Common use of Definition of Compensation Clause in Contracts

Definition of Compensation. Your organization is considered a subrecipient of federal funds. Unless your organization is exempt, FFATA requires you to report total compensation for each of your five most highly compensated executives for the preceding completed year. Total compensation means the cash and non-cash dollar value earned by the executive during the subrecipient's preceding fiscal year and includes the following: salary and bonus; awards of stock, stock options, and stock appropriation rights; earnings for services under non-equity incentive plans; change in pension value; above-market earnings on deferred compensation which is not tax-qualified; and other compensation as defined in 2 CFR Part 170, Section 170.330(b)(5)(vi). More detailed information about the FFATA can be found at: xxxx://xxxxxxx.xxxxxx.xxx.xxx/2010/pdf/2010- 22705.pdf If you have any questions, contact: Xxxxx Xxxxxx Program and Funding Services Manager Oregon Department of Transportation 000 00xx Xxxxxx XX Salem, OR 97301 Xxxxx.Xxxxxx@xxxx.xxxxx.xx.xx Telephone: 000-000-0000 EXHIBIT C – RFFA AWARD LETTER RE: Willamette Boulevard Active Transportation Corridor, RFFA Funding Award Conditions and Next Steps Dear Xxx Xxxxxx, City of Portland Congratulations! Metro Council recently adopted Resolution 20-5063, which formally allocated funding to projects through the 2022-2024 Regional Flexible Funds Allocation (RFFA). This letter will serve as Metro’s official notice of our intent to provide your agency with funding for the referenced project through the RFFA. We are looking forward to working with you over the next several years to develop and/or construct the referenced project. The amount of RFFA funding awarded is $4,456,000. Prior to this funding being available for use, there are several steps in the process leading to a notice to proceed and the ability to spend the RFFA funds. Additionally, there may be conditions specific to your project to which your agency will be required to adhere. This letter will provide details on these areas. Please note that you will not be able to request reimbursement for any expenditures of staff, consultant time, or any other project-related expenses until an intergovernmental funding agreement (IGA) with ODOT is signed by both parties and you have received an official notice to proceed. Expenditures related to this project occurring prior to an official notice to proceed date will not be eligible for reimbursement. Next Steps Metro staff will contact you to set up a project kick-off meeting with your agency and ODOT liaison staff. We would like you, as the project applicant, to attend the meeting along with the local project lead delivery staff. Please begin internal agency conversations to arrange for those people who are anticipated to lead delivery of the project to be available to coordinate with us. We have copied staff we anticipate may be leading project delivery for your agency, but please confirm who should be involved in that role at this time. • At this meeting, several topics will be covered: Federal aid delivery process and role of the local agency (delivery by a certified local agency or ODOT led delivery). Includes the roles and responsibilities of the local agency, ODOT, and Metro. • Local agency match and staff commitments. Discuss the budgeted availability of local agency staff to complete the project delivery process, consistent with the delivery schedule. Arrange for deposit or availability of local match funding needed. - Completion of project Prospectus, detailed scope, budget, and delivery schedule. - Pre-EA match submission to start project development process. • IGA for project development to begin the Planning or Preliminary Engineering phase. • Use of Consultants - Local agency will discuss with ODOT the needs for consultant services and steps needed to acquire services. • Project monitoring and milestone progress reporting to Metro and ODOT. Attached is a project check list that will be reviewed at the meeting, including the draft programming for your project. The programming is based on the cost estimate provided with your application and a schedule based on our assessment of a realistic project delivery schedule. We will discuss potential adjustments to the programming based on our conversations about project delivery schedule, local and ODOT staff capacity, and funding considerations. Metro staff will review the conditions of funding approval to ensure they are accounted for in the project scope, schedule and agreements. We look forward to working with you on the delivery of your project. With the COVID-19 precautions in place, we may propose on-line meeting options. Please expect to hear from us soon regarding potential meeting dates. Sincerely, Xxx Xxxxxxx Metro Planning Manager Cc: Xxxxx Xxxxx, City of Portland Xxxxxxx Xxxxx, City of Portland

