General Responsibilities. Grantee shall: A. Provide equitable prevention services and activities in accordance with the rules in Title 26 of the Texas Administrative Code (TAC), Chapter 321, Subchapter A, Texas Administrative Code (xxxxx.xx.xx). B. Submit Implementation Plans for review and approval by System Agency detailing how all required services and strategies will be implemented locally. The Implementation Plan documents the specific approach that the Grantee will take to complete the grant requirements. The Implementation Plan must be reviewed and approved by System Agency prior to implementation. The Implementation Plan due dates are in accordance with Attachment A-4. 1. YP Fall Semester 2. YP Spring Semester 3. YP Summer Term 4. CCP and PRC Annual) C. Using an approved System Agency program template, the Grantee will submit one Quarterly Report per contract, that includes information for all awarded program type(s). The Grantee will document accomplishments, barriers, good faith efforts to work with under-served populations, and progress towards goals, CSAP strategies, and expenditures categorized by CSAP strategy, during the implementation of programmatic activities in Quarterly Reports due in accordance with the due dates documented in Attachment A-4. D. Submit one Success Story for each program type using a System Agency- approved template due in accordance with the due dates documented in Attachment A-4. A Success Story is a narrative— usually between one and two pages—highlighting the achievements and progress of a program/activity. A success story can document program improvement over time and demonstrate the value of program activities. E. Develop policies and procedures as required by 1 TAC § 392.511, Texas Administrative Code (xxxxx.xx.xx) and make them available for inspection by System Agency. Follow the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care (xxxxx://xxxxxxxxxxxxxxxxxxx.xxx.xxx/clas/standards) and demonstrate good-faith efforts to reach out to under-served populations. Grantee will document any demonstration good faith effort on working with under-served populations in the Quarterly Reports. Underserved Populations include people: 1. Of color; 2. With low educational or socioeconomic status; 3. With limited English Proficiency; 4. With disabilities; 5. Of Native American Tribes; 6. Holding military and veteran status and their families; 7. Who live in Colonias; and 8. Who identify as lesbian, gay, bisexual, transgender, and queer. F. Secure Community Agreements (CA) for the term of this grant with public schools; community sites; and relevant agency, business, or community partners to ensure a streamlined continuum of care for people and their families. CAs may be updated as needed. Partners should include entities that will host prevention education activities/services, support data collection efforts, meet individual and family needs beyond the scope of the prevention program, and potentially provide additional funding. CA’s may be documented via a memorandum of understanding, letter of agreement, or memorandum of agreement as approved by System Agency. CA’s must: 1. Be established prior to service delivery; 2. Be individualized as much as possible to address the needs of each participating school, community site, or partnering agency; 3. Establish a detailed outline of the service delivery and implementation structure if applicable; and 4. Establish responsibilities of entering parties based on guidelines from System Agency. G. Ensure all prevention directors, PRC core staff, coalition coordinators, and at least twenty-five (25) percent of prevention specialists (minimum of one) participate in System Agency meetings and state-scheduled calls. All prevention staff shall participate in trainings as indicated in this Attachment A and in program specific Scope of Grant Project. Grantee shall maintain documentation of all participation in meetings, scheduled calls, and completed trainings for System Agency review upon request in accordance with Grantee policies and procedures. H. Attend required meetings held by System Agency including: 1. Annual Prevention Providers Meeting; 2. Annual Director’s Meeting; and 3. Other technical assistance calls or program specific meetings as requested by System Agency. I. Post in a prominent location, legible prohibitions against firearms, weapons, alcohol, and illegal drugs, illegal activities, and violence at program sites that do not have the existing prohibitions posted. J. Provide Prevention Program staff access to each of the role-specific forums that apply. The forums include: 1. YP Forum 2. CCP Forum 3. PRC SharePoint Hub and PRC Forum 4. Tobacco Forum 5. Media Campaign Forum 6. Texas Prevention Training Forum K. Collaborate with other System Agency-Funded programs in accordance with PBHP guidance. L. Maintain current personnel documentation on each employee. All documents must be factual and accurate. Health-related information must be stored separately with restricted access as appropriate under Tex. Gov. Code §552.102. Training records may be stored separately from the main personnel file but must be easily accessible upon request. Required documentation includes the following, as applicable: 1. A copy of the current job description signed by the employee; 2. Application or resume with documentation of required qualifications and verification of required credentials; 3. Verification of work experience; 4. Annual performance evaluations; 5. Personnel data that includes date hired, rate of pay, and documentation of all pay increases and bonuses; 6. Documentation of appropriate screening and/or background checks, to include probation or parole documentation;
Appears in 19 contracts
Samples: Grant Agreement, Grant Agreement, Grant Agreement
General Responsibilities. Grantee shall:
A. Provide equitable prevention services and activities in accordance with the rules in Title 26 of the Texas Administrative Code (TAC), Chapter 321, Subchapter A, Texas Administrative Code (xxxxx.xx.xx).
B. Submit Implementation Plans for review and approval by System Agency detailing how all required services and strategies will be implemented locally. The Implementation Plan documents the specific approach that the Grantee will take to complete the grant requirements. The Implementation Plan must be reviewed and approved by System Agency prior to implementation. The Implementation Plan due dates are in accordance with Attachment A-4.
1. YP Fall Semester
2. YP Spring Semester
3. YP Summer Term
4. CCP and PRC Annual)
C. Using an approved System Agency program template, the Grantee will submit one Quarterly Report per contract, that includes information for all awarded program type(s). The Grantee will document accomplishments, barriers, good faith efforts to work with under-served populations, and progress towards goals, CSAP strategies, and expenditures categorized by CSAP strategy, during the implementation of programmatic activities in Quarterly Reports due in accordance with the due dates documented in Attachment A-4.
D. Submit one Success Story for each program type using a System Agency- approved template due in accordance with the due dates documented in Attachment A-4. A Success Story is a narrative— usually between one and two pages—highlighting the achievements and progress of a program/activity. A success story can document program improvement over time and demonstrate the value of program activities.
E. Develop policies and procedures as required by 1 TAC § 392.511, Texas Administrative Code (xxxxx.xx.xx) and make them available for inspection by System Agency. Follow the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care (xxxxx://xxxxxxxxxxxxxxxxxxx.xxx.xxx/clas/standards) and demonstrate good-faith efforts to reach out to under-served populations. Grantee will document any demonstration good faith effort on working with under-served populations in the Quarterly Reports. Underserved Populations include people:
1. Of color;
2. With low educational or socioeconomic status;
3. With limited English Proficiency;
4. With disabilities;
5. Of Native American Tribes;
6. Holding military and veteran status and their families;
7. Who live in Colonias; and
8. Who identify as lesbian, gay, bisexual, transgender, and queer.
F. Secure Community Agreements (CA) for the term of this grant with public schools; community sites; and relevant agency, business, or community partners to ensure a streamlined continuum of care for people and their families. CAs may be updated as needed. Partners should include entities that will host prevention education activities/services, support data collection efforts, meet individual and family needs beyond the scope of the prevention program, and potentially provide additional funding. CA’s may be documented via a memorandum of understanding, letter of agreement, or memorandum of agreement as approved by System Agency. CA’s must:
1. Be established prior to service delivery;
2. Be individualized as much as possible to address the needs of each participating school, community site, or partnering agency;
3. Establish a detailed outline of the service delivery and implementation structure if applicable; and
4. Establish responsibilities of entering parties based on guidelines from System Agency.
G. Ensure all prevention directors, PRC core staff, coalition coordinators, and at least twenty-five (25) percent of prevention specialists (minimum of one) participate in System Agency meetings and state-scheduled calls. All prevention staff shall participate in trainings as indicated in this Attachment A and in program specific Scope of Grant Project. Grantee shall maintain documentation of all participation in meetings, scheduled calls, and completed trainings for System Agency review upon request in accordance with Grantee policies and procedures.
H. Attend required meetings held by System Agency including:
1. Annual Prevention Providers Meeting;
2. Annual Director’s Meeting; and
3. Other technical assistance calls or program specific meetings as requested by System Agency.
I. Post in a prominent location, legible prohibitions against firearms, weapons, alcohol, and illegal drugs, illegal activities, and violence at program sites that do not have the existing prohibitions posted.
J. Provide Prevention Program staff access to each of the role-specific forums that apply. The forums include:
1. YP Forum
2. CCP Forum
3. PRC SharePoint Hub and PRC Forum 4. Tobacco Forum
5. Media Campaign Forum
6. Texas Prevention Training Forum K. Collaborate with other System Agency-Funded programs in accordance with PBHP guidance.
L. Maintain current personnel documentation on each employee. All documents must be factual and accurate. Health-related information must be stored separately with restricted access as appropriate under Tex. Gov. Code §552.102. Training records may be stored separately from the main personnel file but must be easily accessible upon request. Required documentation includes the following, as applicable:
1. A copy of the current job description signed by the employeetheemployee;
2. Application or resume with documentation of required qualifications and verification of required credentials;
3. Verification of work experience;
4. Annual performance evaluations;
5. Personnel data that includes date hired, rate of pay, and documentation of all pay increases and bonuses;
6. Documentation of appropriate screening and/or background checks, to include probation or parole documentation;
Appears in 4 contracts
Samples: Grant Agreement, Grant Agreement, Grant Agreement
General Responsibilities. Grantee shall:
A. Provide equitable prevention services and activities in accordance with the rules in Title 26 of the Texas Administrative Code (TAC), Chapter 321, Subchapter A, Texas Administrative Code (xxxxx.xx.xx).
B. Submit Implementation Plans for review and approval by System Agency detailing how all required services and strategies will be implemented locally. The Implementation Plan documents the specific approach that the Grantee will take to complete the grant requirements. The Implementation Plan must be reviewed and approved by System Agency prior to implementation. The Implementation Plan due dates are in accordance with Attachment A-4.
1. YP Fall Semester
2. YP Spring Semester
3. YP Summer Term
4. CCP and PRC Annual)
C. Using an approved System Agency program template, the Grantee will submit one Quarterly Report per contract, that includes information for all awarded program type(s). The Grantee will document accomplishments, barriers, good faith efforts to work with under-served populations, and progress towards goals, CSAP strategies, and expenditures categorized by CSAP strategy, during the implementation of programmatic activities in Quarterly Reports due in accordance with the due dates documented in Attachment A-4.
D. Submit one Success Story for each program type using a System Agency- approved template due in accordance with the due dates documented in Attachment A-4. A Success Story is a narrative— narrative usually between one and two pages—pages highlighting the achievements and progress of a program/activity. A success story can document program improvement over time and demonstrate the value of program activities.
E. Develop policies and procedures as required by 1 TAC § 392.511, Texas Administrative Code (xxxxx.xx.xx) and make them available for inspection by System Agency. Follow the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care (xxxxx://xxxxxxxxxxxxxxxxxxx.xxx.xxx/clas/standards) and demonstrate good-faith efforts to reach out to under-served populations. Grantee will document any demonstration good faith effort on working with under-served populations in the Quarterly Reports. Underserved Populations include people:
1. Of color;
2. With low educational or socioeconomic status;
3. With limited English Proficiency;
4. With disabilities;
5. Of Native American Tribes;
6. Holding military and veteran status and their families;
7. Who live in Colonias; and
8. Who identify as lesbian, gay, bisexual, transgender, and queer.
F. Secure Community Agreements (CA) for the term of this grant with public schools; community sites; and relevant agency, business, or community partners to ensure a streamlined continuum of care for people and their families. CAs may be updated as needed. Partners should include entities that will host prevention education activities/services, support data collection efforts, meet individual and family needs beyond the scope of the prevention program, and potentially provide additional funding. CA’s CA s may be documented via a memorandum of understanding, letter of agreement, or memorandum of agreement as approved by System Agency. CA’s CA s must:
1. Be established prior to service delivery;
2. Be individualized as much as possible to address the needs of each participating school, community site, or partnering agency;
3. Establish a detailed outline of the service delivery and implementation structure if applicable; and
4. Establish responsibilities of entering parties based on guidelines from System Agency.
G. Ensure all prevention directors, PRC core staff, coalition coordinators, and at least twenty-five (25) percent of prevention specialists (minimum of one) participate in System Agency meetings and state-scheduled calls. All prevention staff shall participate in trainings as indicated in this Attachment A and in program specific Scope of Grant Project. Grantee shall maintain documentation of all participation in meetings, scheduled calls, and completed trainings for System Agency review upon request in accordance with Grantee policies and procedures.
H. Attend required meetings held by System Agency including:
1. Annual Prevention Providers Meeting;
2. Annual Director’s Meeting; and
3. Other technical assistance calls or program specific meetings as requested by System Agency.
I. Post in a prominent location, legible prohibitions against firearms, weapons, alcohol, and illegal drugs, illegal activities, and violence at program sites that do not have the existing prohibitions posted.
J. Provide Prevention Program staff access to each of the role-specific forums that apply. The forums include:
1. YP Forum
2. CCP Forum
3. PRC SharePoint Hub and PRC Forum 4. Tobacco Forum
5. Media Campaign Forum
6. Texas Prevention Training Forum K. Collaborate with other System Agency-Funded programs in accordance with PBHP guidance.
L. Maintain current personnel documentation on each employee. All documents must be factual and accurate. Health-related information must be stored separately with restricted access as appropriate under Tex. Gov. Code §552.102. Training records may be stored separately from the main personnel file but must be easily accessible upon request. Required documentation includes the following, as applicable:
1. A copy of the current job description signed by the employeetheemployee;
2. Application or resume with documentation of required qualifications and verification of required credentials;
3. Verification of work experience;
4. Annual performance evaluations;
5. Personnel data that includes date hired, rate of pay, and documentation of all pay increases and bonuses;
6. Documentation of appropriate screening and/or background checks, to include probation or parole documentation;
Appears in 3 contracts
Samples: Grant Agreement, Grant Agreement, Grant Agreement
General Responsibilities. Grantee shall:
A. Provide equitable prevention services and activities in accordance with the rules in Title 26 of the Texas Administrative Code (TAC), Chapter 321, Subchapter A, Texas Administrative Code (xxxxx.xx.xx).
B. Submit Implementation Plans for review and approval by System Agency detailing how all required services and strategies will be implemented locally. The Implementation Plan documents the specific approach that the Grantee will take to complete the grant requirements. The Implementation Plan must be reviewed and approved by System Agency prior to implementation. The Implementation Plan due dates are in accordance with Attachment A-4.
1. YP Fall Semester
2. YP Spring Semester
3. YP Summer Term
4. CCP and PRC Annual)
C. Using an approved System Agency program template, the Grantee will submit one Quarterly Report per contract, that includes information for all awarded program type(s). The Grantee will document accomplishments, barriers, good faith efforts to work with under-served populations, and progress towards goals, CSAP strategies, and expenditures categorized by CSAP strategy, during the implementation of programmatic activities in Quarterly Reports due in accordance with the due dates documented in Attachment A-4.
D. Submit one Success Story for each program type using a System Agency- approved template due in accordance with the due dates documented in Attachment A-4. A Success Story is a narrative— usually between one and two pages—highlighting the achievements and progress of a program/activity. A success story can document program improvement over time and demonstrate the value of program activities.
E. Develop policies and procedures as required by 1 TAC § 392.511, Texas Administrative Code (xxxxx.xx.xx) and make them available for inspection by System Agency. Follow the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care (xxxxx://xxxxxxxxxxxxxxxxxxx.xxx.xxx/clas/standards) and demonstrate good-faith efforts to reach out to under-served populations. Grantee will document any demonstration good faith effort on working with under-served populations in the Quarterly Reports. Underserved Populations include people:
1. Of color;
2. With low educational or socioeconomic status;
3. With limited English Proficiency;
4. With disabilities;
5. Of Native American Tribes;
6. Holding military and veteran status and their families;
7. Who live in Colonias; and
8. Who identify as lesbian, gay, bisexual, transgender, and queer.
F. Secure Community Agreements (CA) for the term of this grant with public schools; community sites; and relevant agency, business, or community partners to ensure a streamlined continuum of care for people and their families. CAs may be updated as needed. Partners should include entities that will host prevention education activities/services, support data collection efforts, meet individual and family needs beyond the scope of the prevention program, and potentially provide additional funding. CA’s may be documented via a memorandum of understanding, letter of agreement, or memorandum of agreement as approved by System Agency. CA’s must:
1. Be established prior to service delivery;
2. Be individualized as much as possible to address the needs of each participating school, community site, or partnering agency;
3. Establish a detailed outline of the service delivery and implementation structure if applicable; and
4. Establish responsibilities of entering parties based on guidelines from System Agency.
G. Ensure all prevention directors, PRC core staff, coalition coordinators, and at least twenty-five (25) percent of prevention specialists (minimum of one) participate in System Agency meetings and state-scheduled calls. All prevention staff shall participate in trainings as indicated in this Attachment A and in program specific Scope of Grant Project. Grantee shall maintain documentation of all participation in meetings, scheduled calls, and completed trainings for System Agency review upon request in accordance with Grantee policies and procedures.
H. Attend required meetings held by System Agency including:
1. Annual Prevention Providers Meeting;
2. Annual Director’s Meeting; and
3. Other technical assistance calls or program specific meetings as requested by System Agency.
I. Post in a prominent location, legible prohibitions against firearms, weapons, alcohol, and illegal drugs, illegal activities, and violence at program sites that do not have the existing prohibitions posted.
J. Provide Prevention Program staff access to each of the role-specific forums that apply. The forums include:
1. YP Forum
2. CCP Forum
3. PRC SharePoint Hub and PRC Forum 4. Tobacco Forum
5. Media Campaign Forum
6. Texas Prevention Training Forum K. Collaborate with other System Agency-Funded programs in accordance with PBHP guidance.
L. Maintain current personnel documentation on each employee. All documents must be factual and accurate. Health-related information must be stored separately with restricted access as appropriate under Tex. Gov. Code §552.102. Training records may be stored separately from the main personnel file but must be easily accessible upon request. Required documentation includes the following, as applicable:
1. A copy of the current job description signed by the employee;
2. Application or resume with documentation of required qualifications and verification of required credentials;
3. Verification of work experience;
4. Annual performance evaluations;
5. Personnel data that includes date hired, rate of pay, and documentation of all pay increases and bonuses;
6. Documentation of appropriate screening and/or background checks, to include probation or parole documentation;
Appears in 3 contracts
Samples: Grant Agreement, Grant Agreement, Grant Agreement
General Responsibilities. Grantee shall:
A. Provide equitable prevention services and activities in accordance with the rules in Title 26 of the Texas Administrative Code (TAC), Chapter 321, Subchapter A, Texas Administrative Code (xxxxx.xx.xx).
B. Submit Implementation Plans for review and approval by System Agency detailing how all required services and strategies will be implemented locally. The Implementation Plan documents the specific approach that the Grantee will take to complete the grant requirements. The Implementation Plan must be reviewed and approved by System Agency prior to implementation. The Implementation Plan due dates are in accordance with Attachment A-4.
1. YP Fall Semester
2. YP Spring Semester
3. YP Summer Term
4. CCP and PRC Annual)
C. Using an approved System Agency program template, the Grantee will submit one Quarterly Report per contract, that includes information for all awarded program type(s). The Grantee will document accomplishments, barriers, good faith efforts to work with under-served populations, and progress towards goals, CSAP strategies, and expenditures categorized by CSAP strategy, during the implementation of programmatic activities in Quarterly Reports due in accordance with the due dates documented in Attachment A-4.
D. Submit one Success Story for each program type using a System Agency- Agency-approved template due in accordance with the due dates documented in Attachment A-4. A Success Story is a narrative— usually between one and two pages—highlighting the achievements and progress of a program/activity. A success story can document program improvement over time and demonstrate the value of program activities.
E. Develop policies and procedures as required by 1 TAC § 392.511, Texas Administrative Code (xxxxx.xx.xx) and make them available for inspection by System Agency. Follow the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care (xxxxx://xxxxxxxxxxxxxxxxxxx.xxx.xxx/clas/standards) and demonstrate good-faith efforts to reach out to under-served populations. Grantee will document any demonstration good faith effort on working with under-served populations in the Quarterly Reports. Underserved Populations include people:
1. Of color;
2. With low educational or socioeconomic status;
3. With limited English Proficiency;
4. With disabilities;
5. Of Native American Tribes;
6. Holding military and veteran status and their families;
7. Who live in Colonias; and
8. Who identify as lesbian, gay, bisexual, transgender, and queer.
F. Secure Community Agreements (CA) for the term of this grant with public schools; community sites; and relevant agency, business, or community partners to ensure a streamlined continuum of care for people and their families. CAs may be updated as needed. Partners should include entities that will host prevention education activities/services, support data collection efforts, meet individual and family needs beyond the scope of the prevention program, and potentially provide additional funding. CA’s may be documented via a memorandum of understanding, letter of agreement, or memorandum of agreement as approved by System Agency. CA’s must:
1. Be established prior to service delivery;
2. Be individualized as much as possible to address the needs of each participating school, community site, or partnering agency;
3. Establish a detailed outline of the service delivery and implementation structure if applicable; and
4. Establish responsibilities of entering parties based on guidelines from System Agency.
G. Ensure all prevention directors, PRC core staff, coalition coordinators, and at least twenty-five (25) percent of prevention specialists (minimum of one) participate in System Agency meetings and state-scheduled calls. All prevention staff shall participate in trainings as indicated in this Attachment A and in program specific Scope of Grant Project. Grantee shall maintain documentation of all participation in meetings, scheduled calls, and completed trainings for System Agency review upon request in accordance with Grantee policies and procedures.
H. Attend required meetings held by System Agency including:
1. Annual Prevention Providers Meeting;
2. Annual Director’s Meeting; and
3. Other technical assistance calls or program specific meetings as requested by System Agency.
I. Post in a prominent location, legible prohibitions against firearms, weapons, alcohol, and illegal drugs, illegal activities, and violence at program sites that do not have the existing prohibitions posted.
J. Provide Prevention Program staff access to each of the role-specific forums that apply. The forums include:
1. YP Forum
2. CCP Forum
3. PRC SharePoint Hub and PRC Forum 4. Tobacco Forum
5. Media Campaign Forum
6. Texas Prevention Training Forum K. Collaborate with other System Agency-Funded programs in accordance with PBHP guidance.
L. Maintain current personnel documentation on each employee. All documents must be factual and accurate. Health-related information must be stored separately with restricted access as appropriate under Tex. Gov. Code §552.102. Training records may be stored separately from the main personnel file but must be easily accessible upon request. Required documentation includes the following, as applicable:
1. A copy of the current job description signed by the employee;
2. Application or resume with documentation of required qualifications and verification of required credentials;
3. Verification of work experience;
4. Annual performance evaluations;
5. Personnel data that includes date hired, rate of pay, and documentation of all pay increases and bonuses;
6. Documentation of appropriate screening and/or background checks, to include probation or parole documentation;
Appears in 1 contract
Samples: Grant Agreement
General Responsibilities. Grantee shall:
A. Provide equitable prevention services and activities in accordance with the rules in Title 26 of the Texas Administrative Code (TAC), Chapter 321, Subchapter A, Texas Administrative Code (xxxxx.xx.xx).
B. Submit Implementation Plans for review and approval by System Agency detailing how all required services and strategies will be implemented locally. The Implementation Plan documents the specific approach that the Grantee will take to complete the grant requirements. The Implementation Plan must be reviewed and approved by System Agency prior to implementation. The Implementation Plan due dates are in accordance with Attachment A-4.
1. YP Fall Semester
2. YP Spring Semester
3. YP Summer Term
4. CCP and PRC Annual)
C. Using an approved System Agency program template, the Grantee will submit one Quarterly Report per contract, that includes information for all awarded program type(s). The Grantee will document accomplishments, barriers, good faith efforts to work with under-served populations, and progress towards goals, CSAP strategies, and expenditures categorized by CSAP strategy, during the implementation of programmatic activities in Quarterly Reports due in accordance with the due dates documented in Attachment A-4.
D. Submit one Success Story for each program type using a System Agency- approved template due in accordance with the due dates documented in Attachment A-4. A Success Story is a narrative— usually between one and two pages—highlighting the achievements and progress of a program/activity. A success story can document program improvement over time and demonstrate the value of program activities.
E. Develop policies and procedures as required by 1 TAC § 392.511, Texas Administrative Code (xxxxx.xx.xx) and make them available for inspection by System Agency. Follow the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care (xxxxx://xxxxxxxxxxxxxxxxxxx.xxx.xxx/clas/standards) and demonstrate good-faith efforts to reach out to under-served populations. Grantee will document any demonstration good faith effort on working with under-served populations in the Quarterly Reports. Underserved Populations include people:
1. Of color;
2. With low educational or socioeconomic status;
3. With limited English Proficiency;
4. With disabilities;
5. Of Native American Tribes;
6. Holding military and veteran status and their families;
7. Who live in Colonias; and
8. Who identify as lesbian, gay, bisexual, transgender, and queer.
F. Secure Community Agreements (CA) for the term of this grant with public schools; community sites; and relevant agency, business, or community partners to ensure a streamlined continuum of care for people and their families. CAs may be updated as needed. Partners should include entities that will host prevention education activities/services, support data collection efforts, meet individual and family needs beyond the scope of the prevention program, and potentially provide additional funding. CA’s may be documented via a memorandum of understanding, letter of agreement, or memorandum of agreement as approved by System Agency. CA’s must:
1. Be established prior to service delivery;
2. Be individualized as much as possible to address the needs of each participating school, community site, or partnering agency;
3. Establish a detailed outline of the service delivery and implementation structure if applicable; and
4. Establish responsibilities of entering parties based on guidelines from System Agency.
G. Ensure all prevention directors, PRC core staff, coalition coordinators, and at least twenty-five (25) percent of prevention specialists (minimum of one) participate in System Agency meetings and state-scheduled calls. All prevention staff shall participate in trainings as indicated in this Attachment A and in program specific Scope of Grant Project. Grantee shall maintain documentation of all participation in meetings, scheduled calls, and completed trainings for System Agency review upon request in accordance with Grantee policies and procedures.
H. Attend required meetings held by System Agency including:
1. Annual Prevention Providers Meeting;
2. Annual Director’s Meeting; and
3. Other technical assistance calls or program specific meetings as requested by System Agency.
I. Post in a prominent location, legible prohibitions against firearms, weapons, alcohol, and illegal drugs, illegal activities, and violence at program sites that do not have the existing prohibitions posted.
J. Provide Prevention Program staff access to each of the role-specific forums that apply. The forums include:
1. YP Forum
2. CCP Forum
3. PRC SharePoint Hub and PRC Forum 4. Tobacco Forum
5. Media Campaign Forum
6. Texas Prevention Training Forum K. Collaborate with other System Agency-Funded programs in accordance with PBHP guidance.
L. Maintain current personnel documentation on each employee. All documents must be factual and accurate. Health-related information must be stored separately with restricted access as appropriate under Tex. Gov. Code §552.102. Training records may be stored separately from the main personnel file but must be easily accessible upon request. Required documentation includes the following, as applicable:
1. A copy of the current job description signed by the employee;
2. Application or resume with documentation of required qualifications and verification of required credentials;
3. Verification of work experience;
4. Annual performance evaluations;
5. Personnel data that includes date hired, rate of pay, and documentation of all pay increases and bonuses;
6. Documentation of appropriate screening and/or background checks, to include probation or parole documentation;
Appears in 1 contract
Samples: Grant Agreement
General Responsibilities. Grantee shall:
A. Provide equitable prevention services and activities in accordance with the rules in Title 26 of the Texas Administrative Code (TAC), Chapter 321, Subchapter A, Texas Administrative Code (xxxxx.xx.xx).,
B. Submit Implementation Plans for review and approval by System Agency detailing how all required services and strategies will be implemented locally. The Implementation Plan documents the specific approach that the Grantee will take to complete the grant requirements. The Implementation Plan must be reviewed and approved by System Agency prior to implementation. The Implementation Plan due dates are listed in accordance with Attachment A-4.
1. YP Youth Prevention (YP) Fall Semester
2. YP Spring Semester
3. YP Summer Term
4. CCP Community Coalition Partnership and PRC Prevention Resource Center Annual)
C. Using an approved System Agency program template, the Grantee will submit one Quarterly Report per contract, that includes information for all awarded program type(s). The Grantee will document accomplishments, barriers, good faith efforts to work with under-served populations, and progress towards goals, CSAP strategies, and expenditures categorized by CSAP strategy, during the implementation of programmatic activities in Quarterly Reports due in accordance with the due dates documented in Attachment A-4.
D. Submit one Success Story for each program type using a System Agency- Agency-approved template due in accordance with the due dates documented in Attachment A-4. A Success Story is a narrative— usually between one and two pages—highlighting the achievements and progress of a program/activity. A success story can document program improvement over time and demonstrate the value of program activities.
E. Develop policies and procedures as required by 1 TAC § 392.511, Texas Administrative Code (xxxxx.xx.xx) and make them available for inspection by System Agency. Follow the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care (xxxxx://xxxxxxxxxxxxxxxxxxx.xxx.xxx/clas/standards) and demonstrate good-faith efforts to reach out to under-served underserved populations. Grantee will document any demonstration good faith effort on working with under-served populations in the Quarterly Reports. Underserved Populations populations include people:
1. Of color;
2. With low educational or socioeconomic status;
3. With limited English Proficiency;
4. With disabilities;
5. Of Native American Tribes;
6. Holding military and veteran status and their families;
7. Who live in Colonias; and
8. Who identify as lesbian, gay, bisexual, transgender, and queer.
F. Secure Community Agreements (CA) for the term of this grant with public schools; community sites; and relevant agency, business, or community partners to ensure a streamlined continuum of care for people and their families. CAs may be updated as needed. Partners should include entities that will host prevention education activities/services, support data collection efforts, meet individual and family needs beyond the scope of the prevention program, and potentially provide additional funding. CA’s may be documented via a memorandum of understanding, letter of agreement, or memorandum of agreement as approved by System Agency. CA’s CAs must:
1. Be established prior to service delivery;
2. Be individualized as much as possible to address the needs of each participating school, community site, or partnering agency;
3. Establish a detailed outline of the service delivery and implementation structure if applicable; and
4. Establish responsibilities of entering parties based on guidelines from System Agency.
G. Ensure all prevention directors, PRC core staff, coalition coordinators, and at least twenty-five (25) percent of prevention specialists (minimum of one) participate in System Agency meetings and state-scheduled calls. All prevention staff shall participate in trainings as indicated in this Attachment A and in program specific Scope of Grant Project. Grantee shall maintain documentation of all participation in meetings, scheduled calls, and completed trainings for System Agency review upon request in accordance with Grantee policies and procedures.
H. Attend required meetings held by System Agency including:
1. Annual Prevention Providers Meeting;
2. Annual Director’s Meeting; and
3. Other technical assistance calls or program specific meetings as requested by System Agency.
I. Post in a prominent location, legible prohibitions against firearms, weapons, alcohol, and illegal drugs, illegal activities, and violence at program sites that do not have the existing prohibitions posted.
J. Provide Prevention Program staff access to each of the role-specific forums that apply. The forums include:
1. YP Forum
2. CCP Forum
3. PRC SharePoint Hub and PRC Forum 4. Tobacco Forum
5. Media Campaign Forum
6. Texas Prevention Training Forum K. Collaborate with other System Agency-Funded programs in accordance with PBHP guidance.
L. 1. Maintain current personnel documentation on each employee. All documents must be factual and accurate. Health-related information must be stored separately with restricted access as appropriate under Tex. Gov. Code §552.102. Training records may be stored separately from the main personnel file but must be easily accessible upon request. Required documentation includes the following, as applicable:
1. : A copy of the current job description signed by the employee;
2. Application or resume with documentation of required qualifications and verification of required credentials;
3. Verification of work experience;
4. Annual performance evaluations;
5. Personnel data that includes date hired, rate of pay, and documentation of all pay increases and bonuses;
6. Documentation of appropriate screening and/or background checks, to include probation or parole documentation;
Appears in 1 contract
Samples: Grant Agreement
General Responsibilities. Grantee shall:
A. Provide equitable prevention services and activities in accordance with the rules in Title 26 of the Texas Administrative Code (TAC), Chapter 321, Subchapter A, Texas Administrative Code (xxxxx.xx.xx).
