Common use of DOR'S CONTRACT MONITORING Clause in Contracts

DOR'S CONTRACT MONITORING. The DOR Contract Administrator will monitor and document the contractor’s performance to ensure compliance with all Agreement provisions. The DOR Contractor Administrator will: A. Maintain documentation on all Agreement activities, including the performance of the Agreement services, invoice reviews and approvals, monitoring activities, and other Agreement administration activities. B. Monitor the Agreement to ensure services were performed according to the quality, quantity, objectives, timeframes and manner specified in the Agreement, and that the Contractor prepares and maintains adequate documentation to support the services provided, expenditures reimbursements, and/or any applicable match requirements. C. Review and approve invoices for payment to substantiate expenditures for the work performed, including verification that costs invoiced for the provision of services to DOR applicants/consumers during the Agreement period are based on reasonable costs, and that the invoices are current, correct, and timely. D. Ensure that all Service Invoices (DR801B) and Certified Expenditure Summaries, if applicable, are received no later than November 1st, to allow for payment and draw down prior to the close out of Federal/State funds. E. Verify that the contractor has fulfilled all requirements of the Agreement before approving the final invoice. F. Ensure there are sufficient funds to pay for all services rendered as required by the Agreement. G. Ensure, by the end of the second quarter, that the projected certified expenditure match will be sufficient to support the budgets as outlined in this Agreement. If not, contact the appropriate Collaborative Services Program Specialist. (Cooperative Program Agreements only) H. Identify low usage levels and consider partial disencumbrance of Agreement funds. I. Periodically review personnel activity reports for staff funded by the Agreement to ensure that the Contractor is preparing and maintaining personnel activity reports in compliance with the applicable OMB cost principle. J. Verify that all Agreement staff are providing services in accordance to their duties specified in the Agreement, including ensuring that: • Personnel duty statements or a copy of the Agreement Budget Narrative/Agreement Duty Statement has been provided to each staff person to communicate the specific duties to be performed under the Agreement. • Verify that job duties, as provided by the Agreement staff, match Agreement duty statements and service descriptions. • Ensure that the contractor has submitted to DOR appropriate documentation that supports the services provided to DOR applicants/consumers, including monthly (or otherwise specified) progress reports, consumer listings, utilization/service reports, and/or other agreed-upon documentation. • Verify that Contract staff provide services only to authorized DOR consumers.

Appears in 5 contracts

Samples: Standard Agreement, Subvention Agreement, Subvention Agreement

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DOR'S CONTRACT MONITORING. The DOR Contract Administrator will monitor and document the contractorProgram’s performance to ensure compliance with all Agreement provisions. The DOR Contractor Administrator will: A. Maintain documentation on all Agreement activities, including the performance of the Agreement services, invoice reviews and approvals, monitoring activities, and other Agreement administration activities. B. Monitor the Agreement to ensure services were performed according to the quality, quantity, objectives, timeframes timeframes, and manner specified in the Agreement, and that the Contractor Program prepares and maintains submits adequate documentation by the Program to support the services provided, expenditures reimbursements, and/or any applicable match requirements. Appropriate documentation may include, but is not limited to the Program’s goal outcomes, consumer progress reports, a monthly client list of consumers provided services, and a corresponding monthly Service Invoice(s) (DR801B) and Certified Expenditure Summaries as appropriate. C. Review and approve invoices for payment to substantiate expenditures for the work performed, including verification that costs invoiced for the provision of services to DOR applicants/consumers during the Agreement period period, including costs paid by the Program are based on reasonable costs, and that the invoices are current, correct, and timely. D. Ensure that all Service Invoices (DR801B) and Certified Expenditure Summaries, if applicable, are received no later than November 1st, to allow for payment and draw down prior to the close out of Federal/State funds. E. Verify that the contractor Program has fulfilled all requirements of the Agreement before approving the final invoice. F. Ensure there are sufficient funds to pay for all services rendered as required by the Agreement. G. Ensure, by the end of the second quarter, that the projected certified expenditure match will be sufficient to support the budgets as outlined in this Agreement. If not, contact the appropriate Collaborative Services Program Specialist. (Cooperative Program Agreements only) H. Identify low usage levels and consider partial disencumbrance of Agreement funds. I. Periodically review personnel activity reports for staff funded by the Agreement to ensure that the Contractor Program is preparing and maintaining personnel activity reports in compliance with the applicable OMB cost principleprinciples in 2.C.F.R. part 200. J. Verify that all Agreement staff are providing services in accordance to with their duties and qualifications specified in the Agreement, including ensuring that: • Personnel duty statements or a copy of the Agreement Budget Narrative/Agreement Duty Statement statement has been provided to each staff person to communicate the specific duties to be performed under the Agreement. • Verify that job duties, as provided by the Agreement staff, match Agreement duty statements and service descriptions. • Ensure that the contractor Program has submitted to DOR appropriate documentation that supports the services provided to DOR applicants/consumers, including monthly (or otherwise specified) progress reports, consumer listings, utilization/service reports, and/or other agreed-upon documentation. • Verify that Contract staff provide services only to authorized DOR consumers.