Definition of Compensation. Your organization is considered a subrecipient of federal funds. Unless your organization is exempt, FFATA requires you to report total compensation for each of your five most highly compensated executives for the preceding completed year. Total compensation means the cash and non-cash dollar value earned by the executive during the subrecipient's preceding fiscal year and includes the following: salary and bonus; awards of stock, stock options, and stock appropriation rights; earnings for services under non-equity incentive plans; change in pension value; above-market earnings on deferred compensation which is not tax-qualified; and other compensation as defined in 2 CFR Part 170, Section 170.330(b)(5)(vi). More detailed information about the FFATA can be found at: xxxx://xxxxxxx.xxxxxx.xxx.xxx/2010/pdf/2010- 22705.pdf If you have any questions, contact: Xxxxx Xxxxxx Program and Funding Services Manager Oregon Department of Transportation 000 00xx Xxxxxx XX SalemXxxxx, OR 97301 XX 00000 Xxxxx.Xxxxxx@xxxx.xxxxx.xx.xx Telephone: 000-000-0000 EXHIBIT C – RFFA AWARD LETTER RE: Willamette Boulevard Active Transportation Corridor, RFFA Funding Award Conditions and Next Steps Dear Xxx Xxxxxx, City of Portland Congratulations! Metro Council recently adopted Resolution 20-5063, which formally allocated funding to projects through the 2022-2024 Regional Flexible Funds Allocation (RFFA). This letter will serve as Metro’s official notice of our intent to provide your agency with funding for the referenced project through the RFFA. We are looking forward to working with you over the next several years to develop and/or construct the referenced project. The amount of RFFA funding awarded is $4,456,000. Prior to this funding being available for use, there are several steps in the process leading to a notice to proceed and the ability to spend the RFFA funds. Additionally, there may be conditions specific to your project to which your agency will be required to adhere. This letter will provide details on these areas. Please note that you will not be able to request reimbursement for any expenditures of staff, consultant time, or any other project-related expenses until an intergovernmental funding agreement (IGA) with ODOT is signed by both parties and you have received an official notice to proceed. Expenditures related to this project occurring prior to an official notice to proceed date will not be eligible for reimbursement. Next Steps Metro staff will contact you to set up a project kick-off meeting with your agency and ODOT liaison staff. We would like you, as the project applicant, to attend the meeting along with the local project lead delivery staff. Please begin internal agency conversations to arrange for those people who are anticipated to lead delivery of the project to be available to coordinate with us. We have copied staff we anticipate may be leading project delivery for your agency, but please confirm who should be involved in that role at this time. • At this meeting, several topics will be covered: Federal aid delivery process and role of the local agency (delivery by a certified local agency or ODOT led delivery). Includes the roles and responsibilities of the local agency, ODOT, and Metro. • Local agency match and staff commitments. Discuss the budgeted availability of local agency staff to complete the project delivery process, consistent with the delivery schedule. Arrange for deposit or availability of local match funding needed. - Completion of project Prospectus, detailed scope, budget, and delivery schedule. - Pre-EA match submission to start project development process. • IGA for project development to begin the Planning or Preliminary Engineering phase. • Use of Consultants - Local agency will discuss with ODOT the needs for consultant services and steps needed to acquire services. • Project monitoring and milestone progress reporting to Metro and ODOT. Attached is a project check list that will be reviewed at the meeting, including the draft programming for your project. The programming is based on the cost estimate provided with your application and a schedule based on our assessment of a realistic project delivery schedule. We will discuss potential adjustments to the programming based on our conversations about project delivery schedule, local and ODOT staff capacity, and funding considerations. Metro staff will review the conditions of funding approval to ensure they are accounted for in the project scope, schedule and agreements. We look forward to working with you on the delivery of your project. With the COVID-19 precautions in place, we may propose on-line meeting options. Please expect to hear from us soon regarding potential meeting dates. Sincerely, Xxx Xxxxxxx Metro Planning Manager Cc: Xxxxx Xxxxx, City of Portland Xxxxxxx Xxxxx, City of Portland

