Common use of Formal Representation Clause in Contracts

Formal Representation. A. When formal meetings are scheduled for the purpose of meeting and conferring on subjects within the scope of representation, Union may be represented by one representative and the Chief Xxxxxxx or their designee. These employees may attend these meetings during regular work hours without loss of compensation or other benefits. Employees working shift hours other than regular day work hours may attend meetings and will have their schedules adjusted to the day shift for each meeting. B. For purposes of meeting and conferring on a successor Memorandum of Understanding (MOU), three representatives plus the Chief Xxxxxxx are considered a reasonable number of representatives. The Union agrees that only three employees designated by the Union plus the Chief Xxxxxxx will be eligible for paid release time to participate in meeting and conferring on a successor MOU when they are scheduled to work on a day that the meeting is scheduled. However, additional representatives may attend upon mutual agreement of the Parties. C. Union may select a representative to attend City Council, Council Committee, Civil Service Commission, Retirement Board, Special Employer-Employee Committee meetings, and meetings of other special commissions or boards established by the City Council, during regular work hours, without loss of compensation, when subjects within the scope of representation are being discussed. D. Union shall, whenever practicable, submit the names of all designated representatives to Management at least two working days in advance of the meetings provided further: 1. That no representative will leave their duty or workstation or assignment without specific approval of Management. 2. That approval to attend any meeting is subject to scheduling by Management in a manner consistent with the operating needs and work schedules. E. Nothing provided in this Article limits or restricts Management from scheduling meetings before or after regular duty or work hours under appropriate circumstances. F. Union will have a permanent representative on the Suggestion Awards Committee. G. Union Stewards will be granted the opportunity to attend meetings during regular work hours without loss of compensation or other benefits provided that Union, not individual employees, provides Management and the employee’s Appointing Authority with notice of meetings at least five working days in advance of the meetings and pursuant to the provisions of Section A. 1. In the event Union must convene an emergency board or xxxxxxx meeting, Union shall give Management as much notice of this meeting as circumstances permit. For the purposes of the notice and approval provisions of this paragraph, “Management” shall mean the Human Resources Director or their designee.

Formal Representation. A. When formal meetings are scheduled for the purpose of meeting and conferring on subjects within the scope of representation, Union may be represented by one representative a reasonable number of employee members of the Unit or Units involved, and the Chief Xxxxxxx President or their his or her designee, as agreed to with Management prior to the meetings. These employees may attend these meetings during regular work hours without loss of compensation or other benefits. Employees working shift hours other than regular day work hours may attend meetings and will have their schedules adjusted to the day shift for each meeting. B. . For purposes of meeting and conferring on a successor Memorandum of Understanding (MOU)Memorandum, three representatives of each Unit plus the Chief Xxxxxxx President and Vice President are considered a reasonable number of representatives. The Union agrees that only three employees designated by the Union plus the Chief Xxxxxxx will be eligible for paid release time to participate in meeting and conferring on a successor MOU when they are scheduled to work on a day that the meeting is scheduled. However, additional representatives may attend upon mutual agreement of the Parties. C. . Union may select a representative to attend City Council, Council Committee, Civil Service Commission, Retirement Board, Special Employer-Employee Committee meetings, and meetings of other special commissions or boards established by the City Council, during regular work hours, without loss of compensation, when subjects within the scope of representation are being discussed. D. . Union shall, whenever practicable, submit the names of all designated representatives to Management at least two working days in advance of the meetings provided further: 1. That no representative will leave their his or her duty or workstation work station or assignment without specific approval of Management. 2. That approval to attend any meeting is subject to scheduling by Management in a manner consistent with the operating needs and work schedules. E. B. Nothing provided in this Article limits or restricts Management from scheduling meetings before or after regular duty or work hours under appropriate circumstances. F. C. Union will have a permanent representative on the Suggestion Awards Committee. G. D. Union Board Members and Stewards will be granted the opportunity to attend meetings during regular work hours without loss of compensation or other benefits provided that Union, not individual employees, provides Management and the employee’s Appointing Authority with notice of meetings at least five working days in advance of the meetings and pursuant to the provisions of Section A. 1A.1. In the event Union must convene an emergency board or xxxxxxx meeting, Union shall give Management as much notice of this meeting as circumstances permit. For the purposes of the notice and approval provisions of this paragraph, “Management” shall mean the Human Resources Director or their his or her designee.