Appears in 3 contracts

Samples: Standard Agreement Subvention, Standard Agreement Subvention, Third Party Cooperative Agreement

DOR'S CONTRACT MONITORING. The DOR Contract Administrator will monitor and document the contractorProgram’s performance to ensure compliance with all Agreement provisions. The DOR Contractor Administrator will: A. Maintain documentation on all Agreement activities, including the performance of the Agreement services, invoice reviews and approvals, monitoring activities, and other Agreement administration activities. B. Monitor the Agreement to ensure services were performed according to the quality, quantity, objectives, timeframes timeframes, and manner specified in the Agreement, and that the Contractor Program prepares and maintains submits adequate documentation by the Program to support the services provided, and expenditures reimbursements. Appropriate documentation may include, but is not limited to the Program’s goal outcomes, applicants and/or any applicable match requirementsrecipients of DOR services progress reports, a monthly client list of applicants and/or recipients of DOR services s provided services, and a corresponding monthly Service Invoice(s) (DR801B). C. Review and approve invoices for payment to substantiate expenditures for the work performed, including verification that costs invoiced for the provision of services to DOR applicants/consumers applicants and/or recipients of DOR services s during the Agreement period are based on reasonable costs, and that the invoices are current, correct, and timely. D. Ensure that all Service Invoices (DR801B) and Certified Expenditure Summaries, if applicable, are received no later than November 1st, to allow for payment and draw down prior to the close out of Federal/State funds. E. Verify that the contractor Program has fulfilled all requirements of the Agreement before approving the final invoice. F. Ensure there are sufficient funds to pay for all services rendered as required by the Agreement. G. Ensure, by the end of the second quarter, that the projected certified expenditure match will be sufficient to support the budgets as outlined in this Agreement. If not, contact the appropriate Collaborative Services Program Specialist. (Cooperative Program Agreements only) H. Identify low usage levels and consider partial disencumbrance of Agreement funds. I. H. Periodically review personnel activity reports for staff funded by the Agreement to ensure that the Contractor Program is preparing and maintaining personnel activity reports in compliance with the applicable OMB cost principleprinciples. J. I. Verify that all Agreement staff are providing services in accordance to with their duties specified in the Agreement, including ensuring that: • Personnel duty statements or a copy of the Agreement Budget Narrative/Agreement Duty Statement has been provided to each staff person to communicate the specific duties to be performed under the Agreement. • Verify that job duties, as provided by the Agreement staff, match Agreement duty statements and service descriptions. • Ensure that the contractor Program has submitted to DOR appropriate documentation that supports the services provided to DOR applicants/consumersapplicants and/or recipients of DOR services s, including monthly (or otherwise specified) progress reports, consumer applicants and/or recipients of DOR services listings, utilization/service reports, and/or other agreed-upon documentation. • Verify that Contract staff provide services only to authorized DOR consumersapplicants and/or recipients of DOR services.

