Common use of Fair Processing Notice Clause in Contracts

Fair Processing Notice. This notice explains what information We collect, when We collect it and how We use this. During the course of our activities, We will process personal data (which may be held on paper, electronically, or otherwise) about you and We recognise the need to treat it in an appropriate and lawful manner. The purpose of this notice is to make you aware of how We will handle your information. Who are We? Xxxxx UK Ltd (“We” or “Us”) take the issue of security and data protection very seriously and strictly adhere to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enacted. We are working to be notified as a Data Controller with the Office of the Information Commissioner under registration number to be advised. We are the data controller of any personal data that you provide to us. Our Data Protection Officer is A Xxxxxxxx (Director). Any questions relating to this notice and our privacy practices should be sent to xxxxxxxxx@xxxxxxxxxxxx.xx.xx How We collect information from you and what information I collect We collect information about you: Enquiry forms completed should you choose to make and enquiry Application forms completed should you choose to make one for yourself or someone else. We collect the following information about you: name, e-mail address, telephone and/or mobile number(s) Payment details which may be bank account or card payment details, including account number. Any other information that assists us in managing your booking and carrying out the services which you require. Why We need this information about you and how it will be used We need your information and will use your information: to undertake and perform our obligations and duties to you as our guest in our holiday accommodation or as bookers for our guests staying in our holiday accommodation; to enable Us to supply you with the services and information which you have requested; to analyse the information, We collect so that We can administer, support and improve and develop our business and the services We offer; to provide information to you about special offers relating to the accommodation that We offer if you have opted in to receiving these. You can opt out at any time by emailing xxxxxxxxx@xxxxxxxxxxxx.xx.xx; for all other purposes, consistent with the proper performance of our operations and business.

Fair Processing Notice. This notice explains what information We we collect, when We we collect it and how We we use thisit. During the course of our activities, We we will process personal data (which may be held on paper, electronically, or otherwise) about you and We we recognise the need to treat it in an appropriate and lawful manner. The purpose of this notice is to make you aware of how We we will handle your information. Who are Wewe? Xxxxx UK Ltd (“We” or “Us”) We take the issue of security and data protection very seriously and strictly adhere to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enacted. We are working to be notified as a Data Controller with the Office of the Information Commissioner under registration number to be advised. We and we are the data controller of any personal data that you provide to us. Our Data Protection Officer is A Xxxxxxxx (Director). Any questions relating to this notice and our privacy practices should be sent to xxxxxxxxx@xxxxxxxxxxxx.xx.xx xxxx@xxxxxxxxxxxxxxx.xx.xx How We we collect information from you and what information I we collect We collect information about you: Enquiry forms completed should you choose from your application for one of our properties, including but not limited to make your registration within Click & Let, Tenancy Agreements, Guarantor Forms and enquiry Application forms completed should you choose to make one for yourself or someone elseStanding Order Forms. We collect the following information about you: - Tenant name, e-mail address, telephone and/or mobile number(s) Payment numbers, date of birth, address (including any previous addresses), National Insurance Number, nationality, next of kin, name of university or college where you are studying and the course, student number, year of graduation, employer and employer address (if applicable), social media handles, passport details which may be bank and visa (if applicable); - Guarantor name, relationship to tenant, e-mail address, telephone number, current address and occupation; - Property address; term, rent, deposit, utility and service responsibilities; and - Bank account or card payment detailsdetails of the tenant, including account number. Any other information that assists us in managing your booking number and carrying out the services which you requiresort code. Why We we need this information about you and how it will be used We need your information and will use your informationinformation to: to undertake - Undertake and perform our obligations and duties to you as within the terms of our guest in our holiday accommodation or as bookers for our guests staying in our holiday accommodationcontract with you; to enable Us - Enable us to supply you with the services and information which you have requested; - Help you to analyse manage your tenancy; - Carry out due diligence on any prospective tenant, including whether there are any money judgements against them, or any history of bankruptcy or insolvency; - Analyse the information, We information we collect so that We we can administer, support and support, improve and develop our business and the services We we offer; - Contact you to provide information send you details of any changes to you about special offers relating to the accommodation that We offer if you have opted in to receiving these. You can opt out at any time by emailing xxxxxxxxx@xxxxxxxxxxxx.xx.xxour supplies which may affect you; and - Use for all other purposes, purposes consistent with the proper performance of our operations and business. Sharing of Your Information The information you provide to us will be treated by us as confidential and will be processed only by us and any third party, acting on our behalf, within the UK/EEA. We may disclose your information to other third parties who act for us for the purposes set out in this notice or for purposes approved by you, including: - If we enter into a joint venture with or merge with a business entity, your information may be disclosed to our new business partners or owners; - To carry out due diligence on you as a prospective tenant/guarantor, including but not limited to the carrying out of affordability checks, due diligence checks and the obtaining of references from relevant parties, whose data you have provided; - If you request so, your information shall be disclosed to determine if there are any money judgements against you, as the prospective tenant/guarantor, or to determine if there is a history of bankruptcy or insolvency; - If you are unable to make payments under your tenancy, your information may be disclosed to any relevant party assisting in the recovery of this debt or the tracing of you as a tenant; and - In the creation, renewal or termination of the tenancy, your information will be disclosed to the relevant local authority, tenancy deposit scheme administrator, service/utility provider, freeholder, factor, facilities manager or any other relevant person or organisation in connection with this. Unless required to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent. Transfers outside the UK and Europe We may transfer your information outside the UK and/or EEA, where we use file hosting services with servers outside the UK and/or EEA. Where information is transferred outside the UK or EEA, I/we ensure that there are adequate safeguards in place to protect your information in accordance with this notice.

Fair Processing Notice. The privacy and security of your information is important to us. This notice explains what who we are, the types of information We collectwe hold, when We collect how we use it, who we share it with and how We use thislong we keep it. During the course It also informs you of our activities, We will process certain rights you have regarding your personal information under current data (which may be held on paper, electronically, or otherwise) about you and We recognise the need to treat it in an appropriate and lawful mannerprotection law. The purpose of terms used in this notice is Fair Processing Notice relate to make you aware of how We will handle your informationthe Information Commissioner’s Office guidance. Who are Wewe? Xxxxx UK Ltd Arch Insurance (UK) Limited which is part of the Arch Insurance group (“We” Arch”). Arch is the Data Controller of the information you provide us and is registered with the Information Commissioner’s Office for the products and services we provide to you. You can contact us for general data protection queries by email to XXX@xxxxxxxxxxxxx.xx.xx or “Us”in writing to Compliance Team, 0xx Xxxxx Xxxxxxxxxx Xxxxx Xxxxx, 00 Xxxxx Xxxxx Xxxxxx, Xxxxxx XX0X 0XX. Please advise us of as much detail as possible to comply with your request. What information do we collect? We will collect personal information which may include your name, telephone number, email address, postal address, occupation, date of birth, additional details of risks related to your enquiry or product and payment details (including bank account number and sort code) which we need to offer and provide the service or product or deal with a claim. We may need to request and collect sensitive personal information such as details of convictions or medical history that are necessary for providing you with the product, service or for processing a claim. We only collect and process sensitive personal data where it is critical for the delivery of a product or service and without which the product or service cannot be provided. We will therefore not seek explicit consent to process this information as the processing is legitimised by its critically to the service provision. If you object to use of this information then we will be unable to offer you the product or service requested. How do we use your personal information? We will use your personal information to  Assess and provide the products or services that you have requested  Communicate with you  Develop new products and services  Undertake statistical analysis We may also take the issue opportunity to  Contact you about products that are closely related to those you already hold with us  Provide additional assistance or tips about these products or services  Notify you of security and data protection very seriously and strictly adhere important functionality changes to guidelines published in our websites We make outbound phone calls for a variety of reasons relating to many of our products or services (for example, to update you on the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enactedprogress of a claim or to discuss renewal of your insurance contract). We are working fully committed to be notified as a Data Controller the regulations set out by Ofcom and follow strict processes to ensure we comply with the Office them. To ensure confidentiality and security of the Information Commissioner under registration number information we hold, we may need to be advisedrequest personal information and ask security questions to satisfy ourselves that you are who you say you are. We may aggregate information and statistics on website usage or for developing new and existing products and services, and we may also provide this information to third parties. These statistics will not include information that can be used to identify any individual. Securing your personal information We follow strict security procedures in the storage and disclosure of your personal information in line with industry practices, including storage in electronic and paper formats. We store all information you provide to us, including information provided via forms you may complete on our website, and information which we may collect from your browsing (such as clicks and page views on our websites). Any new information you provide us may be used to update an existing record we hold for you. When do we share your information? To help us prevent financial crime, your details may be submitted to fraud prevention agencies and other organisations where your records may be searched, including the Claims and Underwriting Exchange (CUE) and the Motor Insurers Anti-Fraud and Theft Register (MIAFTR). In addition to companies within Arch Insurance Group, third parties (for example insurers or loss adjustors) deliver some of our products or provide all or part of the service requested by you. In these instances, while the information you provide will be disclosed to these companies, it will only be used for the provision and administration of the service provided (for example verification of any quote given to you or claims processing, underwriting and pricing purposes or to maintain management information for analysis). This may also include conducting a search with a credit reference bureau or contacting other firms involved in financial management regarding payment. The data we collect about you may be transferred to, and stored at, a destination outside of the European Economic Area (“EEA”). It may also be processed by staff operating outside of the EEA who work for us or for one of our suppliers. Such staff may be engaged in, amongst other things, the provision of information you have requested. If we provide information to a third party we will require it and any of its agents and/or suppliers to take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Fair Processing Notice. We may of course be obliged by law to pass on your information to the police or other law enforcement body, statutory or regulatory authority including but not limited to the Employer’s Liability Tracing Office (ELTO) and the Motor Insurance Bureau (MIB). We may also share your information with anyone you have authorised to deal with us on your behalf. How long do we keep your information for? We will not keep your personal information longer than is necessary for the purpose for which it was provided unless we are required to do so by law or other legitimate reasons to keep it for longer (for example if necessary for any legal proceedings). We will normally keep information for no more than 6 years after termination or cancellation of a product, contract or service we provide. In certain cases, we will keep your information for longer, particularly where a product includes liability insurances or types of insurance for which a claim could potentially be made by you or a third party at a future date, even after your contract with is has ended. Your rights Under data protection law you have the data controller right to change or withdraw your consent and to request details of any personal data that you provide to us. Our Data Protection Officer is A Xxxxxxxx (Director). Any questions relating to this notice and our privacy practices should be sent to xxxxxxxxx@xxxxxxxxxxxx.xx.xx How We collect information from you and what information I collect We collect information we hold about you: Enquiry forms completed should . Where we have no legitimate reason to continue to hold your information, you choose have the right to make and enquiry Application forms completed should you choose to make one for yourself or someone elsebe forgotten. We collect the following may use automated decision making in processing your personal information about you: name, e-mail address, telephone and/or mobile number(s) Payment details which may be bank account or card payment details, including account number. Any other information that assists us in managing your booking for some products and carrying out the services which you require. Why We need this information about you and how it will be used We need your information and will use your information: to undertake and perform our obligations and duties to you as our guest in our holiday accommodation or as bookers for our guests staying in our holiday accommodation; to enable Us to supply you with the services and information which you have requested; to analyse the information, We collect so that We can administer, support and improve and develop our business and the services We offer; to provide information to you about special offers relating to the accommodation that We offer if you have opted in to receiving theseservices. You can opt out request a manual review of the accuracy of an automated decision that you are unhappy with. Further details of your rights can be obtained by visiting the Information Commissioner’s Office website at any time xxxxx://xxx.xxx.xx/. Arch Insurance UK Personal Accident & Travel – XXXxxxxxXX@xxxxxxxxxxxxx.xx.xx Arch UK Regional Division is part of the Arch Insurance Group, which also includes Xxxxxx Underwriting Agency ltd (FCA number 304302) and Axiom Underwriting Agency ltd (FCA number 441460) who may act as intermediaries for certain insurers. Arch Insurance (UK) Limited is registered in England No 4977362 Registered Address: 0xx Xxxxx, Xxxxxxxxxx Xxxxx South, 00 Xxxxx Xxxxx Xxxxxx, Xxxxxx, XX0X 0XX. Authorised by emailing xxxxxxxxx@xxxxxxxxxxxx.xx.xx; for all other purposes, consistent with the proper performance of our operations Prudential Regulation Authority and businessregulated by the Financial Conduct Authority and the Prudential Regulation Authority. FCA Number 229887.

Fair Processing Notice. The privacy and security of your information is important to us. This notice explains what who we are, the types of information We collectwe hold, when We collect how we use it, who we share it with and how long we keep it. It also informs you of certain rights you have regarding your personal data under current data protection law. We use thiswill update this notice as required and at least annually . During Therefore, we suggest you revisit this notice periodically to keep yourself informed. The terms used in this Fair Processing Notice are based on those used by the course Information Commissioner’s Office. You can find out more about the ICO here: xxxxx://xxx.xxx.xx/. Who are we? Stanhope Xxxxxx Insurance Brokers Ltd, part of Ardonagh Advisory, is the Data Controller of the information you provide us and is registered with the Information Commissioner’s Office for the products and services we offer. You can contact us for general data protection queries by email to: xxxxxxxxxxxxxxxxxxxxxx@xxxxxxxx.xxx or in writing to The Ardonagh Advisory Data Protection Officer, The Octagon, Colchester, CO1 1TG. Please advise us of as much detail as possible to comply with your request. For further information about The Ardonagh Group of companies please visit xxxx://xxx.xxxxxxxx.xxx/about-us/business-portfolio. Please note that different parts of the group may have different data protection officers. What information do we collect? To enable us to provide you with the products or services to meet your needs we will collect personal information which may include your name, telephone number, email address, postal address, occupation, date of birth, additional details of risks related to your enquiry or product and payment details (including bank account number and sort code). Some of these details may also be required about other individuals who will benefit from the product or services we provide. In some of our activities, call centre operations we may routinely record telephone conversations. We may need to request and collect sensitive personal information such as details of convictions or medical history for us to provide you with the product or service or to process a claim. We only collect and process sensitive personal data where it is critical for the delivery of a product or service and without which the product or service cannot be provided. We will therefore not seek your explicit consent to process this information as it is required by us to provide the product or service you have requested and is legitimised by its criticality to the service provision. If you object to the processing of this information, then we will be unable to offer you that product or service. Where you have given consent for the processing of your data, you may withdraw that consent at any time. Please note that typically we process data on the legal basis that it relates to a contract of insurance, or a contract to provide you with risk advice, so the right to erasure, which does not apply to personal information processed for a contractual purpose, will not be applicable in many instances. However, we may also collect personal data (for marketing purposes from publicly available sources or product development purposes where it is in our legitimate interests to do so. How do we use your personal data? We will use your personal data for the purposes set out in the table below. Purpose for which we may be held on paper, electronicallyprocess your data Legal basis for processing this data Assess and provide the products or services that you have requested; this may include a search with a credit reference bureau, or otherwise) data enrichment services Processing in connection with a contract Communicate with you to provide our services, including risk advice Processing in connection with a contract Develop new products, systems and services Legitimate interests Undertake statistical and risk analysis This will be on a legitimate interested basis unless we conduct specific work for you on a contractual basis Marketing and self-promotional activity Legitimate interests Support monitoring and quality management of our employees and processes Processing in connection with a contract We may also take the opportunity to • Contact you about products that are closely related to those you already hold with us • Provide additional assistance and We recognise advice about risk and insurance news, products, or services, as part of any advised insurance services that we provide to you • Notify you of important functionality changes to our websites From time to time we may use your information to provide you with details of marketing or promotional opportunities and offers relating to other products and services from other companies in the Ardonagh Group, subject to relevant marketing regulations and permissions. From time to time we will need to treat it in an appropriate and lawful manner. The purpose call you for a variety of this notice is reasons relating to make your products or service (for example, to update you aware on the progress of how We will handle a claim or to discuss renewal of your information. Who are We? Xxxxx UK Ltd (“We” or “Us”) take the issue of security and data protection very seriously and strictly adhere to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enactedinsurance contract). We are working fully committed to be notified as a Data Controller Ofcom regulations and have strict processes to ensure we comply with them. To ensure the Office confidentiality and security of the Information Commissioner under registration number information we hold, we may need to be advisedrequest personal information and ask security questions to satisfy ourselves that you are who you say you are. We may aggregate information and statistics on website usage or for developing new and existing products and services, and we may also provide this information to third parties. These statistics will not include information that can be used to identify any individual. Any new information you provide us may be used to update an existing record we hold for you. Cookies Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the data controller originating website on each subsequent visit, or to another website that recognises that cookie. Cookies can be useful because they allow a website to recognise a user’s device. We do not use cookies on this website. Securing your personal information We have implemented mandatory security procedures in the storage and disclosure of any your personal data information in line with industry practices, including storage in electronic and paper formats. We store all the information that you provide to us. Our Data Protection Officer is A Xxxxxxxx (Director). Any questions relating to this notice and our privacy practices should be sent to xxxxxxxxx@xxxxxxxxxxxx.xx.xx How We collect information from you and what information I collect We collect information about you: Enquiry forms completed should you choose to make and enquiry Application forms completed should you choose to make one for yourself or someone else. We collect the following information about you: name, e-mail address, telephone and/or mobile number(s) Payment details which may be bank account or card payment details, including account number. Any other information that assists us in managing your booking and carrying out the services which provided via forms you require. Why We need this information about you and how it will be used We need your information and will use your information: to undertake and perform may complete on our obligations and duties to you as our guest in our holiday accommodation or as bookers for our guests staying in our holiday accommodation; to enable Us to supply you with the services websites, and information which we may collect from your browsing (such as clicks and page views on our websites). We also require our business partners, suppliers, and third parties to implement mandatory security procedures that are equivalent to our own, to protect your information from unauthorised access, use, and disclosure When do we share your information? To help us prevent financial crime, your details may be submitted to fraud prevention agencies and other organisations where your records may be searched, including the Claims and Underwriting Exchange (CUE) and the Motor Insurers Anti-Fraud and Theft Register (MIAFTR). In addition to companies within the Ardonagh Group, third parties (for example insurers, loss adjustors or data enrichment services, credit lenders or claims management companies) deliver some of our products or provide all or part of the service requested by you. In these instances, while the information you provide will be disclosed to these companies, it will only be used for the provision and administration of the service provided (for example verification of any quote given to you or claims processing, underwriting and pricing purposes or to maintain management information for analysis). We, or our partners, may make searches of your credit history. We may use firms involved in financial management regarding payment. We may also share your data with other companies who carry out market research on our behalf and who may contact you for the purpose of obtaining feedback on the products and services we offer. We may share corporate contact information within The Ardonagh Group of companies to assist in providing you with risk advice and keeping you informed about additional products and services. For more information on the companies within the Ardonagh Group, please click here xxxx://xxx.xxxxxxxx.xxx/about-us/business-portfolio.. The data we collect about you may be transferred to, and stored at, a destination outside of the European Economic Area (“EEA”). It may also be processed by staff operating outside of the EEA who work for us or for one of our suppliers. Such staff may be engaged in, amongst other things, the provision of information you have requested; . Whenever we send information outside of the EEA, we will ensure that we have taken the appropriate steps to analyse do so in a manner compliant with the informationrelevant data protection legislation. We may of course be obliged by law to pass on your information to the police or other law enforcement body, We collect so that We can administer, support and improve and develop our business or statutory or regulatory authority including but not limited to the Employer’s Liability Tracing Office (ELTO) and the services Motor Insurance Bureau (MIB). We offer; may also share your information with anyone you have authorised to deal with us on your behalf. If we provide information to a third party, we will require it and any of its agents and/or suppliers to take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Fair Processing Notice. How long do we keep your information for? We will not keep your personal information longer than is necessary for the purpose for which it was provided unless we are required by law or have other legitimate reasons to keep it for longer (for example if necessary to meet legal and regulatory obligations). We will typically keep information for 6 years after termination or cancellation of a product, contract, or service we provide, or the closure of a claim or complaint. In certain cases, we will keep your information for longer, particularly where a product includes liability insurances or types of insurance for which a claim could potentially be made by you about special offers relating to the accommodation or a third party at a future date, even after your contract with us has ended. Your rights There are a number of rights that We offer if you have opted under data protection law. Commonly exercised rights are: • Access – You may reasonably request a copy of the information we hold about you. ICO guidance • Erasure - Where we have no legitimate reason to continue to hold your information, you have the right to have your data deleted (sometimes known as the right to be forgotten). ICO guidance • Correction – you may request correction of the personal information we hold about you to enable any incomplete information to be corrected. ICO guidance • We may use automated decision making in to receiving theseprocessing your personal information for some services and products. You can opt out at request a manual review of the accuracy of an automated decision if you are unhappy with it. ICO guidance How to complain If you have any time concerns about our use of your personal information, you can make a complaint to us by emailing xxxxxxxxx@xxxxxxxxxxxx.xx.xx; email to xxxxxxxxxxxxxxxxxxxxxx@xxxxxxxx.xxx or in writing to The Ardonagh Advisory Data Protection Officer, The Octagon, Colchester, CO1 1TG You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Helpline number: 0303 123 1113 ICO website: xxxxx://xxx.xxx.xxx.xx Payment Options Once completed please return the form to Cedar Court, 0 Xxxxxxx Xxxxxx, Xxxxxxxxxxx, Xxxxxxxxx, XX00 0XX. Credit/Debit Cards We accept most major credit/debit cards. Please refer to our terms of business for all other purposesdetails of charges. If you wish to use this method please contact the office. Bank Transfer This can be paid directly to Stanhope Xxxxxx with no additional charge. If you wish to use this method please note our account details below. • Bank: Lloyds Bank • Account Name: Xxxxxxxx Xxxxxx • Account No.: 01539891 • Sort Code: 30-97-06 • Your reference: (for internal reference) Direct Debit In the case that your insurer does not provide a direct debit facility, consistent we offer our own service through Close Premium Finance with an interest charge dependent on the product. Please contact us for further information. If you wish to use this method please provide us with the proper performance following details:- • Your bank/building society name: • Your bank account number: • Branch sort code: • Name of our operations the Account Holder: • Address of the Account Holder (if different): Your insurer may also provide a direct debit facility. Please ask your account executive for details. Client Portal Payment can also be made through the Client Portal. Please log on to access your account and businessdocumentation.