Common use of Examination of Records Not Available in the Washington Metropolitan Area Clause in Contracts

Examination of Records Not Available in the Washington Metropolitan Area. If the necessary books, records and original source documents are not in the Washington Metropolitan Area or cannot be provided for examination at the Contractor’s local office in the Washington Metropolitan Area, and if agreed to in advance by the Authority’s Vice President for Audit, the audit can be conducted outside the Washington Metropolitan Area at the Contractor’s headquarters or other appropriate location. For such audits, the Contractor shall reimburse the Authority for air and ground transportation, mileage, food, lodging and other miscellaneous costs associated with the audit. These reimbursements shall conform to the requirements of the current version of the Authority’s Directive (FI-004, Change 1) entitled “Travel Policy” as provided in Exhibit G-3. The Authority will invoice the Contractor for these expenses at the completion of the audit. Failure by the Contractor to pay the invoice with its own funds within thirty (30) days of the date of the invoice may result, at the Authority’s sole discretion, in deduction of such expenses from payments to be made by the Authority to Contractor or in a finding that the Contractor is in default under Article 11 of the Contract.