Appears in 2 contracts

Samples: Case Service Agreement, Case Service Agreement

DOR'S CONTRACT MONITORING. The DOR Contract Administrator will monitor and document the contractorProgram’s performance to ensure compliance with all Agreement provisions. The DOR Contractor Administrator will: A. Maintain documentation on all Agreement activities, including the performance of the Agreement services, invoice reviews and approvals, monitoring activities, and other Agreement administration activities. B. Monitor the Agreement to ensure services were performed according to the quality, quantity, objectives, timeframes timeframes, and manner specified in the Agreement, and that the Contractor Program prepares and maintains submits adequate documentation by the Program to support the services provided, expenditures reimbursements, and/or any applicable match requirements. Appropriate documentation may include, but is not limited to the Program’s goal outcomes, consumer progress reports, a monthly client list of consumers provided services, and a corresponding monthly Service Invoice(s) (DR801B) and Certified Expenditure Summaries as appropriate. C. Review and approve invoices for payment to substantiate expenditures for the work performed, including verification that costs invoiced for the provision of services to DOR applicants/consumers during the Agreement period period, including costs paid by the Program are based on reasonable costs, and that the invoices are current, correct, and timely. D. Ensure that all Service Invoices (DR801B) and Certified Expenditure Summaries, if applicable, are received no later than November 1st, to allow for payment and draw down prior to the close out of Federal/State funds. E. Verify that the contractor Program has fulfilled all requirements of the Agreement before approving the final invoice. F. Ensure there are sufficient funds to pay for all services rendered as required by the Agreement. G. Ensure, by the end of the second quarter, that the projected certified expenditure match will be sufficient to support the budgets as outlined in this Agreement. If not, contact the appropriate Collaborative Services Program Specialist. (Cooperative Program Agreements only) H. Identify low usage levels and consider partial disencumbrance of Agreement funds. I. Periodically review personnel activity reports for staff funded by the Agreement to ensure that the Contractor Program is preparing and maintaining personnel activity reports in compliance with the applicable OMB cost principleprinciples in 2.C.F.R. part 200. J. Verify that all Agreement staff are providing services in accordance to with their duties and qualifications specified in the Agreement, including ensuring that: Personnel duty statements or a copy of the Agreement Budget Narrative/Agreement Duty Statement statement has been provided to each staff person to communicate the specific duties to be performed under the Agreement. Verify that job duties, as provided by the Agreement staff, match Agreement duty statements and service descriptions. Ensure that the contractor Program has submitted to DOR appropriate documentation that supports the services provided to DOR applicants/consumers, including monthly (or otherwise specified) progress reports, consumer listings, utilization/service reports, and/or other agreed-upon documentation. Verify that Contract staff provide services only to authorized DOR consumers.

Appears in 1 contract

Samples: Standard Agreement

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DOR'S CONTRACT MONITORING. The DOR Contract Administrator will monitor and document the contractor’s performance to ensure compliance with all Agreement provisions. The DOR Contractor Administrator will: A. Maintain documentation on all Agreement activities, including the performance of the Agreement services, invoice reviews and approvals, monitoring activities, and other Agreement administration activities. B. Monitor the Agreement to ensure services were performed according to the quality, quantity, objectives, timeframes and manner specified in the Agreement, and that the Contractor prepares and maintains adequate documentation to support the services provided, expenditures reimbursements, and/or any applicable match requirements. C. Review and approve invoices for payment to substantiate expenditures for the work performed, including verification that costs invoiced for the provision of services to DOR applicants/consumers during the Agreement period are based on reasonable costs, and that the invoices are current, correct, and timely. D. Ensure that all Service Invoices (DR801B) and Certified Expenditure Summaries, if applicable, are received no later than November 1st, to allow for payment and draw down prior to the close out of Federal/State funds. E. Verify that the contractor has fulfilled all requirements of the Agreement before approving the final invoice. F. Ensure there are sufficient funds to pay for all services rendered as required by the Agreement. G. Ensure, by the end of the second quarter, that the projected certified expenditure match will be sufficient to support the budgets as outlined in this Agreement. If not, contact the appropriate Collaborative Services Program Specialist. (Cooperative Program Agreements only) H. Identify low usage levels and consider partial disencumbrance of Agreement funds. I. Periodically review personnel activity reports for staff funded by the Agreement to ensure that the Contractor is preparing and maintaining personnel activity reports in compliance with the applicable OMB cost principle. J. Verify that all Agreement staff are providing services in accordance to their duties specified in the Agreement, including ensuring that: • Personnel duty statements or a copy of the Agreement Budget Narrative/Agreement Duty Statement has been provided to each staff person to communicate the specific duties to be performed under the Agreement. • Verify that job duties, as provided by the Agreement staff, match Agreement duty statements and service descriptions. • Ensure that the contractor has submitted to DOR appropriate documentation that supports the services provided to DOR applicants/consumers, including monthly (or otherwise specified) progress reports, consumer listings, utilization/service reports, and/or other agreed-upon documentation. • Verify that Contract staff provide services only to authorized DOR consumers.:

Appears in 1 contract

Samples: Subvention Agreement

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