Common use of Financial Integrity Mechanisms Clause in Contracts

Financial Integrity Mechanisms. The Finance Manager is responsible for conducting the full range of technical and fiscal activities required to prepare, submit and manage grant proposals, contracts, procurement and grants accounting. AHCD has been successful in receiving funding through several sequential federal grants. Systems are in place to assure separate accounting and bookkeeping for each grant. When a federal grant is awarded, it is assigned a separate state WBS element number, separate cost center, separate fund code and separate fund center for tracking purposes. AHCD operating expenses (salaries, supplies, etc.) and contracts are assigned to a cost center and a specific grant. The Finance Manager, under supervision of the AHCD Deputy Commissioner, must authorize expenditures internally for items such as purchasing, and externally such as for payment on a contract, before it is submitted to the AID Accounting Division for payment. She verifies the deliverable was received and provides a signatory on the invoice submitted for payment, noting which cost center or grant the invoice is to be paid from and which line item the invoice is to be paid from. The invoice is forwarded to AID Accounting Division which pays the vendor. The AID Accounting Division records amounts by grant electronically and gives a copy of the record to the Finance Manager at the end of the month. The Finance Manager keeps a separate accounting ledger in Excel format to ensure proper checks and balances with the internal AID Accounting Division, and compares the submitted monthly reconciliation report with the internal grant budget to ensure the expenditures were deducted from the correct accounts according to federal and state policy. Any discrepancies between AID Accounting and AHCD are reconciled. The Finance Manager has established additional policies and procedures to monitor the expenditure of travel funds; procedures that insure before any travel arrangements are made using grant funds, the travel is necessary to the development of grant activities. A thorough, independent audit by the state Division of Legislative Audit is conducted once per year to ensure financial integrity of the AID. These audits meet generally accepted government auditing standards, and reports are presented to a state legislative committee.

Financial Integrity Mechanisms. The Finance Manager Grants/Contract (G/C) Specialist manages and oversees all planning related grants, contracts and financial monitoring/reporting, including procurement. In addition we are currently developing policies and procedures to ensure internal policies to control and detect fraud, waste and abuse are developed and followed, and financial information is responsible for conducting available to the full range of technical and fiscal activities required to prepare, submit and manage grant proposals, contracts, procurement and grants accounting. AHCD has been successful in receiving funding through several sequential federal grantspublic. Systems are in place to assure separate accounting and bookkeeping for each grantdifferent grants. When a federal grant is awarded, it is assigned a separate state WBS element number, separate cost center, separate fund code and separate fund center for tracking purposes. AHCD operating expenses (salaries, supplies, etc.) All contracts requiring competitive bids are procured according to state and contracts are assigned to a cost center and a specific grantfederal policy. The Finance Manager, under supervision of the AHCD Deputy Commissioner, must authorize expenditures internally for items such as purchasing, and externally such as for payment AID financial office records electronically all contracts awarded with grant funds. To pay on a contract, before it is submitted a vendor must submit an invoice specific to the AID Accounting Division deliverable that is required for payment. She The G/C Specialist verifies the deliverable was received and provides a signatory on the invoice submitted for payment, noting . The G/C Specialist notes which cost center or grant the invoice is to be paid from and which line item the invoice is to be paid from. The G/C Specialist then submits the invoice is forwarded to the AID Accounting Division which pays accounting office whose staff deducts the appropriate amount from the assigned GL number, and remits payment to the vendor. The AID Accounting Division records amounts by grant electronically and gives a copy of the record to the Finance Manager G/C Specialist at the end of the month. The Finance Manager G/C Specialist keeps a separate accounting ledger in Excel format to ensure proper checks and balances with the internal AID Accounting Divisionaccounting office, and compares the submitted monthly reconciliation report with the internal grant budget to ensure the expenditures were deducted from the correct accounts according to federal and state policy. Any discrepancies between In addition, the G/C Specialist, under supervision of the HBEPD director, must authorize expenditures internally for items such as purchasing, and externally such as submitting payment on a contract, before it is submitted to the AID Accounting and AHCD are reconciledbusiness office for payment. The Finance Manager has established G/C Specialist is also establishing additional policies and procedures to monitor the expenditure of travel funds; procedures . Procedures are being implemented to insure that insure before any travel arrangements are made using grant funds, the travel is both necessary and essential to the development of grant activities. A thorough, independent audit by the state Division of Legislative Audit is conducted once per year to ensure financial integrity of the AID. These audits meet generally accepted government auditing standards, and reports are presented to a state legislative committee.

Financial Integrity Mechanisms. The Finance Manager is responsible for conducting the full range of technical and fiscal activities required to prepare, submit and manage grant proposals, contracts, procurement and grants accounting. AHCD HBEPD has been successful in receiving funding through several sequential federal grants. Systems are in place to assure separate accounting and bookkeeping for each grant. When a federal grant is awarded, it is assigned a separate state WBS element number, separate cost center, separate fund code and separate fund center for tracking purposes. AHCD HBEPD operating expenses (salaries, supplies, etc.) and contracts are assigned to a cost center and a specific grant. The Finance Manager, under supervision of the AHCD Deputy CommissionerHBEPD Director, must authorize expenditures internally for items such as purchasing, and externally such as for payment on a contract, before it is submitted to the AID Accounting Division for payment. She then verifies the deliverable was received and provides a signatory on the invoice submitted for payment, noting which cost center or grant the invoice is to be paid from and which line item the invoice is to be paid from. The invoice is forwarded to AID Accounting Division which pays the vendor. The AID Accounting Division records amounts by grant electronically and gives a copy of the record to the Finance Manager at the end of the month. The Finance Manager keeps a separate accounting ledger in Excel format to ensure proper checks and balances with the internal AID Accounting Division, and compares the submitted monthly reconciliation report with the internal grant budget to ensure the expenditures were deducted from the correct accounts according to federal and state policy. Any discrepancies between AID Accounting and AHCD HBEPD are reconciled. The Finance Manager has established additional policies and procedures to monitor the expenditure of travel funds; procedures that insure before any travel arrangements are made using grant funds, the travel is both necessary and essential to the development of grant activities. A thorough, independent audit by the state Division of State Legislative Audit is conducted once per year to ensure financial integrity of the AIDDepartment. These audits meet generally accepted government auditing standards, and reports are presented to a state legislative committeeState Legislative Committee.