Common use of FISCAL Clause in Contracts

FISCAL. The Local Lead Agency, with the advice and assistance of the LICC, shall: a. Purchase, contract for, and/or provide services and disburse funds in accordance with the local interagency Part C budget developed in collaboration with the LICC and approved by the DMHMRSAS. The Local Lead Agency shall: (1) Ensure adherence to its own requirements, as well as those of the DMHMRSAS, including Part C of the IDEA, as amended, for managing funds – including audits, hiring of personnel, and complying with the Virginia Public Procurement Act when contracting for services, other Part C functions, and/or purchasing supplies/equipment. (2) Provide accurate and detailed information to the LICC regarding its requirements, as well as those of DMHMRSAS, for procuring services and disbursing funds in order to facilitate interagency decisions and recommendations for use of funds within given parameters. (3) Include a requirement for compliance with all state and local Part C Policies and Procedures including provision of services in accordance with Individualized Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places in all of its contracts with Part C service providers. (4) Monitor all of its contracts with Part C service providers for compliance with all state and local Part C Policies and Procedures, including provision of services in accordance with Individualized Part b. Prepare and submit all reports required by the DMHMRSAS. The Local Lead Agency, with the advice and assistance of the LICC, shall: (1) Prepare and submit Part C expenditure reports (Attachment B – Expenditure Report Forms) that reflect expenditures incurred during each six months of the fiscal year (7/1/06 – 6/30/07). Any federal Part C funds unexpended at June 30, 2007 must be obligated and expended during the period of July 1, 2007 through September 30, 2007. Any unspent federal funds after September 30, 2007 will be returned to the DMHMRSAS. The expenditure reports are due 45 days following each six-month period. If an expenditure report is not submitted within 60 days following a reporting period, the DMHMRSAS shall suspend payments to the Local Lead Agency until the report is received in accordance with this contract. Funding will be brought up to date on the next payment once the report is received. Report and submission deadlines are as follows: (2) Within the local Part C allocation award amount, and in accordance with DMHMRSAS requirements and procedures, prepare and submit the budget and budget revisions in collaboration with the LICC. (a) Administrative costs may not exceed 5% of the total local Part C allocation. (b) The Local Lead Agency, in collaboration with the LICC, may make budget revisions of any amount within a budget category without prior approval of the DMHMRSAS. The budget categories are Systems Operations and Entitled Services. (See definitions on pages 2-5). The Local Lead Agency, in collaboration with the LICC, also may revise up to 10% of its budget between categories without the approval of the DMHMRSAS. When seeking to move funds between budget categories, revisions, either singular or cumulative, exceeding 10% of the amount of this Contract must be submitted in writing to the DMHMRSAS and approved prior to the use of funds for newly proposed expenditures. These revisions shall be indicated on all subsequent expenditure reports in accordance with DMHMRSAS requirements. c. Prepare and submit data mandated by the Virginia General Assembly under Budget Line Item 334 including the following: (1) Total revenues used to support Part C services provided by the local lead agency; and (2) Total expenses for all Part C services provided by the local lead agency. This data is to be reported on the Budget/Expenditure Form with the 10/01/07 submission of the report. d. Make available Part C funds to ensure access to and maintenance for all necessary computer resources in accordance with DMHMRSAS requirements to ensure: a) communication with the state office (e.g., email and Internet access); b) the completion of all necessary written activities for compliance with this contract; and c) the management of data required under Virginia’s Part C General Supervision and Monitoring System. Part C funds budgeted for this purpose must be reflected in the Data Collection line item of the local Part C budget. e. Return unspent federal and state Part C funds. f. Notify DMHMRSAS of budget shortfalls, including supporting documentation of need, upon the identification of the financial need.