B. Submit Implementation Plans for review and approval by System Agency detailing how all required services and strategies will be implemented locally. The Implementation Plan documents the specific approach that the Grantee will take to complete the grant requirements. The Implementation Plan must be reviewed and approved by System Agency prior to implementation. The Implementation Plan due dates are in accordance with Attachment A-4.
1. YP Fall Semester
2. YP Spring Semester
3. YP Summer Term
4. CCP and PRC Annual)
C. Using an approved System Agency program template, the Grantee will submit one Quarterly Report per contract, that includes information for all awarded program type(s). The Grantee will document accomplishments, barriers, good faith efforts to work with under-served populations, and progress towards goals, CSAP strategies, and expenditures categorized by CSAP strategy, during the implementation of programmatic activities in Quarterly Reports due in accordance with the due dates documented in Attachment A-4.
D. Submit one Success Story for each program type using a System Agency- Agency-approved template due in accordance with the due dates documented in Attachment A-4. A Success Story is a narrative— narrative usually between one and two pages—pages highlighting the achievements and progress of a program/activity. A success story can document program improvement over time and demonstrate the value of program activities.
E. Develop policies and procedures as required by 1 TAC § 392.511, Texas Administrative Code (xxxxx.xx.xx) and make them available for inspection by System Agency. Follow the National Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care (xxxxx://xxxxxxxxxxxxxxxxxxx.xxx.xxx/clas/standards) and demonstrate good-faith efforts to reach out to under-served populations. Grantee will document any demonstration good faith effort on working with under-served populations in the Quarterly Reports. Underserved Populations include people:
1. Of color;
2. With low educational or socioeconomic status;
3. With limited English Proficiency;
4. With disabilities;
5. Of Native American Tribes;
6. Holding military and veteran status and their families;
7. Who live in Colonias; and
8. Who identify as lesbian, gay, bisexual, transgender, and queer.
F. Secure Community Agreements (CA) for the term of this grant with public schools; community sites; and relevant agency, business, or community partners to ensure a streamlined continuum of care for people and their families. CAs may be updated as needed. Partners should include entities that will host prevention education activities/services, support data collection efforts, meet individual and family needs beyond the scope of the prevention program, and potentially provide additional funding. CA’s CA s may be documented via a memorandum of understanding, letter of agreement, or memorandum of agreement as approved by System Agency. CA’s CA s must:
1. Be established prior to service delivery;
2. Be individualized as much as possible to address the needs of each participating school, community site, or partnering agency;
3. Establish a detailed outline of the service delivery and implementation structure if applicable; and
4. Establish responsibilities of entering parties based on guidelines from System Agency.
G. Ensure all prevention directors, PRC core staff, coalition coordinators, and at least twenty-five (25) percent of prevention specialists (minimum of one) participate in System Agency meetings and state-scheduled calls. All prevention staff shall participate in trainings as indicated in this Attachment A and in program specific Scope of Grant Project. Grantee shall maintain documentation of all participation in meetings, scheduled calls, and completed trainings for System Agency review upon request in accordance with Grantee policies and procedures.
H. Attend required meetings held by System Agency including:
1. Annual Prevention Providers Meeting;
2. Annual Director’s Meeting; and
3. Other technical assistance calls or program specific meetings as requested by System Agency.
I. Post in a prominent location, legible prohibitions against firearms, weapons, alcohol, and illegal drugs, illegal activities, and violence at program sites that do not have the existing prohibitions posted.
J. Provide Prevention Program staff access to each of the role-specific forums that apply. The forums include:
1. YP Forum
2. CCP Forum
3. PRC SharePoint Hub and PRC Forum 4. Tobacco Forum
5. Media Campaign Forum
6. Texas Prevention Training Forum K. Collaborate with other System Agency-Funded programs in accordance with PBHP guidance.
L. Maintain current personnel documentation on each employee. All documents must be factual and accurate. Health-related information must be stored separately with restricted access as appropriate under Tex. Gov. Code §552.102. Training records may be stored separately from the main personnel file but must be easily accessible upon request. Required documentation includes the following, as applicable:
1. A copy of the current job description signed by the employeetheemployee;
2. Application or resume with documentation of required qualifications and verification of required credentials;
3. Verification of work experience;
4. Annual performance evaluations;
5. Personnel data that includes date hired, rate of pay, and documentation of all pay increases and bonuses;
6. Documentation of appropriate screening and/or background checks, to include probation or parole documentation;
Appears in 1 contract
Samples: Grant Agreement