Definition of Compensation. Your organization is considered a subrecipient of federal funds. Unless your organization is exempt, FFATA requires you to report total compensation for each of your five most highly compensated executives for the preceding completed year. Total compensation means the cash and non-cash dollar value earned by the executive during the subrecipient's preceding fiscal year and includes the following: salary and bonus; awards of stock, stock options, and stock appropriation rights; earnings for services under non-equity incentive plans; change in pension value; above-market earnings on deferred compensation which is not tax-qualified; and other compensation as defined in 2 CFR Part 170, Section 170.330(b)(5)(vi). More detailed information about the FFATA can be found at: xxxx://xxxxxxx.xxxxxx.xxx.xxx/2010/pdf/2010- 22705.pdf If you have any questions, contact: Xxxxx Xxxxxx Program and Funding Services Manager Oregon Department of Transportation 000 00xx Xxxxxx XX Salem, OR 97301 Xxxxx.Xxxxxx@xxxx.xxxxx.xx.xx Telephone: 000-000-0000 EXHIBIT Exhibit C – RFFA AWARD LETTER Funding Award Letter RE: Willamette Boulevard Active Transportation CorridorXxxxx-Xxxxxxxxxx Corridor Improvements, RFFA Funding Award Conditions and Next Steps Dear Xxx Xxxxx Xxxxxx, City of Portland Congratulations! Metro Council recently adopted Resolution 20-5063, which formally allocated funding to projects through the 2022-2024 Regional Flexible Funds Allocation (RFFA). This letter will serve as Metro’s official notice of our intent to provide your agency with funding for the referenced project through the RFFA. We are looking forward to working with you over the next several years to develop and/or construct the referenced project. The amount of RFFA funding awarded is $4,456,0005,332,000. Prior to this funding being available for use, there are several steps in the process leading to a notice to proceed and the ability to spend the RFFA funds. Additionally, there may be conditions specific to your project to which your agency will be required to adhere. This letter will provide details on these areas. Please note that you will not be able to request reimbursement for any expenditures of staff, consultant time, or any other project-related expenses until an intergovernmental funding agreement (IGA) with ODOT is signed by both parties and you have received an official notice to proceed. Expenditures related to this project occurring prior to an official notice to proceed date will not be eligible for reimbursement. Next Steps Metro staff will contact you to set up a project kick-off meeting with your agency and ODOT liaison staff. We would like you, as the project applicant, to attend the meeting along with the local project lead delivery staff. Please begin internal agency conversations to arrange for those people who are anticipated to lead delivery of the project to be available to coordinate with us. We have copied staff we anticipate may be leading project delivery for your agency, but please confirm who should be involved in that role at this time. • At this meeting, several topics will be covered: • Federal aid delivery process and role of the local agency (delivery by a certified local agency or ODOT led delivery). Includes the roles and responsibilities of the local agency, ODOT, and Metro. • Local agency match and staff commitments. Discuss the budgeted availability of local agency staff to complete the project delivery process, consistent with the delivery schedule. Arrange for deposit or availability of local match funding needed. - Completion of project Prospectus, detailed scope, budget, and delivery schedule. - Pre-EA match submission to start project development process. • IGA for project development to begin the Planning or Preliminary Engineering phase. • Use of Consultants - Local agency will discuss with ODOT the needs for consultant services and steps needed to acquire services. • Project monitoring and milestone progress reporting to Metro and ODOT. Attached is a project check list that will be reviewed at the meeting, including the draft programming for your project. The programming is based on the cost estimate provided with your application and a schedule based on our assessment of a realistic project delivery schedule. We will discuss potential adjustments to the programming based on our conversations about project delivery schedule, local and ODOT staff capacity, and funding considerations. Metro staff will review the conditions of funding approval to ensure they are accounted for in the project scope, schedule and agreements. We look forward to working with you on the delivery of your project. With the COVID-19 precautions in place, we may propose on-line meeting options. Please expect to hear from us soon regarding potential meeting dates. Sincerely, Xxx Xxxxxxx Metro Planning Manager Cc: Xxxxx Xxxxx, City of Portland Xxxxxxx XxxxxXxxxxxxxx Xxxxxxxxx, City of Portland

