Common use of Deposits and Fees Clause in Contracts

Deposits and Fees.  The entire deposit and 50% of the rental fees are required to reserve the facility and may be in the form of a check, cash or credit card.  A refundable deposit is required of all rentals. This deposit will be put into a Trust Fund account and must be paid by credit card. The deposit cannot be applied toward rental fees.  The remaining 50% of the rental fees are due at least 1 month prior to the rental date.  Late rental fee payments will be charged a 15% late fee.  RENTER may pay remaining fees in any portion at any time by contacting the Community Center.  Credit cards will be encrypted in to a secure, third party system under XXXXXX’S household name.  The deposit is refundable unless:  More cleaning procedures are needed which are beyond the scope of normal maintenance,  There are repairs or replacement due to structural, property or equipment damage, or  The event exceeds the terms of the contract, including time frame.  A facility inspection will be conducted prior to the start of the rental and immediately following the event by the CITY and RENTER to determine the condition of the facility, including the rooms, restrooms and kitchen. If all cleaning requirements were met, no damage occurred, and the rental did not exceed the terms of the contract, the CITY staff will refund the security deposit.  Please allow up to 2 weeks for processing of refunds.  Cancellation of confirmed rentals will be subject to the following conditions and fees:  Cancellation in excess of 4 months prior to the event date, 50% of deposit retained.  Cancellation 4 months – 2 months prior to the event date, 100% of deposit retained.  Cancellation 2 months – 1 month prior to the event date, 100% of deposit and 50% of rental fees retained.  Less than 1 month prior to the event date, 100% of deposit retained, plus 100% of rental fees.  If RENTER wishes to cancel the event, the cancellation must be submitted in writing including the signature of the RENTER, the event date, facility reserved, and the date of the cancellation request.  If RENTER wishes to change the date, a written request must be submitted at least 1 month to the event date, and a $47 transfer fee will be charged.  Fees will not be refunded for rental times not used. Refunds will not be issued for rentals not used due to undesirable weather.  Changes to the rental, including but not limited to changing time, room set‐up, and number of guests, must be submitted at least 1 month prior to scheduled event. Changes after 1 month may not be accommodated.  A “champagne toast” is a serving of alcohol and all rules apply.  A CITY Alcohol Permit must be purchased if alcohol is served.  If alcohol is sold or included and served as part on an admission price, an ABC license is required. ABC Application Forms can be found online at xxxxx://xxx.xxx.xx.xxx/forms/PDFList.html.  The CITY attendant is required to check the license prior to allowing alcohol to be served.  Alcohol may not be consumed outside of the building except in the Patio.  Serving of alcohol must cease 1 hour prior to the event’s designated end time.  RENTER understands that if alcohol is served to minors, the El Cerrito Police Department will be contacted, and RENTER may be held responsible for the illegal distribution of alcohol.

Deposits and Fees.  The entire deposit and 50% of the All rental fees are required to reserve the facility Clubhouse and may be in the form of a check, cash or credit card.  • A refundable deposit is required of for all rentals. This deposit will be put into a Trust Fund account and must be paid by credit card. The deposit cannot be applied toward rental fees.  The remaining 50% of the rental fees are due at least 1 month prior to the rental date.  Late rental fee payments will be charged a 15% late fee.  RENTER may pay remaining fees in any portion at any time by contacting the Community Center.  • Credit cards will be encrypted in to into a secure, third party system under XXXXXX’S household name.  • The deposit is refundable unless:  ▪ More cleaning procedures are needed which are beyond the scope of normal maintenance,  ▪ There are repairs or replacement due to structural, property or equipment damage, or  ▪ The event exceeds the terms of the contract, including time frame.  A facility inspection will be conducted prior ▪ Keys to the start of the rental Clubhouse and immediately following the event by the CITY and RENTER to determine the condition of the facility, including the rooms, restrooms and kitchennot returned within 2 business days after event. • If all cleaning requirements were met, no damage occurred, and the rental did not exceed the terms of the contract, the CITY staff will refund the security deposit.  • Please allow up to 2 weeks for processing of refunds.  • Cancellation of confirmed rentals will be subject to the following conditions and fees:  ▪ Cancellation in excess of 4 months prior to the event date, 50% of deposit retained.  ▪ Cancellation 4 months – 2 months prior to the event date, 100% of deposit retained.  ▪ Cancellation 2 months – 1 month prior to the event date, 100% of deposit and 50% of rental fees retained.  ▪ Less than 1 month prior to the event date, 100% of deposit retained, plus 100% of rental fees.  • If RENTER wishes to cancel the event, the cancellation must be submitted in writing including the signature of the RENTERperson appearing on the rental contract, the event date, facility reserved, and the date of the cancellation request.  • If RENTER wishes to change the date, a written request must be submitted at least 1 month prior to the event date, and a $47 transfer fee will be charged.  • Fees will not be refunded for rental times not used. Refunds will not be issued for rentals not used due to undesirable weather.  • Changes to the rental, including but not limited to changing time, room set‐up, time and changing number of guests, must be submitted at least done 1 month prior to scheduled event. Changes after 1 month may not be accommodated.  • A “champagne toast” is a serving of alcohol and all rules apply.  • A CITY Alcohol Permit must be purchased if alcohol is served.  • If alcohol is sold or included and served as part on an admission price, an ABC license is required. ABC Application Forms can be found online at xxxxx://xxx.xxx.xx.xxx/forms/PDFList.html.  The CITY attendant is required to check the license prior to allowing alcohol to be served.  • Alcohol may not be consumed outside of the building except in building, including the Patiopark.  Consumption of alcohol on the patio area is allowed. • Serving of alcohol must cease 1 hour prior to the event’s designated end time.  • RENTER understands that if alcohol is served to minors, the El Cerrito Police Department will be contacted, and RENTER may be held responsible for the illegal distribution of alcoholalcohol on or away from the premises.

