Common use of Disbursements; Authorized Costs Clause in Contracts

Disbursements; Authorized Costs. a. This is a cost reimbursement grant and disbursements will be made only in accordance with the schedule and requirements contained in this Section 5. The Grant funds may be used solely for authorized costs, as described in this Section 5. Any Grant funds disbursed to Recipient under this Agreement that are used in violation or contravention of any of the provisions of this Agreement must be returned to DEQ. Recipient will return all funds found by DEQ to have been used in violation of this Agreement no later than fifteen (15) business days after DEQ’s written demand. b. Recipient may request disbursement of Grant funds through submission of invoices at least quarterly but not more frequently than monthly. The invoices must describe all work performed on the Project with particularity, including by whom it was performed, must itemize and explain all Project costs for which reimbursement is claimed and must itemize and explain all match expenditures on the Project since the last invoice. Each invoice must be accompanied by (a) a Nonpoint Source Grant Agreement Expenditures/Match Report in the form of Exhibit B and (b) supporting documentation of the costs for which reimbursement is claimed and for match expenditures reported. Such supporting documentation includes personal service cost detail, services and supplies cost detail, copies of paid contract and equipment invoices and, if travel costs are authorized (as indicated below), receipts for lodging, airfare, car rental and conference registration. Supporting documentation for volunteer activities or donated materials, including the basis for valuation, must also be provided. c. Invoices for reimbursement of expenses occurring in a State fiscal year (July 1 - June 30) must be received no later than the following July 15th. d. Subject to the holdback described in Exhibit A, payments will be based on reimbursement of actual costs authorized by this Agreement. Authorized costs are reasonable and necessary costs incurred by Recipient on or after the Effective Date and on or prior to the Project Completion Deadline in implementation of the Project that are within the line items of the Budget and allowable under applicable law, including applicable federal law (including the cost principles of 2 CFR 200 Subpart E), and that are not otherwise excluded under this Agreement. Administrative costs in the form of salaries, overhead, or indirect costs shall not exceed ten (10) percent of the Grant in any fiscal year. Indirect costs are authorized at Recipient’s current indirect cost rate approved by its federal cognizant agency or, if Recipient does not have a federally-approved indirect cost rate, at a maximum 10% de minimis indirect rate as a percent of modified total direct costs (MTDC) as stated in 2 CFR Part 200. e. Invoices Invoices must be emailed to Department of Environmental Quality, Contract Payment Office at XXXXXX@xxx.xxxxx.xx.xx Invoices are subject to the review and approval of the DEQ Grant Administrator. In addition, each payment is subject to satisfaction of each of the following conditions precedent: i. Recipient is not in default under this Agreement. ii. All representations, warranties and certifications provided by Recipient to DEQ under or in connection with this Agreement are true and correct on the date of payment, as if made on such date. iii. DEQ has received sufficient funding, appropriations, limitations, allotments or other expenditure authority to allow DEQ, in the reasonable exercise of its administrative discretion, to make the payment. f. Travel Expenses – ONLY ONE OF THE TWO OPTIONS MAY BE CHOSEN (OPTION 1) Travel expenses of the Recipient will not be reimbursed by DEQ.