Definition of Compensation. Your organization is considered a subrecipient of federal funds. Unless your organization is exempt, FFATA requires you to report total compensation for each of your five most highly compensated executives for the preceding completed year. Total compensation means the cash and non-cash dollar value earned by the executive during the subrecipient's preceding fiscal year and includes the following: salary and bonus; awards of stock, stock options, and stock appropriation rights; earnings for services under non-equity incentive plans; change in pension value; above-market earnings on deferred compensation which is not tax-qualified; and other compensation as defined in 2 CFR Part 170, Section 170.330(b)(5)(vi). More detailed information about the FFATA can be found at: xxxx://xxxxxxx.xxxxxx.xxx.xxx/2010/pdf/2010- 22705.pdf xxxx://xxxxxxx.xxxxxx.xxx.xxx/2010/pdf/2010-22705.pdf If you have any questions, contact: Xxxxx Xxxxxx Program and Funding Services Manager Oregon Department of Transportation 000 00xx Xxxxxx XX SalemXxxxx, OR 97301 XX 00000 Xxxxx.Xxxxxx@xxxx.xxxxx.xx.xx Telephone: 000-000-0000 EXHIBIT C – RFFA AWARD LETTER RE: Willamette MLK Boulevard Active Transportation CorridorSafety and Access to Transit, RFFA Funding Award Conditions and Next Steps Dear Xxx XxxxxxXxxxx Xxxxx, City of Portland Congratulations! Metro Council recently adopted Resolution 20-5063, which formally allocated funding to projects through the 2022-2024 Regional Flexible Funds Allocation (RFFA). This letter will serve as Metro’s official notice of our intent to provide your agency with funding for the referenced project through the RFFA. We are looking forward to working with you over the next several years to develop and/or construct the referenced project. The amount of RFFA funding awarded is $4,456,0002,623,000. Prior to this funding being available for use, there are several steps in the process leading to a notice to proceed and the ability to spend the RFFA funds. Additionally, there may be conditions specific to your project to which your agency will be required to adhere. This letter will provide details on these areas. Please note that you will not be able to request reimbursement for any expenditures of staff, consultant time, or any other project-related expenses until an intergovernmental funding agreement (IGA) with ODOT is signed by both parties and you have received an official notice to proceed. Expenditures related to this project occurring prior to an official notice to proceed date will not be eligible for reimbursement. Next Steps Metro staff will contact you to set up a project kick-off meeting with your agency and ODOT liaison staff. We would like you, as the project applicant, to attend the meeting along with the local project lead delivery staff. Please begin internal agency conversations to arrange for those people who are anticipated to lead delivery of the project to be available to coordinate with us. We have copied staff we anticipate may be leading project delivery for your agency, but please confirm who should be involved in that role at this time. • At this meeting, several topics will be covered: • Federal aid delivery process and role of the local agency (delivery by a certified local agency or ODOT led delivery). Includes the roles and responsibilities of the local agency, ODOT, and Metro. • Local agency match and staff commitments. Discuss the budgeted availability of local agency staff to complete the project delivery process, consistent with the delivery schedule. Arrange for deposit or availability of local match funding needed. - Completion of project Prospectus, detailed scope, budget, and delivery schedule. - Pre-EA match submission to start project development process. • IGA for project development to begin the Planning or Preliminary Engineering phase. • Use of Consultants - Local agency will discuss with ODOT the needs for consultant services and steps needed to acquire services. • Project monitoring and milestone progress reporting to Metro and ODOT. Attached is a project check list that will be reviewed at the meeting, including the draft programming for your project. The programming is based on the cost estimate provided with your application and a schedule based on our assessment of a realistic project delivery schedule. We will discuss potential adjustments to the programming based on our conversations about project delivery schedule, local and ODOT staff capacity, and funding considerations. Metro staff will review the conditions of funding approval to ensure they are accounted for in the project scope, schedule and agreements. We look forward to working with you on the delivery of your project. With the COVID-19 precautions in place, we may propose on-line meeting options. Please expect to hear from us soon regarding potential meeting dates. Sincerely, Xxx Xxxxxxx Metro Planning Manager Cc: Xxxxx XxxxxXxxx Xxxxxxxxx, City of Portland Xxxxxxx XxxxxXxxxxx Xxxxxx, City of Portland