FISCAL. The Local Lead Agency, with the advice and assistance of the LICC, shall: a. Purchase, contract for, and/or provide services and disburse funds in accordance with the local interagency Part C budget developed in collaboration with the LICC and approved by the DMHMRSAS. The Local Lead Agency shall: (1) Ensure adherence to its own requirements, as well as those of the DMHMRSAS, including Part C of the IDEA, as amended, for managing funds – including audits, hiring of personnel, and complying with the Virginia Public Procurement Act when contracting for services, other Part C functions, and/or purchasing supplies/equipment. (2) Provide accurate and detailed information to the LICC regarding its requirements, as well as those of DMHMRSAS, for procuring services and disbursing funds in order to facilitate interagency decisions and recommendations for use of funds within given parameters. (3) Include a requirement for compliance with all state and local Part C Policies and Procedures including provision of services in accordance with Individualized Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places in all of its contracts with Part C service providers. (4) Monitor all of its contracts with Part C service providers for compliance with all state and local Part C Policies and Procedures, including provision of services in accordance with Individualized PartPart C Early Intervention Supports and Services in Everyday Routines, Activities and Places. b. Prepare and submit all reports required by the DMHMRSAS. The Local Lead Agency, with the advice and assistance of the LICC, shall: (1) Prepare and submit Part C expenditure reports (Attachment B – Expenditure Report Forms) that reflect expenditures incurred during each six months of the fiscal year (7/1/06 7/1/05 – 6/30/076/30/06). Any federal or state Part C funds unexpended at June 30, 2007 2006 must be obligated and expended during the period of July 1, 2007 2006 through September 30, 20072006. Any unspent federal funds after September 30, 2007 2006 will be returned to the DMHMRSAS. The expenditure reports reports, which must include signatures of an individual with fiscal authority from the Local Lead Agency and the Local Part C System Manager, are due 45 days following each six-month periodsix months. If an expenditure report is not submitted within later than 60 days following a reporting period, the DMHMRSAS shall suspend payments to the Local Lead Agency until the report is received in accordance with this contract. Funding will be brought up to date on the next payment once the report is received. Report and submission deadlines are as follows: (2) Within the local Part C allocation award amount, amount and in accordance with DMHMRSAS requirements and procedures, prepare and submit the budget and budget revisions in collaboration with the LICC. (a) Administrative costs may not exceed 53% of the total local Part C allocation.; (b) The Local Lead Agency, in collaboration with the LICC, may make budget revisions of any amount within a budget category without prior approval of the DMHMRSAS. The budget categories are Systems Operations and Entitled Services. (See definitions on pages 2-5). 5 or on page 28.) The Local Lead Agency, in collaboration with the LICC, also may revise up to 10% of its budget between categories without the approval of the DMHMRSAS. When seeking to move funds between budget categories, revisions, either singular or cumulative, exceeding 10% of the amount of this Contract must be submitted in writing to the DMHMRSAS and approved prior to the use of funds for newly proposed expenditures. These revisions shall be indicated on all subsequent expenditure reports in accordance with DMHMRSAS requirements. c. Prepare and submit data mandated by the Virginia General Assembly under Budget Line Item 334 including the following: (1a) Total revenues used to support Part C services provided by the local lead agency; andservices; (2b) Total expenses for all Part C services services; (c) Total numbers of infants and toddlers and families served using all Part C revenues; and (d) Services provided to those infants and toddlers and families. The information mandated for reporting by the local lead agency. This data is to General Assembly will be reported by the Local Lead Agency on the Budget/Expenditure Form with Form. Total revenues used to support Part C services shall be submitted by the 10/01/07 submission Local Lead Agency on the designated area of Page 1 of the report.Budget/Expenditure Form. Total expenses for all Part C services and services provided to those infants and toddlers and families shall be reported on the designated area of Page 2 of the Budget/Expenditure. Total number of infants and toddlers and families served using all Part C revenues shall be compiled and reported by the state office from ITOTS data. (See Attachment B for reporting form and instructions) d. Make available Part C funds to ensure access to and maintenance for all necessary computer resources in accordance with DMHMRSAS requirements to ensure: a) communication with the state office (e.g., email and Internet access); b) the completion of all necessary written activities for compliance with this contract; and c) the management of data required under Virginia’s Part C General Supervision for XXXX and Monitoring Systemother required/requested data needs (see xxx.xxxxxxxx.xxx for required XXXX data elements) via Microsoft Access Software or other software as provided by the state. Part C funds budgeted for this purpose must be reflected in the Data Collection line item of the local Part C budget. e. Return unspent federal and state Part C funds. f. Notify DMHMRSAS of budget shortfalls, including supporting documentation of need, upon the identification of the financial need.