Deposits and Fees.  The entire deposit and 50% of the rental fees are required to reserve the facility and may be in the form of a check, cash or credit cardfacility.  A refundable deposit is required of all rentals. This deposit will be put into a Trust Fund account and must be paid by credit card. The deposit cannot be applied toward rental fees.  The remaining 50% of the rental fees are due at least 1 month prior to the rental date.  Late rental fee payments will be charged a 15% late fee.  RENTER may pay remaining fees in any portion at any time by contacting the Community Center.  Credit cards will be encrypted in to into a secure, third third-party system under XXXXXX’S household name.  The deposit is refundable unless:  More cleaning procedures are needed which are beyond the scope of normal maintenance,  There are repairs or replacement replacements due to structural, property or equipment damage, or  The event exceeds the terms of the contract, including time frame.  A facility inspection will be conducted prior to the start of the rental and immediately following the event by the CITY and RENTER to determine the condition of the facility, including the rooms, restrooms restrooms, and kitchen. If all cleaning requirements were met, no damage occurred, and the rental did not exceed the terms of the contract, the CITY staff will refund the security deposit.  Please allow up to 2 weeks for the processing of refunds.  Cancellation of confirmed rentals will be subject to the following conditions and fees:  Cancellation in excess of 4 months prior to the event date, 50% of deposit retained.  Cancellation 4 months – 2 months prior to the event date, 100% of deposit retained.  Cancellation 2 months – 1 month prior to the event date, 100% of deposit and 50% of rental fees retained.  Less than 1 month prior to the event date, 100% of deposit retained, plus 100% of rental fees.  If RENTER wishes to cancel the event, the cancellation must be submitted in writing including the signature of the RENTER, the event date, facility reserved, and the date of the cancellation request.  If RENTER wishes to change the date, a written request must be submitted at least 1 month to from the event date, and a $47 transfer fee will be charged.  Fees will not be refunded for rental times not used. Refunds will not be issued for rentals not used due to undesirable weather.  Changes to the rental, including but not limited to changing time, room set‐upset-up, and number of guests, must be submitted at least 1 month prior to a scheduled event. Changes after 1 month may not be accommodated.  A “champagne toast” is a serving of alcohol alcohol, and all rules apply.  A CITY Alcohol Permit must be purchased if alcohol is served.  If alcohol is sold or included and served as part on an admission price, an ABC license is required. ABC Application Forms can be found online at xxxxx://xxx.xxx.xx.xxx/forms/PDFList.html.  The CITY attendant is required to check the license prior to allowing alcohol to be served.  Alcohol may not be consumed outside of the building except in the outdoor Patio.  Serving of alcohol must cease 1 hour prior to the event’s designated end time.  RENTER understands that if alcohol is served to minors, the El Cerrito Police Department will be contacted, and RENTER may be held responsible for the illegal distribution of alcohol.  A permit for a temporary food facility may be required from the County Health Services Department of Environmental Health Division when an event is open to the public and any food or beverage is sold or given away (Health and Safety Code sections 113930, 114381).  Contra Costa County Health Services, Environmental Health Division Temporary Food Event permit application can be found online at xxxxx://xxxxxxxx.xxx/eh/food/pdf/temp_food_event_permit_app.pdf. Contact Contra Costa County Health Services at (000) 000-0000 for questions or more information.