DBE, the Consultant may count only the fee or commission the DBE receives as a result of the lease arrangement. 2) The Consultant shall also submit to the Agency’s Contract Manager documentation showing the truck number, name of owner, California Highway Patrol CA number, and if applicable, the DBE certification number of the truck owner for all trucks used during that month. This documentation shall be submitted on the Caltrans ”Monthly DBE Trucking Verification, CEM-2404(F) form provided to the Contractor by the Agency’s Contract Manager.

DBE Records. A. 1. The Consultant Contractor shall maintain records of materials purchased and/or supplied from all subcontracts entered into with certified DBEs. The records shall show the name and business address of each DBE or vendor and the total dollar amount actually paid each DBE or vendor, regardless of tier. The records shall show the date of payment and the total dollar figure paid to all firms. DBE prime consultants Contractors shall also show the date of work performed by their own forces along with the corresponding dollar value of the work. B. 2. Upon completion of the Agreement, a summary of these records shall be prepared and submitted on the form entitled, “Final Report-Utilization of Disadvantaged Business Enterprises (DBE), First Tier Subcontractors,” CEM-2402F (Exhibit 17-F, F in Chapter 17, 17 of the LAPMLAP), certified correct by the Consultant Contractor or the ConsultantContractor’s authorized representative and shall be furnished to the Contract Manager with the final invoice. Failure to provide the summary of DBE payments with the final invoice will result in twenty-five percent (25% %) of the dollar value of the invoice being withheld from payment until the form is submitted. The amount will be returned to the Consultant Contractor when a satisfactory “Final Report Utilization of Disadvantaged Business Enterprises (DBE), First Tier Subcontractors” is DBE)”is submitted to the Contract Manager. 1) a. Prior to the fifteenth of each month, the Contractor shall submit documentation to the Agency’s Contract Manager showing the amount paid to DBE trucking companies. The Contractor shall also obtain and submit documentation to the Agency’s Contract Manager showing the amount paid by DBE trucking companies to all firms, including owner-owner- operators, for the leasing of trucks. If the DBE leases trucks from a non-DBE, the Consultant Contractor may count only the fee or commission the DBE receives as a result of the lease arrangement. 2) b. The Consultant Contractor shall also submit to the Agency’s Contract Manager documentation showing the truck number, name of owner, California Highway Patrol CA number, and if applicable, the DBE certification number of the truck owner for all trucks used during that month. This documentation shall be submitted on the Caltrans ”Monthly Caltrans”Monthly DBE Trucking Verification, CEM-2404(F) form provided to the Contractor by the Agency’s Contract Manager.

DBE Records. A. a. The Consultant Contractor shall maintain records of materials purchased and/or supplied from all subcontracts entered into with certified DBEs. The records shall show the name and business address of each DBE or vendor and the total dollar amount actually paid each DBE or vendor, regardless of tier. The records shall show the date of payment and the total dollar figure paid to all firms. DBE prime consultants Contractors shall also show the date of work performed by their own forces along with the corresponding dollar value of the work. B. b. Upon completion of the Agreement, a summary of these records shall be prepared and submitted on the form entitled, “Final Report-Report- Utilization of Disadvantaged Business Enterprises (DBE),” CEM-2402F, First Tier Subcontractors” CEM-2402F (Exhibit 17-F, F in Chapter 17, 17 of the LAPM), and certified correct by the Consultant Contractor or the ConsultantContractor’s authorized representative representative, and shall be furnished to the Contract Manager SANDAG. The form shall be furnished to SANDAG with the final invoice. Failure to provide the summary of DBE payments with the final invoice will result in twenty-five percent (25% %) of the dollar value of the invoice being withheld from payment until the form is submitted. The amount will be returned to the Consultant Contractor when a satisfactory “Final Report Utilization of Disadvantaged Business Enterprises (DBE), First Tier Subcontractors” ) is submitted to the Contract ManagerSANDAG. 1) c. Prior to the fifteenth of each month, the Contractor shall submit documentation to the Agency’s Contract Manager SANDAG showing the amount paid to DBE trucking companies. The Contractor shall also obtain and submit documentation to the Agency’s Contract Manager SANDAG showing the amount paid by DBE trucking companies to all firms, including owner-operators, for the leasing of trucks. If the DBE leases trucks from a non-non- DBE, the Consultant Contractor may count only the fee or commission the DBE receives as a result of the lease arrangement. 2) d. The Consultant Contractor shall also submit to the Agency’s Contract Manager SANDAG documentation showing the truck number, name of owner, California Highway Patrol CA number, and if applicable, the DBE certification number of the truck owner for all trucks used during that month. This documentation shall be submitted on the Caltrans ”Monthly DBE Trucking Verification, CEM-2404(F) ), form provided to the Contractor by the Agency’s Contract ManagerSANDAG upon request.

