Common use of EXPENSES INCURRED IN THE USE OF PRIVATE VEHICLES Clause in Contracts

EXPENSES INCURRED IN THE USE OF PRIVATE VEHICLES. 4.3.1 Where the use of a private motor vehicle for official business has been approved, the reimbursement rates will be based on the current level of motor vehicle costs approved by IRD. Employees should structure their work patterns to allow for the use of Ministry fleet vehicles. Should a fleet vehicle not be available managers can, where practicable, approve in advance the use of alternative arrangements such as the use of a hire car or private motor vehicles. As a general principle, the private use of motor vehicles should only be approved after all other options have been considered. 4.3.2 When using private motor vehicles on official business, employees will do so in accordance with the Ministry’s motor vehicle policy and in a manner consistent with applicable NZ law. No employee is to use a private motor vehicle for Ministry use that does not have a current WOF, up to date registration and at least third party insurance. 4.3.3 At the discretion of the cost-centre manager, the Ministry may provide full or partial cover for non-recoverable excess to a maximum of $1,000 without a reduction or loss of no claims rebate to a maximum of $500. Any fines or parking violations when using a private motor vehicle will be the responsibility of the employee.