Disbursements; Authorized Costs. a. This is a cost reimbursement grant and disbursements will be made only in accordance with the schedule and requirements contained in this Section 5. The Grant funds may be used solely for authorized costs, as described in this Section 5. Any Grant funds disbursed to Recipient under this Agreement that are used in violation or contravention of any of the provisions of this Agreement must be returned to DEQ. Recipient will return all funds found by DEQ to have been used in violation of this Agreement no later than fifteen (15) business days after DEQ’s written demand.demand.‌ b. Recipient may request disbursement of Grant funds through submission of invoices at least quarterly but not more frequently than monthly. The invoices must describe all work performed on the Project with particularity, including by whom it was performed, must itemize and explain all Project costs for which reimbursement is claimed and must itemize and explain all match expenditures on the Project since the last invoice. Each invoice must be accompanied by (a) a Nonpoint Source NPS Grant Agreement Expenditures/Match Report in the form of (Exhibit B B) and (b) supporting documentation of the costs for which reimbursement is claimed and for match expenditures reported. Such supporting documentation includes personal service cost detail, services and supplies cost detail, copies of paid contract and equipment invoices and, if travel costs are authorized (as indicated below), receipts for lodging, airfare, car rental and conference registration. Supporting documentation for volunteer activities or donated materials, including the basis for valuation, must also be provided. c. Invoices for reimbursement of expenses occurring in a State fiscal year (July 1 - June 30) must be received no later than the following July 15th. d. Subject to the holdback described in Exhibit A, payments will be based on reimbursement of actual costs authorized by this Agreement. Authorized costs are reasonable and necessary costs incurred by Recipient on or after the Effective Date and on or prior to the Project Completion Deadline in implementation of the Project that are within the line items of the Budget and allowable under applicable law, including applicable federal law (including the cost principles of 2 CFR 200 Subpart E), and that are not otherwise excluded under this Agreement. Administrative costs in the form of salaries, overhead, or indirect costs shall not exceed ten (10) percent of the Grant in any fiscal year. Indirect costs are authorized at Recipient’s current indirect cost rate approved by its federal cognizant agency or, if Recipient does not have a federally-federally- approved indirect cost rate, at Recipient will use a maximum 10% de minimis indirect rate as a percent of modified total direct costs (MTDC) as stated in 2 CFR Part 200. e. Invoices Invoices must be emailed to Department of Environmental Quality, Contract Payment Office at XXXXXX@xxx.xxxxx.xx.xx Invoices are subject to the review and approval of the DEQ Grant Administrator. In addition, each payment is subject to satisfaction of each of the following conditions precedent: i. Recipient is not in default under this Agreement.Agreement.‌ ii. All representations, warranties and certifications provided by Recipient to DEQ under or in connection with this Agreement are true and correct on the date of payment, as if made on such date. iii. DEQ has received sufficient funding, appropriations, limitations, allotments or other expenditure authority to allow DEQ, in the reasonable exercise of its administrative discretion, to make the payment. f. Travel Expenses – ONLY ONE OF THE TWO OPTIONS MAY BE CHOSEN - (OPTION 1) Travel expenses of the Recipient will not be reimbursed by DEQ.

Disbursements; Authorized Costs. a. This is a cost reimbursement grant and disbursements will be made only in accordance with the schedule and requirements contained in this Section 57. The Grant funds may be used solely for authorized costs, as described in this Section 57. Any Grant funds disbursed to Recipient under this Agreement that are used in violation or contravention of any of the provisions of this Agreement must be returned to DEQ. Recipient will return all funds found by DEQ to have been used in violation of this Agreement no later than fifteen (15) business days after DEQ’s written demand. b. Recipient may request disbursement of Grant funds through submission of invoices at least quarterly but not more frequently than monthly. The invoices must describe all work performed on the Project with particularity, including by whom it was performed, must itemize and explain all Project costs for which reimbursement is claimed and must itemize and explain all match expenditures on the Project since the last invoice. Each invoice must be accompanied by (a) a Nonpoint Source NPS Grant Agreement Expenditures/Match Report in the form of (Exhibit B B) and (b) supporting documentation of the costs for which reimbursement is claimed and for match expenditures reported. Such supporting documentation includes personal service cost detail, services and supplies cost detail, copies of paid contract and equipment invoices and, if travel costs are authorized (as indicated below), receipts for lodging, airfare, car rental and conference registration. Supporting documentation for volunteer activities or donated materials, including the basis for valuation, must also be provided. c. Invoices for reimbursement of expenses occurring in a State fiscal year (July 1 - June 30) must be received no later than the following July 15th. d. Subject to the holdback described in Exhibit A, payments will be based on reimbursement of actual costs authorized by this Agreement. Authorized costs are reasonable and necessary costs incurred by Recipient on or after the Effective Date and on or prior to the Project Completion Deadline in implementation of the Project that are within the line items of the Budget and allowable under applicable law, including applicable federal law (including the cost principles of 2 CFR 200 Subpart E), and that are not otherwise excluded under this Agreement. Administrative costs in the form of salaries, overhead, or indirect costs shall not exceed ten (10) percent of the Grant in any fiscal year. Indirect costs are authorized at Recipient’s current indirect cost rate approved by its federal cognizant agency or, if Recipient does not have a federally-federally- approved indirect cost rate, at Recipient will use a maximum 10% de minimis indirect rate as a percent of modified total direct costs (MTDC) as stated in 2 CFR Part 200. e. Invoices Invoices must be emailed to Department of Environmental Quality, Contract Payment Office at XXXXXX@xxx.xxxxx.xx.xx Invoices are subject to the review and approval of the DEQ Grant Administrator. In addition, each payment is subject to satisfaction of each of the following conditions precedent: i. Recipient is not in default under this Agreement. ii. All representations, warranties and certifications provided by Recipient to DEQ under or in connection with this Agreement are true and correct on the date of payment, as if made on such date. iii. DEQ has received sufficient funding, appropriations, limitations, allotments or other expenditure authority to allow DEQ, in the reasonable exercise of its administrative discretion, to make the payment. f. Travel Expenses – ONLY ONE OF THE TWO OPTIONS MAY BE CHOSEN (OPTION 1) Travel expenses of the Recipient will not be reimbursed by DEQ.