FISCAL. The Local Lead Agency, with the advice and assistance of the LICC, Agency shall: a. Purchase, contract for, and/or provide services and disburse funds in accordance with the local interagency Part C budget developed in collaboration with by the LICC and approved by the DMHMRSAS. . (1) The Local Lead Agency shall: (1) Ensure shall ensure adherence to its own requirements, as well as those of the DMHMRSAS, including Part C of the Individuals with Disabilities Education Act (IDEA, as amended), for managing funds – including audits, hiring of personnel, and complying with the Virginia Public Procurement Act when contracting for services, other Part C functions, functions and/or purchasing supplies/equipment. (2) Provide The Local Lead Agency shall provide accurate and detailed information to the LICC regarding its requirements, as well as those of DMHMRSAS, for procuring services and disbursing funds in order to facilitate interagency decisions and recommendations for use of funds within given parameters. (3) Include The Local Lead Agency shall include a requirement for compliance with all state and local Part C Policies and Procedures (including provision of services in accordance with Individualized Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places Places) in all of its contracts with Part C service providers. (4) Monitor The Local Lead Agency shall monitor all of its contracts with Part C service providers for compliance with with all state and local Part C Policies and Procedures, Procedures (including provision of services in accordance with Individualized PartPart C Early Intervention Supports and b. Prepare and submit all reports required by the DMHMRSAS. The Specifically the Local Lead Agency, with the advice and assistance of the LICC, Agency shall: (1) Prepare and submit Part C expenditure reports (Attachment B – Expenditure Quarterly Report Forms) that reflect expenditures incurred during each six months quarter of the fiscal year (7/1/06 7/1/04 – 6/30/076/30/05). Any federal or state Part C funds unexpended at June 30, 2007 must 2005 may be obligated and expended during the period of July 1, 2007 2005 through September 30, 20072005. Any unspent federal funds after September 30, 2007 2005 will be returned to the DMHMRSAS. The expenditure reports reports, which must include signatures of an individual with fiscal authority from the Local Lead Agency and the LICC Coordinator, are due 45 30 days following each six-month periodquarter. If an expenditure report is not submitted within 60 later than 45 days following a reporting periodquarter, the DMHMRSAS shall suspend payments to the Local Lead Agency until the report is received in accordance with this contract. Funding will be brought up to date on the next payment once the report is received. Report quarters and submission deadlines are as follows:: First report (07/01/04 thru 09/30/04) Due October 31, 2004 Second Report (10/01/04 thru 12/31/04) Due February 2, 2005 Third Report (01/01/05 thru 03/31/05) Due May 3, 2005 Fourth/Final Report (04/01/05 thru 06/30/05) Due August 2, 2005 (2) Within the local Part C allocation award amount, and in accordance with DMHMRSAS requirements and procedures, prepare Prepare and submit the budget and budget revisions in collaboration with the LICC. (a) , within the LICC Part C allocation award amount and in accordance with DMHMRSAS requirements and procedures. The budget and budget revisions must be developed within the following parameters: ▪ Administrative costs may not exceed 53% of the total local Part C allocation. ; ▪ Council Operations may not exceed 10% of the total local Part C allocation OR $25,000, whichever is less; and may not exceed the amount of Part C dollars budgeted for Council Operations in SFY-04. ▪ For Direct Services, associated costs may not exceed $25 per visit per child (bor the current negotiated rate, if that is less) and Part C funds may be used to pay associated costs for no more than 2 service visits per month per child. The Local Lead Agency, in collaboration with the LICC, LICC may make budget revisions of any amount within a budget category without prior approval of the DMHMRSAS. The budget categories are Systems Operations and Entitled Services. (See definitions on pages 2-5). The Local Lead Agency, in collaboration with the LICC, LICC also may revise up to 10% of its budget between categories without the approval of the DMHMRSAS. When seeking to move funds between budget categories, revisions, either singular or cumulative, exceeding 10% of the amount of this Contract must be