Common use of Fund Council Roles and Responsibilities Clause in Contracts

Fund Council Roles and Responsibilities. 7.1 The Fund Council is the CGIAR Fund's decision-making body, representing all Fund Donors. Decisions are made by consensus. All Fund Donors rely on the judgment of the Fund Council for collective decisions on their behalf, including CRP approvals and Window 1 fund allocations. Fund Donors rely, to the extent possible and except as specified in the Contribution Agreements and Arrangements, on the Fund Council for the collective exercise of rights and remedies on their behalf with respect to CGIAR Fund recipients. 7.2 The Chair of the Fund Council is a Vice President of the World Bank. A Co-chair can be chosen by the Fund Council from among the Fund Council Members for individual Fund Council meetings. 7.3 On funding decisions, the Fund Council has the following roles and responsibilities: Aligning CGIAR Fund resources to support the generation of research outputs, as agreed contractually between the Fund Council and the Consortium. Approving and funding CRPs based on proposals submitted by the Consortium and reviewed by the ISPC. Interacting with the Consortium during development of CRPs and proposals for other activities. Supporting the continued existence of mission critical items for the CGIAR, such as xxxx xxxxx and essential capital improvements. Entering into Fund Use Agreements with the Consortium for the use of funds from the CGIAR Fund to operationalize the SRF. Developing the Common Operational Framework as agreed with the Consortium. Ascertaining, prior to fund transfers, that any recipients of funds from the CGIAR Fund, including the Consortium as the point of fiduciary responsibility, have in place effective accounting and control systems and processes to confirm that such funds are used for their intended purposes. Maintaining an overview for its own purposes of the use of funds from Window 1 and Window 2 of the CGIAR Fund, based in part on reports, audits and other assurances from the Consortium and other recipients of System Costs. Allocating Window 1 funds in consultation with the Consortium. Allocating Window 2 funds based on designations by contributing Fund Donors and in consultation with the Consortium. Approving the annual work programs and budgets of the Trustee and Fund Office and fully funding their costs through the CGIAR Fund. Ensuring that System Costs approved by the Fund Council are fully funded on an equitable basis by amounts taken from Contributions to the CGIAR Fund and from Bilateral Funding, on the basis of full transparency of Bilateral Funding. Approving proposed approaches for System Costs and cost sharing modalities for endorsement by the Funders Forum and agreeing on a specific plan of implementation with the Consortium. Reconciling funding supply and demand with respect to CGIAR Fund resources, based in part on information provided by the Consortium, including information regarding Bilateral Funding. 7.4 On resource mobilization, the Fund Council has the following roles and responsibilities: Contributing to the development and implementation of a joint resource mobilization strategy for raising funds for the CGIAR Fund in support of the Consortium Board’s core responsibility for resource mobilization. Seeking to provide adequate and predictable funding for CRPs. Informing the Funders Forum about funding imbalances relative to the CGIAR Fund. Compiling and disclosing to the Consortium, on a rolling three-year basis to be updated annually, all funding indications made by Fund Donors for contributions to the CGIAR Fund, including expected timing and amounts of contributions, as part of the Fund Council – Consortium dialogue. Annually providing the Consortium with a list of any Fund Donor’s funding indications that are not fulfilled by the dates or in the amounts set forth in the respective Contribution Agreement or Contribution Arrangement. 7.5 On governance, the Fund Council has the following roles and responsibilities: (i) Adopting its own Rules of Procedure. (ii) Appointing the Chair of the Fund Council based on World Bank proposals and proposing arrangements for the post-2010 chairmanship of the Funders Forum. (iii) Appointing the Chair and members of the ISPC and approving the ISPC’s terms of reference. (iv) Developing terms and guidance as appropriate for Fund Council business, including conflict of interest guidelines. 7.6 On monitoring and evaluation, the Fund Council has the following roles and responsibilities: Appraising the performance of the Consortium on a regular basis in meeting its contractual obligations under agreements to receive funds from the CGIAR Fund, in part based on regular progress reports provided by the Consortium, and taking corrective actions as necessary or appropriate under such agreements. Commissioning periodic independent evaluations of CRPs, which may include validating findings from external evaluations undertaken by the Consortium. Monitoring its own performance, including with respect to the efficacy of its fund allocation mechanisms. Monitoring the performance of the ISPC. Providing feedback to the World Bank on the performance of the Fund Office and Trustee. Reporting to the Funders Forum on funding issues and other CGIAR Fund-related business and receiving Funders Forum feedback. 7.7 In discharging its responsibilities, the Fund Council provides an overview of the CGIAR’s strategic impact, quality and relevance of programmatic performance, managerial and governance performance, financial performance and resource mobilization, based primarily on information from the Consortium.

