Common use of Duration of Records Clause in Contracts

Duration of Records. All actions of record, including verbal reprimands, written reprimands, demotions, suspensions, or dismissal will be maintained in each employee’s personnel file for a specified period of time. The following retention schedule shall apply: A. Xxxxxx and written reprimands will be removed, upon the employee’s request, one (1) year from the date of issuance and will no longer be used for the purpose of progressive discipline provided that no further discipline for the same or similar nature is imposed within one (1) year of the reprimand. However, such records will be maintained by the Department and may be utilized for the purpose of establishing that the employee had knowledge of a standard of conduct, if the employee raises the defense of lack of knowledge. B. For any suspension or demotion, the action of record shall be removed, upon the employee’s request, three (3) years after such was given provided that no further discipline resulting in a suspension or demotion for the same or similar nature has occurred. However, such records will be maintained by the Department and may be utilized for the purpose of establishing that an employee had knowledge of a standard of conduct, if the employee raises the defense of lack of knowledge. In any case, when a suspension, reduction in pay or position, or dismissal is disaffirmed through the Grievance Procedure, or by a court of competent jurisdiction, the personnel record shall indicate such disaffirmance. C. Copies of commendations, letters of appreciation and like matters concerning an individual member shall also be maintained in an employee’s personnel file.

Duration of Records. All actions of record, including verbal reprimands, written reprimands, demotions, suspensions, or dismissal will be maintained in each employee’s personnel file for a specified period of time. The following retention schedule shall apply: A. Xxxxxx Verbal and written reprimands will be removed, upon the employee’s request, one (1) year from the date of issuance and will no longer be used for the purpose of progressive discipline provided that no further discipline for the same or similar nature is imposed within one (1) year of the reprimand. However, such records will be maintained by the Department and may be utilized for the purpose of establishing that the employee had knowledge of a standard of conduct, if the employee raises the defense of lack of knowledge. B. For any suspension or demotion, the action of record shall be removed, upon the employee’s request, three (3) years after such was given provided that no further discipline resulting in a suspension or demotion for the same or similar nature has occurred. However, such records will be maintained by the Department and may be utilized for the purpose of establishing that an employee had knowledge of a standard of conduct, if the employee raises the defense of lack of knowledge. In any case, when a suspension, reduction in pay or position, or dismissal is disaffirmed through the Grievance Procedure, or by a court of competent jurisdiction, the personnel record shall indicate such disaffirmance. C. Copies of commendations, letters of appreciation and like matters concerning an individual member shall also be maintained in an employee’s personnel file.

Duration of Records. All actions of record, including verbal reprimands, written reprimands, demotions, suspensions, or dismissal will be maintained in each employee’s personnel file for a specified period of time. The following retention schedule shall apply: A. X. Xxxxxx and written reprimands will be removed, upon the employee’s request, one (1) year from the date of issuance and will no longer be used for the purpose of progressive discipline provided that no further discipline for the same or similar nature is imposed within one (1) year of the reprimand. However, such records will be maintained by the Department and may be utilized for the purpose of establishing that the employee had knowledge of a standard of conduct, if the employee raises the defense of lack of knowledge. B. For any suspension or demotion, the action of record shall be removed, upon the employee’s request, three (3) years after such was given provided that no further discipline resulting in a suspension or demotion for the same or similar nature has occurred. However, such records will be maintained by the Department and may be utilized for the purpose of establishing that an employee had knowledge of a standard of conduct, if the employee raises the defense of lack of knowledge. In any case, when a suspension, reduction in pay or position, or dismissal is disaffirmed through the Grievance Procedure, or by a court of competent jurisdiction, the personnel record shall indicate such disaffirmance. C. Copies of commendations, letters of appreciation and like matters concerning an individual member shall also be maintained in an employee’s personnel file.

Duration of Records. All actions of record, including verbal counseling forms, minor reprimands, written reprimands, demotions, suspensions, or dismissal dismissal, will be maintained in each employee’s 's personnel file for a specified period of time. The following retention schedule shall apply: A. Xxxxxx 1. Oral and written reprimands will be removed, upon the employee’s 's request, one (1) year from the date of issuance and will no longer be used for the purpose of progressive discipline provided that no further discipline for the same or similar nature offense is imposed within one (1) year of the reprimand. However, However such records will be maintained by the Department and may be utilized for the purpose of establishing that the employee had knowledge of a the standard of conduct, conduct only if the employee raises the defense of lack of knowledge. B. 2. For any suspension or demotion, the action of record shall be removed, removed upon the an employee’s 's request, three (3) years after such was given provided that no further discipline resulting in a suspension or demotion for the same or similar nature offense has occurred. However, However such records will be maintained by the Department and may be utilized for the purpose of establishing that an employee had knowledge of a standard of conduct, conduct only if the employee raises the defense of lack of knowledge. In any case, case when a suspension, reduction in pay or position, or dismissal is disaffirmed through the Grievance Procedure, or by a court of competent jurisdiction, the personnel record shall clearly indicate such disaffirmance. C. 3. Copies of commendations, letters of appreciation and like matters concerning an individual member employee shall also be maintained in an the employee’s 's personnel file. Commendations, letters of appreciation, and like matters shall not have force and effect for discipline matters according to the retention schedules provided for in this section.