Common use of Documentation and Review Clause in Contracts

Documentation and Review. Citizens’ expectation is that all activity which occurs within a particular matter shall be documented within Citizens’ litigation management billing system (Acuity). Activity within a matter includes, but is not limited to, any and all communications and documents (formal pleadings or otherwise) that relate to the particular matter. If activity occurring on an invoice submitted by the Firm is not documented in Acuity, the time allocated to the task will be removed and the Firm will be required to provide the document(s) upon appeal of the reduction(s). Citizens’ document naming convention should be utilized when documents are uploaded into Citizens’ litigation management billing system (Acuity). The document should be named in the following manner and order: (1) the date the document was finalized, (2) the unabbreviated name of the document Reports: (1) the date the report was completed, (2) the unabbreviated name for the type of report prepared Correspondence: (1) the date the correspondence was sent, (2) the type of correspondence – email, facsimile, memorandum, or letter, (3) who the correspondence was addressed to/from Other Document: (1) the date the document was completed, (2) the type of document