Common use of Grievance Conference Clause in Contracts

Grievance Conference. (1) If the grievance proceeds to a grievance conference, the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing himself/herself) shall jointly prepare a report of fact- finding related to the grievance. If the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing himself/herself) cannot agree on a single report of fact-finding, the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing him/herself) shall prepare independent reports of fact-finding. The report(s) shall also include descriptions of the efforts of the informal grievance resolution process. Copies of documents referred to in the report(s) shall be attached to the report(s). Copies of the independent report(s) shall be exchanged, the Chapter Grievance Representative’s report (or that of the grievant if the grievant is representing him/herself) to be provided to the University Grievance Officer, and the University Grievance Officer’s report to be provided to the Chapter Grievance Representative (or to the grievant if the grievant is representing himself/herself) not less than three working days prior to the grievance conference. (2) The University Grievance Officer and the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) shall convene the grievance conference within 30 working days of the written request for the grievance to proceed to a grievance conference. A UPI Local Grievance Representative may assist or substitute for the Chapter Grievance Representative at the request of UPI (hereinafter Union Grievance Representative). The grievant may be present at the grievance conference. At the grievance conference, the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) and the University Grievance Officer will review the fact- finding report(s) and present and review related information in a further effort to resolve the grievance. (3) If the grievance conference does not result in a resolution within 15 days, and the University Grievance Officer and the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) do not mutually agree to seek mediation (which is optional), the grievance may proceed to arbitration. If a resolution of the grievance is arrived at by the University Grievance Officer and a grievant representing himself/herself at grievance step 2 or grievance step 3, the UPI Chapter Grievance Representative and the UPI Chapter President must approve the proposed resolution prior to it being finalized. If a resolution has not been finalized 15 days after the grievance conference, or 15 days after the last agreed upon mediation session, whichever is later, the grievance conference process shall be deemed to have expired.

Grievance Conference. (1) If the grievance proceeds to a grievance conference, the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing himself/herself) shall jointly prepare a report of fact- finding related to the grievance. If the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing himself/herself) cannot agree on a single report of fact-finding, the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing him/herself) shall prepare independent reports a report of fact-finding. The report(s) shall also include descriptions a description of the efforts of the informal grievance resolution process. Copies of documents referred to in the report(s) shall be attached to the report(s). Copies of the independent report(s) shall be exchanged, the Chapter Grievance Representative’s report (or that of the grievant if the grievant is representing him/herself) to be provided to the University Grievance Officer, and the University Grievance Officer’s report to be provided to the Chapter Grievance Representative (or to the grievant if the grievant is representing himself/herself) not less than three working days prior to the grievance conference. (2) The University Grievance Officer and the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) shall convene the grievance conference within 30 working days of the written request for the grievance to proceed to a grievance conference. A UPI Local Grievance Representative may assist or substitute for the Chapter Grievance Representative at the request of UPI (hereinafter Union Grievance Representative). The grievant may be present at the grievance conference. At the grievance conference, the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) and the University Grievance Officer will review the fact- fact-finding report(s) and present and review related information in a further effort to resolve the grievance. (3) If the grievance conference does not result in a resolution within 15 days, and the University Grievance Officer and the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) do not mutually agree to seek mediation (which is optional), the grievance may proceed to arbitration. If a resolution of the grievance is arrived at by the University Grievance Officer and a grievant representing himself/herself at grievance step 2 or grievance step 3, the UPI Chapter Grievance Representative and the UPI Chapter President must approve the proposed resolution prior to it being finalized. If a resolution has not been finalized 15 days after the grievance conference, or 15 days after the last agreed upon mediation session, whichever is later, the grievance conference process shall be deemed to have expired.