submitted in writing to the DMHMRSAS and approved prior to the use of funds for newly proposed expenditures. These revisions shall be indicated on all subsequent expenditure reports in accordance with DMHMRSAS requirements. c. (3) Prepare and submit submit, in collaboration with the LICC, the Service Delivery Oversight and Budget Management Tool form monthly using the form and instructions provided in Attachment H. The Local Lead Agency may use electronic capabilities to produce a substantially equivalent form for submission of this information as long as that form documents the same data mandated required on the Service Delivery Oversight and Budget Management Tool form. Submission deadlines are 10 days following the end of the previous month. The Service Delivery Oversight and Budget Management Tool form will be reviewed monthly by the Virginia General Assembly under Budget Line Item 334 including DMHMRSAS to monitor local budget status and individualization of supports and services. If the followingpattern of supports and services documented on this form does not appear to reflect individualization of supports and services (e.g. almost all children receive services at the same frequency and intensity, the same disciplines are almost always involved, there appears to be little or no use of a primary service provider or consultation, etc.), then the following steps will be taken: (1a) Total revenues used The Local Lead Agency will submit to the DMHMRSAS, within 5 calendar days of request, a sample of IFSPs as specified by the DMHMRSAS. (b) The DMHMRSAS will review individual IFSPs to determine whether outcomes reflect stated child and family interests, needs, routines, desired activity settings, and priorities; and whether listed supports and services are based on the selection of the most appropriate provider to support and assist the family in accomplishing those outcomes. (c) If the DMHMRSAS determines that Part C supports and services provided by are not being individualized for children and families, then the Local Lead Agency will receive from DMHMRSAS, within 30 calendar days of the local lead agency; andform being submitted, a written Action Plan with steps to be taken to improve individualization of supports and services. Those steps will be determined based upon specific local issues identified through the review of submitted IFSPs. At a minimum, the required steps will include that all local Part C personnel participate in hands-on practice with development of outcomes and identification of appropriate supports and services (this activity will be facilitated by DMHMRSAS Part C Technical Assistance Consultants). (2d) Total expenses for all The DMHMRSAS will continue to review the locality’s monthly Service Delivery Oversight and Budget Management Tool forms and will expect to see service delivery trends that reflect individualization of supports and services within 3 months of the date the Local Lead Agency received the written Action Plan from DMHMRSAS. (e) If no change in service delivery patterns is demonstrated, consequences may include withholding of Part C funds; requiring the Local Lead Agency to give notice of contract termination to any local provider whose data indicate that supports and services provided by the local lead agency. This data is are not being individualized in accordance with Virginia Policies and Procedures and Individualizing Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places; or other actions as deemed necessary to be reported on the Budget/Expenditure Form with the 10/01/07 submission of the reportcorrect non- compliance. d. c. Make available Part C funds to ensure access to and maintenance for all necessary computer resources in accordance with DMHMRSAS requirements to ensure: a) communication with the state office (e.g., email and Internet access); b) the completion of all necessary written activities for compliance with this contract; and c) the management of data required under Virginia’s Part C General Supervision for XXXX and Monitoring Systemother required/requested data needs (see xxx.xxxxxxxx.xxx for required XXXX data elements) via Microsoft Access Software or other software as provided by the state. Part C funds budgeted for this purpose must be reflected in the Data Collection administrative line item of the local Part C budget. e. Return unspent federal and state budget (which may not exceed 3% of the total local Part C fundsallocation). f. Notify DMHMRSAS of budget shortfalls, including supporting documentation of need, upon the identification of the financial need.

FISCAL. The Local Lead Agency, with the advice and assistance of the LICC, shall: a. Purchase, contract for, and/or provide services and disburse funds in accordance with the local interagency Part C budget developed in collaboration with the LICC and approved by the DMHMRSAS. The Local Lead Agency shall: (1) Ensure adherence to its own requirements, as well as those of the DMHMRSAS, including Part C of the IDEA, as amended, for managing funds – including audits, hiring of personnel, and complying with the Virginia Public Procurement Act when contracting for services, other Part C functions, and/or purchasing supplies/equipment. (2) Provide accurate and detailed information to the LICC regarding its requirements, as well as those of DMHMRSAS, for procuring services and disbursing funds in order to facilitate interagency decisions and recommendations for use of funds within given parameters. (3) Include a requirement for compliance with all state and local Part C Policies and Procedures including provision of services in accordance with the Individualized Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places in all of its contracts with Part C service providers. On the web at: xxxx://xxx.xxxxxxxx.xxx/documents/pr-SupportandServices.pdf. (4) Monitor all of its contracts with Part C service providers for compliance with all state and local Part C Policies and Procedures, including provision of supports and services in accordance with Individualized PartPart C Early Intervention Supports and Services in Everyday Routines, Activities and Places. On the web at: xxxx://xxx.xxxxxxxx.xxx/documents/pr-SupportandServices.pdf. b. Prepare and submit all reports required by the DMHMRSAS. The Local Lead Agency, with the advice and assistance of the LICC, shall: (1) Prepare and submit Part C expenditure reports (Attachment B – Expenditure Report Forms) that reflect expenditures incurred during each six months of the fiscal year (7/1/06 7/1/07 – 6/30/076/30/08). Any federal Federal Part C funds unexpended at June 30, 2007 2008 must be obligated and expended during the period of July 1, 2007 2008 through September 30, 20072008. Any unspent federal funds after September 30, 2007 2008 will be returned to the DMHMRSAS. The expenditure reports are shall be due 45 days following each six-month periodon the dates listed below. If an expenditure report is not submitted within 60 later than 15 days following a reporting periodthe due date, the DMHMRSAS shall suspend payments to the Local Lead Agency until the report is received in accordance with this contract. Funding will shall be brought up to date on the next payment once the report is receivedreceived and approved/verified for accuracy and completeness. Report and submission deadlines are as follows: (2) Within the local Part C allocation award amount, and in accordance with DMHMRSAS requirements and procedures, prepare and submit the budget and budget revisions in collaboration with the LICC. (a) Administrative costs may not exceed 5% of the total local Part C allocation. (b) The Local Lead Agency, in collaboration with the LICC, may make budget revisions of any amount within a budget category without prior approval of the DMHMRSAS. The budget categories are Systems Operations and Entitled Services. (See definitions on pages 2-57). The Local Lead Agency, in collaboration with the LICC, also may revise up to 10% of its budget between categories without the prior approval of the DMHMRSAS. When seeking to move funds between budget categories, revisions, either singular or cumulative, exceeding 10% of the amount of this Contract must shall be submitted in writing to the DMHMRSAS and approved prior to the use of funds for newly proposed expenditures. These revisions shall be indicated on all subsequent expenditure reports in accordance with DMHMRSAS requirements. c. Prepare and submit data mandated by the Virginia General Assembly under Budget Line the 2006 Appropriation Act, Item 334 312 (K) including the following: (1) Total revenues by funding source used to support Part C services provided by the local lead agency; and; (2) Total expenses for all Part C services provided by the local lead agencyPart C system, including all local Part C providers; and (3) The services provided to those infants, toddlers and families. This data is to be reported on the Budget/Expenditure Report Form with the 10/01/07 10/01/08 submission of the report. d. Prepare and submit data and all other information in a complete and timely manner according to the requirements established by the Office of Special Educations Programs, U.S. Department of Education for the Part C Financial Verification and all System and Program Monitoring requirements as requested by DMHMRSAS. e. Make available Part C funds to ensure access to and maintenance for all necessary computer resources resources, including equipment and personnel, in accordance with DMHMRSAS requirements to ensure: a) communication with the state office (e.g., email and Internet access); b) the completion of all necessary written activities for compliance with this contract; and c) the management of data required under Virginia’s Part C General Supervision and Monitoring System. Part C funds budgeted for this purpose must shall be reflected in the Data Collection line item of the local Part C budget. e. f. Return unspent federal and state Federal Part C fundsfunds to the Office of Grants Management of the DMHMRSAS as directed by the DMHMRSAS Fiscal Office. State dollars that are unspent may be carried over and spent through June 30, 2008. f. g. Notify DMHMRSAS of budget shortfalls, including supporting documentation of need, specific reasons for need and efforts to secure other available funding, upon the identification of the financial need.

FISCAL. The Local Lead Agency, with the advice and assistance of the LICC, Agency shall: a. Purchase, contract for, and/or provide services and disburse funds in accordance with the local interagency Part C budget developed in collaboration with the LICC and approved by the DMHMRSAS. . (1) The Local Lead Agency shall: (1) Ensure shall ensure adherence to its own requirements, as well as those of the DMHMRSAS, including Part C of the Individuals with Disabilities Education Act (IDEA, as amended), for managing funds – including audits, hiring of personnel, and complying with the Virginia Public Procurement Act when contracting for services, other Part C functions, and/or purchasing supplies/equipment. (2) Provide The Local Lead Agency shall provide accurate and detailed information to the LICC regarding its requirements, as well as those of DMHMRSAS, for procuring services and disbursing funds in order to facilitate interagency decisions and recommendations for use of funds within given parameters. (3) Include The Local Lead Agency shall include a requirement for compliance with all state and local Part C Policies and Procedures (including provision of services in accordance with Individualized Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places Places) in all of its contracts with Part C service providers. (4) Monitor The Local Lead Agency shall monitor all of its contracts with Part C service providers for compliance with all state and local Part C Policies and Procedures, Procedures (including provision of services in accordance with Individualized PartPart C Early Intervention Supports and Services in Everyday Routines, Activities and Places). b. Prepare and submit all reports required by the DMHMRSAS. The Specifically the Local Lead Agency, with the advice and assistance of the LICC, Agency shall: (1) Prepare and submit Part C expenditure reports (Attachment B – Expenditure Quarterly Report Forms) that reflect expenditures incurred during each six months quarter of the fiscal year (7/1/06 7/1/04 – 6/30/076/30/05). Any federal or state Part C funds unexpended at June 30, 2007 must 2005 may be obligated and expended during the period of July 1, 2007 2005 through September 30, 20072005. Any unspent federal funds after September 30, 2007 2005 will be returned to the DMHMRSAS. The expenditure reports reports, which must include signatures of an individual with fiscal authority from the Local Lead Agency and the Local Part C System Manager, are due 45 30 days following each six-month periodquarter. If an expenditure report is not submitted within 60 later than 45 days following a reporting periodquarter, the DMHMRSAS shall suspend payments to the Local Lead Agency until the report is received in accordance with this contract. Funding will be brought up to date on the next payment once the report is received. Report quarters and submission deadlines are as follows:: First report (07/01/04 thru 09/30/04) Due October 31, 2004 Second Report (10/01/04 thru 12/31/04) Due February 2, 2005 Third Report (01/01/05 thru 03/31/05) Due May 3, 2005 Fourth Report (04/01/05 thru 06/30/05) Due August 2, 2005 (2) Within the local Part C allocation award amount, and in accordance with DMHMRSAS requirements and procedures, prepare Prepare and submit the budget and budget revisions in collaboration with the LICC. (a) , within the local Part C allocation award amount and in accordance with DMHMRSAS requirements and procedures. The budget and budget revisions must be developed within the following parameters: ▪ Administrative costs may not exceed 53% of the total local Part C allocation. ; ▪ For Direct Services, associated costs may be paid with Part C funds for up to 24 visits per child per year and for IFSP meetings and professional consultations (b) child/family not present). There must be a local mechanism by which the IFSP team can request from the Local Lead Agency payment with Part C funds of associated costs for more than 24 visits per year for an individual child (See 2.1.1.d below). The Local Lead Agency, in collaboration with the LICC, may make budget revisions of any amount within a budget category without prior approval of the DMHMRSAS. The budget categories are Systems Operations and Entitled Services. (See definitions on pages 2-5). The Local Lead Agency, in collaboration with the LICC, also may revise up to 10% of its budget between categories without the approval of the DMHMRSAS. When seeking to move funds between budget categories, revisions, either singular or cumulative, exceeding 10% of the amount of this Contract must be submitted in writing to the DMHMRSAS and approved prior to the use of funds for newly proposed expenditures. These revisions shall be indicated on all subsequent expenditure reports in accordance with DMHMRSAS requirements. c. Prepare and submit data mandated by the Virginia General Assembly under Budget Line Item 334 including the following: (1) Total revenues used to support Part C services provided by the local lead agency; and (2) Total expenses for all Part C services provided by the local lead agency. This data is to be reported on the Budget/Expenditure Form with the 10/01/07 submission of the report. d. Make available Part C funds to ensure access to and maintenance for all necessary computer resources in accordance with DMHMRSAS requirements to ensure: a) communication with the state office (e.g., email and Internet access); b) the completion of all necessary written activities for compliance with this contract; and c) the management of data required under Virginia’s Part C General Supervision for XXXX and Monitoring Systemother required/requested data needs (see xxx.xxxxxxxx.xxx for required XXXX data elements) via Microsoft Access Software or other software as provided by the state. Part C funds budgeted for this purpose must be reflected in the Data Collection line item of the local Part C budget. e. Return unspent federal d. Develop and state implement a mechanism by which the IFSP team can request from the Local Lead Agency payment with Part C fundsfunds of associated costs for more than 24 visits per year for an individual child. f. Notify DMHMRSAS of budget shortfalls, including supporting documentation of need, upon the identification of the financial need.