Disbursements; Authorized Costs. a. This is a cost reimbursement grant and disbursements will be made only in accordance with the schedule and requirements contained in this Section 57. The Grant funds may be used solely for authorized costs, as described in this Section 57. Any Grant funds disbursed to Recipient under this Agreement that are used in violation or contravention of any of the provisions of this Agreement must be returned to DEQ. Recipient will return all funds found by DEQ to have been used in violation of this Agreement no later than fifteen (15) business days after DEQ’s written demand.demand.‌ b. Recipient may request disbursement of Grant funds through submission of invoices at least quarterly but not more frequently than monthly. The invoices must describe all work performed on the Project with particularity, including by whom it was performed, must itemize and explain all Project costs for which reimbursement is claimed and must itemize and explain all match expenditures on the Project since the last invoice. Each invoice must be accompanied by (a) a Nonpoint Source Grant Agreement Expenditures/Match Report in the form of Exhibit B and (b) supporting documentation of the costs for which reimbursement is claimed and for match expenditures reportedclaimed. Such supporting documentation includes personal service cost detail, services and supplies cost detail, copies of paid contract and equipment invoices and, if travel costs are authorized (as indicated below), receipts for lodging, airfare, car rental and conference registration. Supporting documentation for volunteer activities or donated materials, including the basis for valuation, must also be provided. c. Invoices for reimbursement of expenses occurring in a State fiscal year (July 1 - June 30) must be received no later than the following July 15th. d. Subject to the holdback described in Exhibit A, payments will be based on reimbursement of actual costs authorized by this Agreement. Authorized costs are reasonable and necessary costs incurred by Recipient on or after the Effective Date and on or prior to the Project Completion Deadline in implementation of the Project that are within the line items of the Budget and allowable under applicable law, including applicable federal law (including the cost principles of 2 CFR 200 Subpart E), and that are not otherwise excluded under this Agreement. Administrative costs in the form of salaries, overhead, or indirect costs shall not exceed ten (10) percent of the Grant in any fiscal year. Indirect costs are authorized at Recipient’s current indirect cost rate approved by its federal cognizant agency or, if Recipient does not have a federally-federally- approved indirect cost rate, at Recipient will use a maximum 1015% de minimis indirect rate as a percent of modified total direct costs (MTDC) as stated in 2 CFR Part 200. e. Invoices Invoices must be emailed to Department of Environmental Quality, Contract Payment Office at XXXXXX@xxx.xxxxx.xx.xx Invoices are subject to the review and approval of the DEQ Grant Administrator. In addition, each payment is subject to satisfaction of each of the following conditions precedent: i. Recipient is not in default under this Agreement. ii. All representations, warranties and certifications provided by Recipient to DEQ under or in connection with this Agreement are true and correct on the date of payment, as if made on such date. iii. DEQ has received sufficient funding, appropriations, limitations, allotments or other expenditure authority to allow DEQ, in the reasonable exercise of its administrative discretion, to make the payment. f. Travel Expenses – ONLY ONE OF THE TWO OPTIONS MAY BE CHOSEN (OPTION 1) Travel expenses of the Recipient will not be reimbursed by DEQ.EXAMPLE