Common use of Exhibitor/Sponsor Requirements; Prohibited Conduct Clause in Contracts

Exhibitor/Sponsor Requirements; Prohibited Conduct. 1. Exhibitors/Sponsors are permitted to attend the General Session/Keynote only. Exhibitors/Sponsors are not permitted to attend any individual breakout session (unless presenting), or invitation-only side National Conference, without prior written approval from eClinicalWorks. 2. Exhibitor/Sponsor hosted functions/National Conferences are not permitted without express written approval from eClinicalWorks. 3. Exhibitors may not sublease their space. Sublease in this use includes renting, sharing, donating or in any way allowing another company or person to display or advertise in an exhibitor’s space. 4. The distribution of marketing collateral and signage is restricted to your exhibition space. Obstruction of aisles at the National Conference and or impede traffic flow is prohibited. Any activity that results in a traffic flow impediment or creates a hazardous condition will not be tolerated. Failure to comply may result in removal from the National Conference. 5. Exhibitor/Sponsor will not rent, sell, or distribute any eClinicalWorks Customer (“Customer”) or Employee (“Employee”) information gained through lead retrieval at the National Conference. eClinicalWorks' policy prohibits the distribution of client information to anyone, including vendors, sponsors, or other external parties. 6. The hotel/venue requires that ALL food and beverage distributed by attendees, exhibitors or sponsors to be purchased from the hotel/venue directly, unless prior written approval is provided by eClinicalWorks. The hotel/venue reserves the right to confiscate any items considered a violation of this policy without compensation and may eject the offender from the premises. eClinicalWorks will not be liable for any damages to anyone who violates any hotel policy. All food and beverage, including service equipment, must be contained within your contracted exhibit space. No additional space will be allocated to accommodate the service of food and beverage. 7. eClinicalWorks, at its sole discretion, may create games or contests to help drive traffic to Sponsor/Exhibitor booths. Games may require input from Sponsor/Exhibitor such as providing a stamp, initial, or signature as proof that attendee did visit the booth. Sponsor/Exhibitor agrees that they will not require attendee to scan their badge or give contact information in order for the attendee to participate in the game or National Conference. 8. The Exhibitor/Sponsor understands and agrees that neither eClinicalWorks nor the entity physically hosting the National Conference (the “Facility”) maintains insurance covering the Exhibitor’s/Sponsor’s liability or property. The Exhibitor/Sponsor is required to carry worker’s compensation, commercial general liability including products and completed operations, independent contractors, personal injury and blanket contractual liability insurance at limits of at least $1,000,000(USD) per, $1,000,000(USD) aggregate. These coverages must be evidenced by a Certificate of Insurance. Such Certificate of Insurance must be provided to eClinicalWorks no less than 21 days before the proposed exhibit date. Failure to provide a Certificate of Insurance by the deadline renders the Exhibitor/Sponsor ineligible to occupy the exhibit space or receive a refund. The Certificate of Insurance must be sent to eClinicalWorks via email to xxxxxxxxxxx@xxxxxxxxxxxxxx.xxx.

