Duration of Records. All action of records (documented oral reprimands, written reprimands, suspensions, reductions in rank, or termination), will be maintained in each bargaining unit member’s personnel file throughout his or her period of employment, except as follows: A. In any case which an action of record is disaffirmed by the State Employment Relations Board, arbitration, by a court of competent jurisdiction, or resolved through the grievance procedure, then such action of record shall be removed from the member’s personnel file. B. Unsubstantiated or unproven allegations or complaints of misconduct made against a member shall not be considered in future actions or considerations, and shall be removed from the member’s personnel file. C. Documented oral reprimands shall not be used for any purpose if six (6) months have passed since the date of the incident for which such reprimand was issued, provided the member has no further related disciplinary action. D. Written reprimands shall not be used for any purpose if one (1) year has passed since the date of the incident for which such reprimand was given without further related disciplinary action. E. Suspensions shall not be used for any purpose if three (3) years has passed since the date of the incident provided that the member has had no additional, similar disciplinary action during the period. F. Upon written request from the concerned member, the District shall remove any such reprimand or record of suspension from the employee personnel files after the respective validity period.
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Samples: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement