Common use of Functional Responsibilities Clause in Contracts

Functional Responsibilities. Providing knowledge and recognized expertise in the specific subject area of the project • Understanding and providing in-depth knowledge of the business processes of the project • Providing consultative expertise in fulfillment of contract deliverables and Statements of Work • Articulating and implementing best practices related to the subject area of project • Applying expertise to support the project’s vision and strategic direction Information Technology Independent Verification and Validation Services Work Plan and (IT) IV&V Methodology [Redacted] Prepared for: The State of Florida Department of Management Services July 20, 2021 Prepared by: JANUS Software, Inc. d/b/a JANUS Associates 0 Xxxxx Xxxxx Stamford, CT 06907 Contact: Xxxxxxxx Xxxxxx Phone: 000-000-0000 Email: xxxxxxxxx@xxxxxxxxxxxxxxx.xxx The following proposal has been redacted. XXXXX requests that sections in our proposals titled Methodology, Approach, and Deliverables (or any language associated with them) including graphics and/or charts within those sections be treated as Proprietary/Trade Secrets. This information relates to XXXXX’ main line of business and the disclosure of which would cause irreparable harm to our business by providing a competitive advantage to other companies. Table of Contents Proposed IV&V Methodologies and Services 3 The Right Approach 3 Scope of Services 4 Flexibility 5 Measurable Results 5 Integrity 6 Quality 6 Budget and Schedule Compliance 6 Resource Management 6 Cost Effectiveness 7 Preliminary Activities 7 Privacy and Security 8 Methodologies 8 IV&V Status Meetings and Reporting 20 Federal Compliance 21 Operational and System Readiness 21 IV&V Deliverables and Work Products 21 Sample Risk Assessment 22 IV&V Project Management Plan 22 Independent Assessment and Quality Assurance 23 Tools 24 Assumptions 27 Appendices 29 Appendix A – Findings Sample Report 29 Appendix B – Risk Management Sample 30 Exhibit D Information Technology Independent Verification and Validation Services Contract No. 80101507-21-STC Work Plan and IV&V Methodology

Functional Responsibilities. Providing knowledge and recognized expertise in the specific subject area of the project • Understanding and providing in-depth knowledge of the business processes of the project • Providing consultative expertise in fulfillment of contract deliverables and Statements of Work • Articulating and implementing best practices related to the subject area of project • Applying expertise to support the project’s vision and strategic direction Information Technology Independent Verification and Validation Services DocuSign Envelope ID: EFFFF133-5C33-432C-B3ED-758E9228A0A0 EXHIBIT D PCG Work Plan and (IT) IV&V Methodology [Redacted] Prepared forProposal Florida Department of Managed Services Information Technology Independent Verification and Validation Services 21-80101507-RFP (000) 000-0000 Date: The July 20, 2021 | 1:00 PM ET To: Xxxxxx Xxxxxxxx, Purchasing Analyst Division of State of Purchasing Florida Department of Management Services July 200000 Xxxxxxxxx Xxx, 2021 Prepared by: JANUS SoftwareXxxxx 000 Tallahassee, Inc. d/b/a JANUS Associates 0 Xxxxx Xxxxx Stamford, CT 06907 Contact: Xxxxxxxx Xxxxxx FL 00000-0000 Phone: 000-000-0000 Email: xxxxxxxxx@xxxxxxxxxxxxxxx.xxx The following proposal has been redacted. XXXXX requests that sections in our proposals titled xxxxxx.xxxxxxxx@xxx.xx.xxx xxxxxxxx@xxxxx.xxx xxx.xxxxxxxxxxxxxxxxxxxxx.xxx 000 Xxxxxxx Xxxx, Xxxxx 0000 Sacramento, CA 95814 TABLE OF CONTENTS Work Plan and (IT) IV&V Methodology 1 Introduction 1 Framework, Methodology, Approach, and Deliverables (or any language associated with them) including graphics and/or charts within those sections be treated as Proprietary/Trade Secrets. This information relates to XXXXX’ main line of business Tools 6 Eclipse IV&V Framework 6 Training and the disclosure of which would cause irreparable harm to our business by providing a competitive advantage to other companies. Certification 7 Our Core Values 9 Sample Workplan 9 Technical Assessments 13 Deliverable Process 15 IV&V Toolkit 17 PCG | insight™: The Eclipse IV&V Mobility Solution 20 Enterprise Findings Log 21 Agile Methodology 22 Industry Standards and Best Practices 23 LIST OF TABLES Table of Contents Proposed IV&V Methodologies and Services 3 The Right Approach 3 Scope of Services 4 Flexibility 5 Measurable Results 5 Integrity 6 Quality 6 Budget and Schedule Compliance 6 Resource Management 6 Cost Effectiveness 7 Preliminary Activities 7 Privacy and Security 8 Methodologies 8 IV&V Status Meetings and Reporting 20 Federal Compliance 21 Operational and System Readiness 21 1: Minimum IV&V Deliverables 15 Table 2: Industry Standards and Best Practices 23 LIST OF FIGURES Figure 1: Eclipse IV&V Framework 6 Figure 2: Core Values 9 Figure 3: Technical Assessment Methodology 14 Figure 4: IV&V Toolkit 18 Work Products 21 Sample Risk Assessment 22 Plan and (IT) IV&V Project Methodology Introduction The State of Florida Department of Management Plan 22 Independent Assessment and Quality Assurance 23 Tools 24 Assumptions 27 Appendices 29 Appendix A – Findings Sample Report 29 Appendix B – Risk Management Sample 30 Exhibit D Services (DMS) has requested interested vendors to submit proposals for Information Technology (IT) Independent Verification and Validation Services Contract No(IV&V) services. 