Common use of Human Resource Documents Clause in Contracts

Human Resource Documents. Contractors must retain the following for each employee for six years after employment ends:  Background clearances (C-2).  Copy of first aid, CPR, and food handlers cards, if required (C-21, D-18).  Documentation of qualifications, such as copies of diplomas, transcripts, licenses, and certifications (C-3).  Orientation and training record (C-20, C-21).  Professional Development Plan, and observation and mentoring notes, for provisional hires (C-4).  Reference checks (C-2).  TB test records (C-2). Contractors must retain the following for three years after their completion:  Documentation of labor pool shortage or other staff recruitment difficulty (C-2).  Staff recruitment materials, advertising open positions to the public (C-2).  Volunteer records (C-22) including background clearances, TB test records, orientation and training, and hours of volunteer service. Contractors must maintain current:  Job descriptions (C-1).  Staff and volunteer training plan (C-20, C-22).  Staff recruitment and selection policies and procedures (C-2).  Volunteer policies (C-22).

Human Resource Documents. Contractors must retain the following for each employee for six years after employment ends:  • Background clearances (C-2).  • Copy of first aid, CPR, and food handlers cards, if required (C-21, D-18).  • Documentation of qualifications, such as copies of diplomas, transcripts, licenses, and certifications (C-3).  • Orientation and training record (C-20, C-21).  • Professional Development Plan, and observation and mentoring notes, for provisional hires (C-4).  • Reference checks (C-2).  • TB test records (C-2). Contractors must retain the following for three years after their completion:  • Documentation of labor pool shortage or other staff recruitment difficulty (C-2).  • Staff recruitment materials, advertising open positions to the public (C-2).  • Volunteer records (C-22) including background clearances, TB test records, orientation and training, and hours of volunteer service. Contractors must maintain current:  • Job descriptions (C-1).  • Staff and volunteer training plan (C-20, C-22).  • Staff recruitment and selection policies and procedures (C-2).  • Volunteer policies (C-22).