Executive Secretary II. The Executive Secretary performs tasks related to office administration, client services, and document management. These responsibilities include the following: 1. Handling xxxxx cash, paying bills, preparing, authenticating and submitting personal reimbursements, and assisting with other fiscal-related requests; 2. Assisting with escrow under the supervision of the Director of Administration; 3. Scheduling appointments, making telephone calls, and drafting basic correspondence; 4. Ordering and maintaining office supplies and equipment; 5. Maintaining group calendars; 6. Assisting management with monitoring and ensuring maintenance of office- wide needs, including publications, furniture and office conditions. If the employee is required to exercise discretion in carrying out these duties, including steps requiring expenditures, the employee shall not be disciplined for any reasonable exercise of that discretion; 7. Reviewing, sorting, distributing, stamping, collecting and posting mail; 8. Using current programs for word processing, database and information management, and document preparation; 9. Entering and tracking information in electronic format, including databases and grant management systems, and running reports with the data; 10. Assisting in the maintenance of client and office-related files, including copying, scanning and distribution materials, filing and assisting with requests related to preparing files for program audits; 11. Providing administrative support for litigation and case advocacy; 12. Providing information and referrals to clients and community members utilizing available internal and external resources; 13. Using language-assistance resources, including translation and interpretation services available to assist LEP clients and community members.
Appears in 4 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement
Executive Secretary II. The Executive Secretary performs tasks related to office administration, client services, and document management. These responsibilities include the following:
1. Handling xxxxx cash, paying bills, preparing, authenticating and submitting personal reimbursements, and assisting with other fiscal-related requests;
2. Assisting with escrow under the supervision of the Director of Administration;
3. Scheduling Xxxxxxxxxx appointments, making telephone calls, and drafting basic correspondence;
4. Ordering and maintaining office supplies and equipment;
5. Maintaining group calendars;
6. Assisting management with monitoring and ensuring maintenance of office- wide needs, including publications, furniture and office conditions. If the employee is required to exercise discretion in carrying out these duties, including steps requiring expenditures, the employee shall not be disciplined for any reasonable exercise of that discretion;
7. Reviewing, sorting, distributing, stamping, collecting and posting mail;
8. Using current programs for word processing, database and information management, and document preparation;
9. Entering and tracking information in electronic format, including databases and grant management systems, and running reports with the data;
10. Assisting in the maintenance of client and office-related files, including copying, scanning and distribution materials, filing and assisting with requests related to preparing files for program audits;
11. Providing administrative support for litigation and case advocacy;
12. Providing information and referrals to clients and community members utilizing available internal and external resources;
13. Using language-assistance resources, including translation and interpretation services available to assist LEP clients and community members.
Appears in 2 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement
