Common use of FILE MAINTENANCE -- PERSONNEL ACTIONS Clause in Contracts

FILE MAINTENANCE -- PERSONNEL ACTIONS. If an employee has received Personnel Actions, except suspension or dismissal, he may request in writing that those Personnel Actions over two (2) years old be removed from his files maintained in the City Human Resources Department and the Police Department. No copies or notations of these Personnel Actions shall be maintained in either the City Human Resources Department or the Police Department. Personnel Actions for suspension or dismissal will not be purged from an employee's personnel file. All Personnel Actions removed from files maintained at the City Human Resources Department and Personnel Department at the Police Department will be maintained in a confidential file. The information maintained in such file shall not be used to evaluate disciplinary action or be considered for eligibility for promotions, special positions or training opportunities, but may be used for the purpose of responding to appropriate record requests. Any materials removed from a Police Department file, which are required to be maintained by the records retention requirements established by the Nebraska Secretary of State shall also be maintained in said confidential file. When a Personnel Action is removed from the file pursuant to the contract, no document will be placed in the file reference to the document.

FILE MAINTENANCE -- PERSONNEL ACTIONS. If an employee has received Personnel Actions, except suspension or dismissal, he the employee may request in writing that those Personnel Actions over two (2) years old be removed from his the employee’s files maintained in the City Human Resources Department and the Police Department. No copies or notations of these Personnel Actions shall be maintained in either the City Human Resources Department or the Police Department. Personnel Actions for suspension or dismissal will not be purged from an employee's personnel file. All Personnel Actions removed from files maintained at the City Human Resources Department and Personnel Department at the Police Department will be maintained in a confidential file. The information maintained in such file shall not be used to evaluate disciplinary action or be considered for eligibility for promotions, special positions or training opportunities, but may be used for the purpose of responding to appropriate record requests. Any materials removed from a Police Department file, which are required to be maintained by the records retention requirements established by the Nebraska Secretary of State shall also be maintained in said confidential file. When a Personnel Action is removed from the file pursuant to the contract, no document will be placed in the file reference to the document.