Common use of Disciplinary Record Removal and Limited Access File Clause in Contracts

Disciplinary Record Removal and Limited Access File. Records of verbal and written reprimands issued on or before September 29, 2016 will not be utilized by the Employer beyond a twelve (12) month period if no further disciplinary action occurs during the twelve (12) month period. Records of suspensions and demotions issued on or before September 29, 2016 will not be utilized by the Employer beyond a twenty-four (24) month period if no further disciplinary action occurs during the twenty-four (24) month period. Records of written reprimands issued after September 29, 2016 will not be utilized by the Employer beyond a twenty-four (24) month period if no further disciplinary action occurs during the twenty-four (24) month period. Records of other disciplinary action issued after September 29, 2016 will not be utilized by the Employer beyond a thirty-six (36) month period if no further disciplinary action occurs during the thirty-six (36) month period. The retention period shall be extended by a period equal to employee leaves of fourteen (14) consecutive days or longer, except for approved periods of vacation leave. Employees who are terminated and subsequently returned to work without any discipline through arbitration, shall have the termination entry on their Employee History on Computer (EHOC) stricken. These records of disciplinary actions and all documents related thereto shall be removed from the employee’s personnel file and maintained in a limited access file utilized only for administrative purposes such as response and defense to actions filed in any court or administrative agency by the employee or by a third party, but in any case shall not be utilized in relation to any decision regarding disciplines.

Disciplinary Record Removal and Limited Access File. Records of verbal and written reprimands issued on or before September 29, 2016 will not be utilized by the Employer beyond a twelve (12) month period if no further disciplinary action occurs during the twelve (12) month period. Records of suspensions and demotions issued on or before September 29, 2016 will not be utilized by the Employer beyond a twenty-four (24) month period if no further disciplinary action occurs during the twenty-four (24) month period. Records of written reprimands issued after September 29, 2016 will not be utilized by the Employer beyond a twenty-twenty- four (24) month period if no further disciplinary action occurs during the twenty-four (24) month period. Records of other disciplinary action issued after September 29, 2016 will not be utilized by the Employer beyond a thirty-six (36) month period if no further disciplinary action occurs during the thirty-six (36) month period. The retention period shall be extended by a period equal to employee leaves of fourteen (14) consecutive days or longer, except for approved periods of vacation leave. Employees who are terminated and subsequently returned to work without any discipline through arbitration, shall have the termination entry on their Employee History on Computer (EHOC) stricken. These records of disciplinary actions and all documents related thereto shall be removed from the employee’s personnel file and maintained in a limited access file utilized only for administrative purposes such as response and defense to actions filed in any court or administrative agency by the employee or by a third party, but in any case shall not be utilized in relation to any decision regarding disciplines.

Disciplinary Record Removal and Limited Access File. Records of verbal and written reprimands issued on or before September 29, 2016 will not be utilized by the Employer beyond a twelve (12) month period if no further disciplinary action occurs during the twelve (12) month period. Records of suspensions and demotions issued on or before September 29, 2016 will not be utilized by the Employer beyond a twenty-four (24) month period if no further disciplinary action occurs during the twenty-four (24) month period. Records of written reprimands issued after September 29, 2016 will not be utilized by the Employer beyond a twenty-four (24) month period if no further disciplinary action occurs during the twenty-four (24) month period. Records of other disciplinary action issued after September 29, 2016 will not be utilized by the Employer beyond a thirty-six (36) month period if no further disciplinary action occurs during the thirty-six (36) month period. The retention period shall be extended by a period equal to employee leaves of fourteen (14) consecutive days or longer, except for approved periods of vacation leave. Employees who are terminated and subsequently returned to work without any discipline through arbitration, shall have the termination entry on their Employee History on Computer (EHOC) stricken. These records of disciplinary actions and all documents related thereto shall be removed from the employee’s personnel file and maintained in a limited access file utilized only for administrative purposes such as response and defense to actions filed in any court or administrative agency by the employee or by a third party, but in any case shall not be utilized in relation to any decision regarding disciplines.