Exhibitor/Sponsor Requirements; Prohibited Conduct. 1. Exhibitors/Sponsors are permitted to attend the General Session/Keynote only. Exhibitors/Sponsors are not permitted to attend any individual breakout session (unless presenting), or invitation-only side National Conference, without prior written approval from eClinicalWorks. 2. Exhibitor/Sponsor hosted functions/National Conferences are not permitted without express written approval from eClinicalWorks. 3. Exhibitors may not sublease their space. Sublease in this use includes renting, sharing, donating or in any way allowing another company or person to display or advertise in an exhibitor’s space. 4. The distribution of marketing collateral and signage is restricted to your exhibition space. Obstruction of aisles at the National so as to prNational Conference and or impede traffic flow is prohibited. Any activity that results in a traffic flow impediment or creates a hazardous condition will not be tolerated. Failure to comply may result in removal from the National Conference. 5. Exhibitor/Sponsor will not rent, sell, or distribute any eClinicalWorks Customer (“Customer”) or Employee (“Employee”) information gained through lead retrieval at the National Conference. eClinicalWorks' policy prohibits the distribution of client information to anyone, including vendors, sponsors, or other external parties. 6. The hotel/venue requires that ALL food and beverage distributed by attendees, exhibitors or sponsors to be purchased from the hotel/venue directly, unless prior written approval is provided by eClinicalWorks. The hotel/venue reserves the right to confiscate any items considered a violation of this policy without compensation and may eject the offender from the premises. eClinicalWorks will not be liable for any damages to anyone who violates any hotel policy. All food and beverage, including service equipment, must be contained within your contracted exhibit space. No additional space will be allocated to accommodate the service of food and beverage. 7. eClinicalWorks, at its sole discretion, may create games or contests to help drive traffic to Sponsor/Exhibitor booths. Games may require input from Sponsor/Exhibitor such as providing a stamp, initial, or signature as proof that attendee did visit the booth. Sponsor/Exhibitor agrees that they will not require attendee to scan their badge or give contact information in order for the attendee to participate in the game or National Conference. 8. The Exhibitor/Sponsor understands and agrees that neither eClinicalWorks nor the entity physically hosting the National Conference (the “Facility”) maintains insurance covering the Exhibitor’s/Sponsor’s liability or property. The Exhibitor/Sponsor is required to carry worker’s compensation, commercial general liability including products and completed operations, independent contractors, personal injury and blanket contractual liability insurance at limits of at least $1,000,000(USD) per, $1,000,000(USD) aggregate. These coverages must be evidenced by a Certificate of Insurance. Such Certificate of Insurance must be provided to eClinicalWorks no less than 21 days before the proposed exhibit date. Failure to provide a Certificate of Insurance by the deadline renders the Exhibitor/Sponsor ineligible to occupy the exhibit space or receive a refund. The Certificate of Insurance must be sent to eClinicalWorks via email to xxxxxxxxxxx@xxxxxxxxxxxxxx.xxx.

Exhibitor/Sponsor Requirements; Prohibited Conduct. 1. Exhibitors/Sponsors are permitted to attend the General Session/Keynote only. Exhibitors/Sponsors are not permitted to attend any individual breakout session (unless presenting), or invitation-only side National Conference, without prior written approval from eClinicalWorks. 2. Exhibitor/Sponsor hosted functions/National Conferences are not permitted without express written approval from eClinicalWorks. 3. Exhibitors may not sublease their space. Sublease in this use includes renting, sharing, donating or in any way allowing another company or person to display or advertise in an exhibitor’s space. 4. The distribution of marketing collateral and signage is restricted to your exhibition space. Obstruction of aisles at the National Conference and or impede traffic flow is prohibited. Any activity that results in a traffic flow impediment or creates a hazardous condition will not be tolerated. Failure to comply may result in removal from the National Conference. 5. Exhibitor/Sponsor will not rent, sell, or distribute any eClinicalWorks Customer (“Customer”) or Employee (“Employee”) information gained through lead retrieval at the National Conference. eClinicalWorks' policy prohibits the distribution of client information to anyone, including vendors, sponsors, or other external parties. 6. The hotel/venue requires that ALL food and beverage distributed by attendees, exhibitors or sponsors to be purchased from the hotel/venue directly, unless prior written approval is provided by eClinicalWorks. The hotel/venue reserves the right to confiscate any items considered a violation of this policy without compensation and may eject the offender from the premises. eClinicalWorks will not be liable for any damages to anyone who violates any hotel policy. All food and beverage, including service equipment, must be contained within your contracted exhibit space. No additional space will be allocated to accommodate the service of food and beverage. 7. eClinicalWorks, at its sole discretion, may create games or contests to help drive traffic to Sponsor/Exhibitor booths. Games may require input from Sponsor/Exhibitor such as providing a stamp, initial, or signature as proof that attendee did visit the booth. Sponsor/Exhibitor agrees that they will not require attendee to scan their badge or give contact information in order for the attendee to participate in the game or National Conference. 8. The Exhibitor/Sponsor understands and agrees that neither eClinicalWorks nor the entity physically hosting the National Conference (the “Facility”) maintains insurance covering the Exhibitor’s/Sponsor’s liability or property. The Exhibitor/Sponsor is required to carry worker’s compensation, commercial general liability including products and completed operations, independent contractors, personal injury and blanket contractual liability insurance at limits of at least $1,000,000(USD) per, $1,000,000(USD) aggregate. These coverages must be evidenced by a Certificate of Insurance. Such Certificate of Insurance must be provided to eClinicalWorks no less than 21 days before the proposed exhibit date. Failure to provide a Certificate of Insurance by the deadline renders the Exhibitor/Sponsor ineligible to occupy the exhibit space or receive a refund. The Certificate of Insurance must be sent to eClinicalWorks via email to xxxxxxxxxxx@xxxxxxxxxxxxxx.xxx.