FISCAL. The Local Lead Agency, with the advice and assistance of the LICC, shall: a. Purchase, contract for, and/or provide services and disburse funds in accordance with the local interagency Part C budget developed in collaboration with the LICC and approved by the DMHMRSAS. The Local Lead Agency shall: (1) Ensure adherence to its own requirements, as well as those of the DMHMRSAS, including Part C of the IDEA, as amended, for managing funds – including audits, hiring of personnel, and complying with the Virginia Public Procurement Act when contracting for services, other Part C functions, and/or purchasing supplies/equipment. (2) Provide accurate and detailed information to the LICC regarding its requirements, as well as those of DMHMRSAS, for procuring services and disbursing funds in order to facilitate interagency decisions and recommendations for use of funds within given parameters. (3) Include a requirement for compliance with all state and local Part C Policies and Procedures including provision of services in accordance with Individualized Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places in all of its contracts with Part C service providers. (4) Monitor all of its contracts with Part C service providers for compliance with all state and local Part C Policies and Procedures, including provision of supports and services in accordance with Individualized PartPart C Early Intervention Supports and Services in Everyday Routines, Activities and Places. b. Prepare and submit all reports required by the DMHMRSAS. The Local Lead Agency, with the advice and assistance of the LICC, shall: (1) Prepare and submit Part C expenditure reports (Attachment B – Expenditure Report Forms) that reflect expenditures incurred during each six months of the fiscal year (7/1/06 7/1/07 – 6/30/076/30/08). Any federal Federal Part C funds unexpended at June 30, 2007 2008 must be obligated and expended during the period of July 1, 2007 2008 through September 30, 20072008. Any unspent federal funds after September 30, 2007 2008 will be returned to the DMHMRSAS. The expenditure reports are due 45 days following each six-month period. If an expenditure report is not submitted within later than 60 days following a reporting period, the DMHMRSAS shall suspend payments to the Local Lead Agency until the report is received in accordance with this contract. Funding will be brought up to date on the next payment once the report is receivedreceived and approved/verified for accuracy and completeness. Report and submission deadlines are as follows: (2) Within the local Part C allocation award amount, and in accordance with DMHMRSAS requirements and procedures, prepare and submit the budget and budget revisions in collaboration with the LICC. (a) Administrative costs may not exceed 5% of the total local Part C allocation. (b) The Local Lead Agency, in collaboration with the LICC, may make budget revisions of any amount within a budget category without prior approval of the DMHMRSAS. The budget categories are Systems Operations and Entitled Services. (See definitions on pages 2-57). The Local Lead Agency, in collaboration with the LICC, also may revise up to 10% of its budget between categories without the prior approval of the DMHMRSAS. When seeking to move funds between budget categories, revisions, either singular or cumulative, exceeding 10% of the amount of this Contract must be submitted in writing to the DMHMRSAS and approved prior to the use of funds for newly proposed expenditures. These revisions shall be indicated on all subsequent expenditure reports in accordance with DMHMRSAS requirements. c. Prepare and submit data mandated by the Virginia General Assembly under Budget Line Item 334 312 K including the following: (1) Total revenues by funding source used to support Part C services provided by the local lead agency; and (2) Total expenses for all Part C services provided by the local lead agency; and (3) The services provided to those infants, toddlers and families. This data is to be reported on the Budget/Expenditure Form with the 10/01/07 10/01/08 submission of the report. d. Prepare and submit data and all other information in a complete and timely manner according to the requirements established by the Office of Special Educations Programs, U.S. Department of Education for the Part C Financial Verification and all System and Program Monitoring requirements as requested by DMHMRSAS. e. Make available Part C funds to ensure access to and maintenance for all necessary computer resources resources, including equipment and personnel, in accordance with DMHMRSAS requirements to ensure: a) communication with the state office (e.g., email and Internet access); b) the completion of all necessary written activities for compliance with this contract; and c) the management of data required under Virginia’s Part C General Supervision and Monitoring System. Part C funds budgeted for this purpose must be reflected in the Data Collection line item of the local Part C budget. e. f. Return unspent federal Federal and state State Part C fundsfunds to the Office of Grants Management of the DMHMRSAS as directed. f. g. Notify DMHMRSAS of budget shortfalls, including supporting documentation of need, specific reasons for need and efforts to secure other available funding, upon the identification of the financial need.