Definition of Compensation. Your organization is considered a subrecipient of federal funds. Unless your organization is exempt, FFATA requires you to report total compensation for each of your five most highly compensated executives for the preceding completed year. Total compensation means the cash and non-cash dollar value earned by the executive during the subrecipient's preceding fiscal year and includes the following: salary and bonus; awards of stock, stock options, and stock appropriation rights; earnings for services under non-equity incentive plans; change in pension value; above-market earnings on deferred compensation which is not tax-qualified; and other compensation as defined in 2 CFR Part 170, Section 170.330(b)(5)(vi). More detailed information about the FFATA can be found at: xxxx://xxxxxxx.xxxxxx.xxx.xxx/2010/pdf/2010- 22705.pdf If you have any questions, contact: Xxxxx Xxxxxx Program and Funding Services Manager Oregon Department of Transportation 000 00xx Xxxxxx XX SalemXxxxx, OR 97301 XX 00000 Xxxxx.Xxxxxx@xxxx.xxxxx.xx.xx Telephone: 000-000-0000 EXHIBIT Exhibit C – RFFA AWARD LETTER Funding Award Letter RE: Willamette Boulevard Active Transportation CorridorXxxxx-Xxxxxxxxxx Corridor Improvements, RFFA Funding Award Conditions and Next Steps Dear Xxx Xxxxx Xxxxxx, City of Portland Congratulations! Metro Council recently adopted Resolution 20-5063, which formally allocated funding to projects through the 2022-2024 Regional Flexible Funds Allocation (RFFA). This letter will serve as Metro’s official notice of our intent to provide your agency with funding for the referenced project through the RFFA. We are looking forward to working with you over the next several years to develop and/or construct the referenced project. The amount of RFFA funding awarded is $4,456,0005,332,000. Prior to this funding being available for use, there are several steps in the process leading to a notice to proceed and the ability to spend the RFFA funds. Additionally, there may be conditions specific to your project to which your agency will be required to adhere. This letter will provide details on these areas. Please note that you will not be able to request reimbursement for any expenditures of staff, consultant time, or any other project-related expenses until an intergovernmental funding agreement (IGA) with ODOT is signed by both parties and you have received an official notice to proceed. Expenditures related to this project occurring prior to an official notice to proceed date will not be eligible for reimbursement. Next Steps Metro staff will contact you to set up a project kick-off meeting with your agency and ODOT liaison staff. We would like you, as the project applicant, to attend the meeting along with the local project lead delivery staff. Please begin internal agency conversations to arrange for those people who are anticipated to lead delivery of the project to be available to coordinate with us. We have copied staff we anticipate may be leading project delivery for your agency, but please confirm who should be involved in that role at this time. • At this meeting, several topics will be covered: • Federal aid delivery process and role of the local agency (delivery by a certified local agency or ODOT led delivery). Includes the roles and responsibilities of the local agency, ODOT, and Metro. • Local agency match and staff commitments. Discuss the budgeted availability of local agency staff to complete the project delivery process, consistent with the delivery schedule. Arrange for deposit or availability of local match funding needed. - Completion of project Prospectus, detailed scope, budget, and delivery schedule. - Pre-EA match submission to start project development process. • IGA for project development to begin the Planning or Preliminary Engineering phase. • Use of Consultants - Local agency will discuss with ODOT the needs for consultant services and steps needed to acquire services. • Project monitoring and milestone progress reporting to Metro and ODOT. Attached is a project check list that will be reviewed at the meeting, including the draft programming for your project. The programming is based on the cost estimate provided with your application and a schedule based on our assessment of a realistic project delivery schedule. We will discuss potential adjustments to the programming based on our conversations about project delivery schedule, local and ODOT staff capacity, and funding considerations. Metro staff will review the conditions of funding approval to ensure they are accounted for in the project scope, schedule and agreements. We look forward to working with you on the delivery of your project. With the COVID-19 precautions in place, we may propose on-line meeting options. Please expect to hear from us soon regarding potential meeting dates. Sincerely, Xxx Xxxxxxx Metro Planning Manager Cc: Xxxxx Xxxxx, City of Portland Xxxxxxx XxxxxXxxxxxxxx Xxxxxxxxx, City of Portland