Grievance Conference. (1) If the grievance proceeds to a grievance conference, the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing himself/herself) shall jointly prepare a report of fact- finding related to the grievance. If the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing himself/herself) cannot agree on a single report of fact-finding, the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing him/herself) shall prepare independent reports of fact-finding. The report(s) shall also include a descriptions of the efforts of the informal grievance resolution process. Copies of documents referred to in the report(s) shall be attached to the report(s). Copies of the independent report(s) shall be exchanged, the Chapter Grievance Representative’s report (or that of the grievant if the grievant is representing him/herself) to be provided to the University Grievance Officer, and the University Grievance Officer’s report to be provided to the Chapter Grievance Representative (or to the grievant if the grievant is representing himself/herself) not less than three working days prior to the grievance conference. (2) The University Grievance Officer and the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) shall convene the grievance conference within 30 working days of the written request for the grievance to proceed to a grievance conference. A UPI Local Grievance Representative may assist or substitute for the Chapter Grievance Representative at the request of UPI (hereinafter Union Grievance Representative). The grievant may be present at the grievance conference. At the grievance conference, the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) and the University Grievance Officer will review the fact- fact-finding report(s) and present and review related information in a further effort to resolve the grievance. (3) If the grievance conference does not result in a resolution within 15 days, and the University Grievance Officer and the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) do not mutually agree to seek mediation (which is optional), the grievance may proceed to arbitration. If a resolution of the grievance is arrived at by the University Grievance Officer and a grievant representing himself/herself at grievance step 2 or grievance step 3, the UPI Chapter Grievance Representative and the UPI Chapter President must approve the proposed resolution prior to it being finalized. If a resolution has not been finalized 15 days after the grievance conference, or 15 days after the last agreed upon mediation session, whichever is later, the grievance conference process shall be deemed to have expired.

Grievance Conference. (1) If the grievance proceeds to a grievance conference, the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing himself/herself) shall jointly prepare a report of fact- finding related to the grievance. If the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing himself/herself) cannot agree on a single report of fact-finding, the University Grievance Officer and the UPI Chapter Grievance Representative (or the grievant if the grievant is representing him/herself) shall prepare independent reports of fact-finding. The report(s) shall also include descriptions of the efforts of the informal grievance resolution process. Copies of documents referred to in the report(s) shall be attached to the report(s). Copies of the independent report(s) shall be exchanged, the Chapter Grievance Representative’s report (or that of the grievant if the grievant is representing him/herself) to be provided to the University Grievance Officer, and the University Grievance Officer’s report to be provided to the Chapter Grievance Representative (or to the grievant if the grievant is representing himself/herself) not less than three working days prior to the grievance conference. (2) The University Grievance Officer and the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) shall convene the grievance conference within 30 working days of the written request for the grievance to proceed to a grievance conference. A UPI Local Grievance Representative may assist or substitute for the Chapter Grievance Representative at the request of UPI (hereinafter Union Grievance Representative). The grievant may be present at the grievance conference. At the grievance conference, the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) and the University Grievance Officer will review the fact- finding report(s) and present and review related information in a further effort to resolve the grievance. (3) If the grievance conference does not result in a resolution within 15 days, and the University Grievance Officer and the Union Grievance Representative (or the grievant if the grievant is representing himself/herself) do not mutually agree to seek mediation (which is optional), the grievance may proceed to arbitration. If a resolution of the grievance is arrived at by the University Grievance Officer and a grievant representing himself/herself at grievance step 2 or grievance step 3, the UPI Chapter Grievance Representative and the UPI Chapter President must approve the proposed resolution prior to it being finalized. If a resolution has not been finalized 15 days after the grievance conference, or 15 days after the last agreed upon mediation session, whichever is later, the grievance conference process shall be deemed to have expired. d. Proceeding to Arbitration If the grievance is not satisfactorily resolved in the grievance conference process, the Union may, upon the request of the grievant, proceed to arbitration by filing a written notice of intent to do so. Notice of intent to proceed to arbitration must be filed with the University President within 30 working days after expiration of the grievance conference process and shall be signed by the grievant and the UPI Local President. No later than 30 working days after filing a written notice of intent to arbitrate, the Union and the University will select an arbitrator and date for the arbitration hearing. The arbitration hearing will take place no later than six months after the filing of the intent to arbitrate. All dates may be extended by mutual consent of the Union and the Board. Only those acts or omissions and terms or provisions of the Agreement identified during the grievance conference described in Article 15.8.c. may be considered at arbitration. e. Withdrawal of Grievance A grievance may be withdrawn at any time by the grievant, or by the Union representative, at any time prior to the arbitrator rendering a decision.