Fund Council Roles and Responsibilities. 7.1 The Fund Council is the CGIAR Fund's decision-making body, representing all Fund Donors. Decisions are made by consensus. All Fund Donors rely on the judgment of the Fund Council for collective decisions on their behalf, including CRP approvals and Window 1 fund allocations. Fund Donors rely, to the extent possible and except as specified in the Contribution Agreements and Arrangements, on the Fund Council for the collective exercise of rights and remedies on their behalf with respect to CGIAR Fund recipients. 7.2 The Chair of the Fund Council is a Vice President of the World Bank. A Co-chair can be chosen by the Fund Council from among the Fund Council Members for individual Fund Council meetings. 7.3 On funding decisions, the Fund Council has the following roles and responsibilities: : (i) Aligning CGIAR Fund resources to support the generation of research outputs, as agreed contractually between the Fund Council and the Consortium. . (ii) Approving and funding CRPs based on proposals submitted by the Consortium and reviewed by the ISPC. . (iii) Interacting with the Consortium during development of CRPs and proposals for other activities. . (iv) Supporting the continued existence of mission critical items for the CGIAR, such as xxxx xxxxx and essential capital improvements. . (v) Entering into Fund Use Agreements with the Consortium for the use of funds from the CGIAR Fund to operationalize the SRF. . (vi) Developing the Common Operational Framework as agreed with the Consortium. . (vii) Ascertaining, prior to fund transfers, that any recipients of funds from the CGIAR Fund, including the Consortium as the point of fiduciary responsibility, have in place effective accounting and control systems and processes to confirm that such funds are used for their intended purposes. . (viii) Maintaining an overview for its own purposes of the use of funds from Window 1 and Window 2 of the CGIAR Fund, based in part on reports, audits and other assurances from the Consortium and other recipients of System Costs. . (ix) Allocating Window 1 funds in consultation with the Consortium. . (x) Allocating Window 2 funds based on designations by contributing Fund Donors and in consultation with the Consortium. . (xi) Approving the annual work programs and budgets of the Trustee and Fund Office and fully funding their costs through the CGIAR Fund. . (xii) Ensuring that System Costs approved by the Fund Council are fully funded on an equitable basis by amounts taken from Contributions to the CGIAR Fund and from Bilateral Funding, on the basis of full transparency of Bilateral Funding. . (xiii) Approving proposed approaches for System Costs and cost sharing modalities for endorsement by the Funders Forum and agreeing on a specific plan of implementation with the Consortium. . (xiv) Reconciling funding supply and demand with respect to CGIAR Fund resources, based in part on information provided by the Consortium, including information regarding Bilateral Funding. 7.4 On resource mobilization, the Fund Council has the following roles and responsibilities: : (i) Contributing to the development and implementation of a joint resource mobilization strategy for raising funds for the CGIAR Fund in support of the Consortium Board’s core responsibility for resource mobilization. . (ii) Seeking to provide adequate and predictable funding for CRPs. . (iii) Informing the Funders Forum about funding imbalances relative to the CGIAR Fund. . (iv) Compiling and disclosing to the Consortium, on a rolling three-year basis to be updated annually, all funding indications made by Fund Donors for contributions to the CGIAR Fund, including expected timing and amounts of contributions, as part of the Fund Council – Consortium dialogue. . (v) Annually providing the Consortium with a list of any Fund Donor’s funding indications that are not fulfilled by the dates or in the amounts set forth in the respective Contribution Agreement or Contribution Arrangement. 7.5 On governance, the Fund Council has the following roles and responsibilities: (i) Adopting its own Rules of Procedure. (ii) Appointing the Chair of the Fund Council based on World Bank proposals and proposing arrangements for the post-2010 chairmanship of the Funders Forum. (iii) Appointing the Chair and members of the ISPC and approving the ISPC’s terms of reference. (iv) Developing terms and guidance as appropriate for Fund Council business, including conflict of interest guidelines. 7.6 On monitoring and evaluation, the Fund Council has the following roles and responsibilities: : (i) Appraising the performance of the Consortium on a regular basis in meeting its contractual obligations under agreements to receive funds from the CGIAR Fund, in part based on regular progress reports provided by the Consortium, and taking corrective actions as necessary or appropriate under such agreements. . (ii) Commissioning periodic independent evaluations of CRPs, which may include validating findings from external evaluations undertaken by the Consortium. . (iii) Monitoring its own performance, including with respect to the efficacy of its fund allocation mechanisms. . (iv) Monitoring the performance of the ISPC. . (v) Providing feedback to the World Bank on the performance of the Fund Office and Trustee. . (vi) Reporting to the Funders Forum on funding issues and other CGIAR Fund-related business and receiving Funders Forum feedback. 7.7 In discharging its responsibilities, the Fund Council provides an overview of the CGIAR’s strategic impact, quality and relevance of programmatic performance, managerial and governance performance, financial performance and resource mobilization, based primarily on information from the Consortium.