80101507-21-STC As an element of the PCG IT IV&V Proposal, we would like to submit our Work Plan and IT IV&V Methodology. In the last five years, PCG has worked on a number of projects for the state, local agencies, and school districts across Florida. During this period and across these projects, PCG has provided management or strategy consulting; program planning and evaluations; studies, analyses, and reports; training; policy and regulation; and systems alignment and consolidation services, to name a few examples. Every state has its own culture that exists in and between the various agencies. This includes a state's political culture. PCG has the experience to work within that culture to bring DMS and your customers’ projects to a successful closure within the IV&V services role. Since becoming an approved vendor with DMS in 2016 to perform IV&V services, PCG has introduced even stronger solutions backed by technology that reflect the modern needs for fast yet accurate information. We are proud to bring these improvements and new technology to DMS for your consideration of PCG as one of the strongest IV&V service providers. We are especially proud of the following: • Eclipse IV&V® Center of Excellence (XxX): PCG’s IV&V XxX is a library of information, tools, and templates that houses the Eclipse IV&V Framework and Methodology used by our IV&V consultants for all our engagements.

Functional Responsibilities. Providing knowledge and recognized expertise in the specific subject area of the project • Understanding and providing in-depth knowledge of the business processes of the project • Providing consultative expertise in fulfillment of contract deliverables and Statements of Work • Articulating and implementing best practices related to the subject area of project • Applying expertise to support the project’s vision and strategic direction Information Technology Independent Verification and Validation EXHIBIT D IT INDEPENDENT VERIFICATION AND VALIDATION SERVICES SOLICITATION# RFP No 21-80101507-RFP Attn: Xxxxxx Xxxxxxxx, Purchasing Analyst Department of Management Services Work Plan and 0000 Xxxxxxxxx Xxx, Xxxxx 000 Tallahassee, Florida 32399-0950 0000 X Xxxxxx N.W. Suite 750 Washington DC 20005 202.644.9774 (O)| 866.733.4974 (F) xxx.xxxxx@xxxxxxxxxxxxx.xxx xxx.xXxxxXxxxxxxx.xxx “PART THREE: WORK PLAN AND (IT) IV&V Methodology [Redacted] Prepared forMETHODOLOGY” WORK PLAN AND METHODOLOGY Our services also include The vTech team is equipped to deliver the following services to your organization: The State Benefits of Florida Department choosing vTech vTech’s responsibilities Work Plan vTech will maintain independence and make active efforts to avoid any conflicts of Management Services July 20interest throughout the period of performance for its work. vTech staff would adhere to the schedule for the timely delivery of their products and outputs. A key role for vTech, 2021 Prepared by: JANUS Softwarewhether for a waterfall or agile project, Inc. d/b/a JANUS Associates 0 Xxxxx Xxxxx Stamfordis to identify the risks or impediments to project success and to provide early detection of project, CT 06907 Contact: Xxxxxxxx Xxxxxx Phone: 000-000-0000 Email: xxxxxxxxx@xxxxxxxxxxxxxxx.xxx The following proposal has been redacted. XXXXX requests product, quality, or process variance that sections in our proposals titled Methodologycan affect the project’s cost, Approachresource demands, and Deliverables (timelines. As it is important to recognize that federally required IV&V assessments, reviews, and recommendations are made to State. vTech will submit reports simultaneously to State project staff. vTech will not expect to influence or any language associated with them) including graphics and/or charts within those sections be treated as Proprietary/Trade Secretscontrol the performance of development or implementation. This information relates to XXXXX’ main line of business and the disclosure of which would cause irreparable harm to our business by providing a competitive advantage to other companies. Table of Contents Proposed IV&V Methodologies and Services 3 The Right Approach 3 Scope of Services 4 Flexibility 5 Measurable Results 5 Integrity 6 Quality 6 Budget and Schedule Compliance 6 Resource Management 6 Cost Effectiveness 7 Preliminary Activities 7 Privacy and Security 8 Methodologies 8 IV&V Status Meetings and Reporting 20 Federal Compliance 21 Operational and System Readiness 21 IV&V Deliverables and Work Products 21 Sample Risk Assessment 22 IV&V Project Management Plan 22 Independent Assessment and Quality Assurance 23 Tools 24 Assumptions 27 Appendices 29 Appendix A – Findings Sample Report 29 Appendix B – Risk Management Sample 30 Exhibit D Information Technology Independent Verification and Validation Services Contract No. 80101507-21-STC Work Plan Exhibit E Contractor Performance Survey Note: This is an example of the questions contained in the Contractor Performance Survey. The actual survey will be provided in electronic form. Customers shall complete this Contractor Performance Survey for each Contractor on a quarterly basis. Customers will electronically submit the completed Contractor Performance Survey(s) to the Department’s Contract Manager no later than the due date indicated in Section F-1 of Attachment A--Statement of Work. Contractor's Name: Quarter: Purchase Order (PO) Number: PO Total $ Amount: PO Starting Date: Ending Date: Please review the attached Rating Definitions and IV&V Methodologyprovide your opinion by rating the following: Quality of Service 1. Effectiveness performing tasks 2. Quality and completeness of work 4 ❒ 3 ❒ 4 ❒ 3 ❒ 2 ❒ 2 ❒ 1 ❒ 1 ❒ Cost Control

Functional Responsibilities. Providing knowledge and recognized expertise in the specific subject area of the project • Understanding and providing in-depth knowledge of the business processes of the project • Providing consultative expertise in fulfillment of contract deliverables and Statements of Work • Articulating and implementing best practices related to the subject area of project • Applying expertise to support the project’s vision and strategic direction Response to RFP No. 21-80101507 Information Technology Independent Verification and Validation Services Work Plan and (IT) IV&V Methodology [Redacted] Prepared for: The State of Florida Department of Management Services for July 20, 2021 Prepared by: JANUS Software, Inc. d/b/a JANUS Associates 0 Xxxxx Xxxxx Stamford, CT 06907 Contact: Xxxxxxxx Xxxxxx Phone: 000-000-0000 Email: xxxxxxxxx@xxxxxxxxxxxxxxx.xxx The following proposal has been redacted. XXXXX requests that sections in our proposals titled Methodology, Approach, and Deliverables (or any language associated with them) including graphics and/or charts within those sections be treated as Proprietary/Trade Secrets. This information relates to XXXXX’ main line of business and the disclosure of which would cause irreparable harm to our business by providing a competitive advantage to other companies. xxxxxxxxxxx.xxx Table of Contents Proposed Table of Contents CohnReznick’s (IT) IV&V Methodologies Methodology 1 Work Plan Overview 1 Project Management Office 7 RACI Matrix 7 Communication Strategy 8 CohnReznick’s (IT) IV&V Methodology As part of CohnReznick’s (IT) IV&V methodology, our team uses both technical and Services non-technical methods to assess and prioritize risks in an organization’s technology environment and to develop strategies to reduce risk, cost, and complexity, as well as improve IT performance and value. We will use our in-house developed methodology based on our Cybersecurity, Technology Risk, and Privacy Practice’s extensive experience performing similar reviews. Our methodology is rooted in industry recognized standard setting bodies such as: • National Institute of Standards and Technology (NIST) • Information Systems Audit and Control Association (ISACA) • International Standards Organization (ISO) • Project Management Institute’s (PMI) Project Management Book of Knowledge (PMBOK) • Institute of Electrical and Electronics Engineers (IEEE) Standard (Std.) 1490-2003 • Capability Maturity Model Integration (CMMI) Development Standards • International Information System Security Certification Consortium (ISC2) • IEEE Std 1058-1998 Standard for Software Project Management Plans • IEEE Std 828-2005 Standard for Software Configuration Management Plans • IEEE Std 730-2002 Standard for Software Quality Assurance Plans • IEEE Std 1061-1998 Standard for Software Quality Metrics Methodology • Industry standards for IV&V IEEE Std.1012-2004 • IT Infrastructure Library (ITIL) version 3 Work Plan Overview Our work plan consists of four key phases as illustrated in the diagram below and further detailed in the following pages. Plan Phase Our team invests time up front to clearly define a project plan, which provides a framework for operations. It will map out the project’s goals and clearly indicate efficient paths to attain them. Our approach to providing (IT) IV&V services involves defining a formal project management approach, including a project schedule. The Right Approach 3 Scope (IT) IV&V project schedule is based on the defined work breakdown structure (“WBS”), which shows the relationship between all deliverables, activities, and resources required to complete the (IT) IV&V project. The approach we use to develop the project plan and schedule consists of Services 4 Flexibility 5 Measurable Results 5 Integrity 6 Quality 6 Budget the following activities: Define and Document (IT) IV&V Management Plan Develop (IT) IV&V Project Schedule Compliance 6 Resource Management 6 Cost Effectiveness 7 Preliminary Activities 7 Privacy and Security 8 Methodologies 8 IV&V Status Meetings and Reporting 20 Federal Compliance 21 Operational and System Readiness 21 IV&V Deliverables and Work Products 21 Sample Risk Document Communication Plan Project Assessment 22 IV&V Report Baseline assessment of the Project Management Plan 22 Independent Assessment and Quality Assurance 23 Tools 24 Assumptions 27 Appendices 29 Appendix A – Findings Sample the Projects' WBS to assess the suitability of the current plan and future activities Identify and communicate any forseable impacts/ roadblocks of the Project Plan related to procurements and major deadlines Establish reporting criteria for project progress, assessment results, budget, and scope Identify thresholds or triggers as to when to notify the PM and key stakeholders of significant risk or impact to the overall project schedule, scope, or budget Define the project activities and deliverables to be tracked by the WBS Assign resources and estimate duration for each project activity Align major milestones and phase gate reviews with the master Project schedule Meet with key project teams to discuss and develop the (IT) IV&V Management Plan Establish agreed-upon goals and targets Review historical data to identify previous issues, root causes, or potential roadblocks We recommend approaching the (IT) IV&V project as a formal project that runs alongside the main project. The (IT) IV&V project approach and schedule should be synchronized with the main project schedule and continually monitored and adjusted, as required, to remain synchronized. Plan Phase Deliverables • Kickoff Presentation: Used to formally kick off the (IT) IV&V project to make sure that all stakeholders are aligned and that the project is set up for success. • Project Charter: Authorizes the (IT) IV&V project and identifies the initial requirements that satisfy stakeholder needs and expectations. • (IT) IV&V Management Plan: Identifies how the (IT) IV&V project will be planned, executed, monitored, controlled, and closed, and guides the decision-making that occurs throughout the (IT) IV&V project. • (IT) IV&V Project Schedule and WBS: Show the relationship between all deliverables, activities, and resources required to complete the (IT) IV&V project. • (IT) IV&V Weekly and Monthly Status Reports/Meetings: Provides comprehensive updates of (IT) IV&V project progress and assessment results, reports on strengths and deficiencies, and identifies recommendations. • Meeting Minutes: Summarizes any formal (IT) IV&V project meetings. • Tracking Tool: Tracks project risks, issues, action items, and decisions. Review Phase Continuing with our iterative approach, the next phase is focused on conducting verification and validation activities to assess the work products (i.e., deliverables) produced by a project team and determine whether they meet expectations. We believe it is very important to instill structure and discipline in the work product creation, submission, and review process as early in the program as possible to prevent rework. CohnReznick’s approach to reviewing implementation deliverables, documentations and artifacts includes the following activities that show the typical process used to review project deliverables and provide a formal deliverable review report: Define and Document Baseline Expectations Documents (BEDA) Review Report 29 Appendix B – Risk Management Sample 30 Exhibit D Information Technology Independent Verification Conduct review of the deliverables Conduct Test of the deliverables where applies Gather documents, artifacts and Validation Services Contract Norelavant information Analyze deliverables versus BEDA Assemble Test and review results Provide initial drafts of deliverable baseline expectations documents or artifacts Define acceptance criteria for deliverables Define Test Enviroment Achieve concurence amonst key stakeholders and communicate Program governance Phase Deliverables • Baseline Expectation Document and Acceptance (BEDA) Criteria: For every deliverable, create a BEDA that defines what is required for the execution of the agency project. 80101507CohnReznick strongly suggests that BEDA criteria be created and agreed upon by each of the key stakeholders within the program. The small incremental effort associated with creating a thorough BEDA prior to creating a deliverable will yield benefits to the project in terms of greater efficiency and lower risk by limiting deliverable re-21-STC Work Plan work, which negatively impacts both the developer of the deliverable and IV&V Methodologythe review and acceptance teams.