DBE Records. A. The Consultant shall maintain records of materials purchased and/or supplied from all subcontracts entered into with certified DBEs. The records shall show the name and business address of each DBE or vendor and the total dollar amount actually paid each DBE or vendor, regardless of tier. The records shall show the date of payment and the total dollar figure paid to all firms. DBE prime consultants shall also show the date of work performed by their own forces along with the corresponding dollar value of the work. B. Upon completion of the Agreement, a summary of these records shall be prepared and submitted on the form entitled, “Final Report-Utilization of Disadvantaged Business Enterprises (DBE), First Tier Subcontractors” CEM-2402F CEM- 2402F (Exhibit 17-F, Chapter 17, of the LAPM), certified correct by the Consultant or the Consultant’s authorized representative and shall be furnished to the Contract Manager with the final invoice. Failure to provide the summary of DBE payments with the final invoice will result in 25% of the dollar value of the invoice being withheld from payment until the form is submitted. The amount will be returned to the Consultant when a satisfactory “Final Report Utilization of Disadvantaged Business Enterprises (DBE), First Tier Subcontractors” is submitted to the Contract Manager. 1) Prior to the fifteenth of each month, the Contractor shall submit documentation to the Agency’s Contract Manager showing the amount paid to DBE trucking companies. The Contractor shall also obtain and submit documentation to the Agency’s Contract Manager showing the amount paid by DBE trucking companies to all firms, including owner-operators, for the leasing of trucks. If the DBE leases trucks from a non-DBE, the Consultant may count only the fee or commission the DBE receives as a result of the lease arrangement.paid 2) The Consultant shall also submit to the Agency’s Contract Manager documentation showing the truck number, name of owner, California Highway Patrol CA number, and if applicable, the DBE certification number of the truck owner for all trucks used during that month. This documentation shall be submitted on the Caltrans ”Monthly DBE Trucking Verification, CEM-2404(F) form provided to the Contractor by the Agency’s Contract Manager.

DBE Records. A. The Consultant shall maintain records of materials purchased and/or supplied from all subcontracts entered into with certified DBEs. The records shall show the name and business address of each DBE or vendor and the total dollar amount actually paid each DBE or vendor, regardless of tier. The records shall show the date of payment and the total dollar figure paid to all firms. DBE prime consultants shall also show the date of work performed by their own forces along with the corresponding dollar value of the work. B. Upon completion of the Agreement, a summary of these records shall be prepared and submitted on the form entitled, “Final Report-Utilization of Disadvantaged Business Enterprises (DBE), First Tier Subcontractors” CEM-2402F (Exhibit 17-F, Chapter 17, of the LAPM), certified correct by the Consultant or the Consultant’s authorized representative and shall be furnished to the Contract Manager with the final invoice. Failure to provide the summary of DBE payments with the final invoice will result in 25% of the dollar value of the invoice being withheld from payment until the form is submitted. The amount will be returned to the Consultant when a satisfactory “Final Report Utilization of Disadvantaged Business Enterprises (DBE), First Tier Subcontractors” is submitted to the Contract Manager. 1) . Prior to the fifteenth of each month, the Contractor shall submit documentation to the Agency’s Contract Manager showing the amount paid to DBE trucking companies. The Contractor shall also obtain and submit documentation to the Agency’s Contract Manager showing the amount paid by DBE trucking companies to all firms, including owner-operators, for the leasing of trucks. If the DBE leases trucks from a non-DBE, the Consultant may count only the fee or commission the DBE receives as a result of the lease arrangement. 2) . The Consultant shall also submit to the Agency’s Contract Manager documentation showing the truck number, name of owner, California Highway Patrol CA number, and if applicable, the DBE certification number of the truck owner for all trucks used during that month. This documentation shall be submitted on the Caltrans ”Monthly DBE Trucking Verification, CEM-2404(F) form provided to the Contractor by the Agency’s Contract Manager.