FISCAL. The Local Lead Agency, with the advice and assistance of the LICC, shall: a. Purchase, contract for, and/or provide services and disburse funds in accordance with the local interagency Part C budget developed in collaboration with the LICC and approved by the DMHMRSAS. The Local Lead Agency shall:. (1) Ensure adherence to its own requirements, as well as those of the DMHMRSAS, including Part C of the IDEA, as amended, for managing funds – including audits, hiring of personnel, and complying with the Virginia Public Procurement Act when contracting for services, other Part C functions, and/or purchasing supplies/equipment. (2) Provide accurate and detailed information to the LICC regarding its requirements, as well as those of DMHMRSAS, for procuring services and disbursing funds in order to facilitate interagency decisions and recommendations for use of funds within given parameters. (3) Include a requirement for compliance with all state and local Part C Policies and Procedures (including provision of services in accordance with Individualized Part C Early Intervention Supports and Services in Everyday Routines, Activities and Places Places) in all of its contracts with Part C service providers. (4) Monitor all of its contracts with Part C service providers for compliance with all state and local Part C Policies and Procedures, Procedures (including provision of services in accordance with Individualized PartPart C Early Intervention Supports and Services in Everyday Routines, Activities and Places). b. Prepare and submit all reports required by the DMHMRSAS. The Local Lead Agency, with the advice and assistance of the LICC, shall: (1) Prepare and submit Part C expenditure reports (Attachment B – Expenditure Report Forms) that reflect expenditures incurred during each six months of the fiscal year (7/1/06 7/1/ 05 – 6/30/076/30/ 06). Any federal or state Part C funds unexpended at June 30, 2007 2006 must be obligated and expended during the period of July 1, 2007 2006 through September 30, 20072006. Any unspent federal funds after September 30, 2007 2006 will be returned to the DMHMRSAS. The expenditure reports reports, which must include signatures of an individual with fiscal authority from the Local Lead Agency and the Local Part C System Manager, are due 45 days following each six-month periodsix months. If an expenditure report is not submitted within later than 60 days following a reporting period, the DMHMRSAS shall suspend payments to the Local Lead Agency until the report is received in accordance with this contract. Funding will be brought up to date on the next payment once the report is received. Report and submission deadlines are as follows: (2) Within the local Part C allocation award amount, and in accordance with DMHMRSAS requirements and procedures, prepare and submit the budget and budget revisions in collaboration with the LICC. (a) Administrative costs may not exceed 5% of the total local Part C allocation. (b) The Local Lead Agency, in collaboration with the LICC, may make budget revisions of any amount within a budget category without prior approval of the DMHMRSAS. The budget categories are Systems Operations and Entitled Services. (See definitions on pages 2-5). The Local Lead Agency, in collaboration with the LICC, also may revise up to 10% of its budget between categories without the approval of the DMHMRSAS. When seeking to move funds between budget categories, revisions, either singular or cumulative, exceeding 10% of the amount of this Contract must be submitted in writing to the DMHMRSAS and approved prior to the use of funds for newly proposed expenditures. These revisions shall be indicated on all subsequent expenditure reports in accordance with DMHMRSAS requirements. c. Prepare and submit data mandated by the Virginia General Assembly under Budget Line Item 334 including the following: (1) Total revenues used to support Part C services provided by the local lead agency; and (2) Total expenses for all Part C services provided by the local lead agency. This data is to be reported on the Budget/Expenditure Form with the 10/01/07 submission of the report. d. Make available Part C funds to ensure access to and maintenance for all necessary computer resources in accordance with DMHMRSAS requirements to ensure: a) communication with the state office (e.g., email and Internet access); b) the completion of all necessary written activities for compliance with this contract; and c) the management of data required under Virginia’s Part C General Supervision and Monitoring System. Part C funds budgeted for this purpose must be reflected in the Data Collection line item of the local Part C budget. e. Return unspent federal and state Part C funds. f. Notify DMHMRSAS of budget shortfalls, including supporting documentation of need, upon the identification of the financial need.