Incentive Redemption and Reimbursement to Vendors for Incentives. Make reimbursement payments to participating vendors for the cash value of the Incentive redeemed at the Market for eligible product within one month of when the sales are properly reported by the vendor to the market. • Prior to reimbursement, the Market must have a signed Double Up Food Bucks Vendor Agreement on file for each vendor for each year of this Grant. The Grantee Organization must provide a copy of this Agreement to FFN upon request. • To determine the cash value of Double Up Food Bucks redeemed by participating vendors, the Grantee Organization must:
a) If the Market accepts Supplemental Nutrition Assistance Program (“SNAP”) payments using an electronic model, monitor all Incentive Loyalty reports.
b) If the Market accepts SNAP via a token-based system, collect Incentive tokens from participating vendors and maintain and submit to FFN written records of Incentive tokens redeemed by participating vendors using a form provided by FFN or a similar form with FFN permission. Records must indicate the name of the vendor who redeemed the tokens, the date of redemption, the dollar value of tokens submitted and the Market name. • In seasonal markets, the last day for vendors to accept Incentive in exchange for eligible product is the Market’s closing day, and the last day for the Grantee Organization to reimburse vendors for redeemed Incentive is one month after the Market’s closing day.
Incentive Redemption and Reimbursement to Vendors for Incentives i. Make reimbursement payments to participating vendors for the cash value of the Incentive redeemed at the Market for eligible product within one month of when the sales are properly reported by the vendor to the Market.
ii. Prior to reimbursement, the Market must have a signed Double Up Food Bucks Vendor Agreement on file for each vendor for each year of this Grant. The Grantee Organization must provide a copy of the Vendor Agreement to FFN upon request.
iii. To determine the cash value of Double Up Food Bucks redeemed by participating vendors, the Grantee Organization must:
a. Maintain records of documentation
b. If the Market accepts SNAP via a token-based system, collect Incentive tokens from participating vendors and maintain and submit to FFN written records of Incentive tokens redeemed by participating vendors using a form provided by FFN or a similar form with FFN permission. Records must indicate the name of the vendor who redeemed the tokens, the date of redemption, the dollar value of tokens submitted and the Market name.
c. If SNAP benefits are accepted using an electronic model by each vendor OR at a physical token distribution location for conversion to and from digital incentive credits, the Grantee Organization will monitor vendors’ SNAP and Incentive transactions to ensure SNAP sales are always greater than or equal to Incentive credits awarded.
iv. In seasonal markets, the last day for vendors to accept Incentive in exchange for eligible product is the Market’s closing day, and the last day for the Grantee Organization to reimburse vendors for redeemed Incentive is one month after the Market’s closing day.
Incentive Redemption and Reimbursement to Vendors for Incentives. ● Make reimbursement payments to participating vendors for the cash value of the Incentive redeemed at the Market for eligible product within one month of redemption. ● Prior to reimbursement, the Market must have a signed Double Up Food Bucks vendor acknowledgment on file for each vendor for each year of this Agreement. The Contract Organization must provide a copy of this agreement to FMF upon request. ● To determine the cash value of Double Up Food Bucks redeemed by participating vendors, the Contract Organization must collect Food Bucks from participating vendors and maintain and submit to FMF written records of Incentive Food Bucks redeemed by participating vendors using a form provided by FMF or a similar form with FMF permission. ● The Contract Organization must provide written documentation to FMF for Incentives redeemed by non- participating vendors or for ineligible transactions. ● If the Contract Organization makes cash reimbursement payments for Incentive redemption by vendors, the Contract Organization must be able to verify to FMF that these payments were made by providing a receipt by each vendor or obtaining vendor’s signature at time of reimbursement. ● The last day for vendors to accept Incentive in exchange for eligible product is the last day of the market in 2021, and the last day for the Contract Organization to reimburse vendors for redeemed Incentives is 30 days after the last market day of 2021.
Incentive Redemption and Reimbursement to Vendors for Incentives. Make reimbursement payments to participating vendors for the cash value of the Incentive redeemed at the Market for eligible product within one month of when the sales are properly reported by the vendor to the market. Prior to reimbursement, the Market must have a signed [your program name] Vendor Agreement on file for each vendor for each year of this Contract. The Grantee Organization must provide a copy of this Agreement to [Organization Name] upon request. To determine the cash value of [your program name] redeemed by participating vendors, the Grantee Organization must: If the Market accepts Supplemental Nutrition Assistance Program (“SNAP”) payments using an electronic model, monitor all electronic reports. If the Market accepts SNAP via a token-based system, collect Incentive [your scrip] from participating vendors and maintain and submit to [Organization Name] written records of Incentive [your scrip] redeemed by participating vendors using a form provided by [Organization Name] or a similar form with [Organization Name]’s permission. Records must indicate the name of the vendor who redeemed the [tokens/scrip], the date of redemption, the dollar value of [tokens/scrip] submitted and the Market name. In seasonal markets, the last day for vendors to accept Incentive in exchange for eligible product is the Market’s closing day, and the last day for the Grantee Organization to reimburse vendors for redeemed Incentive is one month after the Market’s closing day. The Grantee Organization will oversee Incentive distribution to customers using SNAP at the Market. A customer at the Market will receive a value of Incentive [tokens/scrip] equal to the amount of SNAP dollars spent, up to $[xx] per market day. If SNAP benefits are accepted using an electronic model by each vendor, the Grantee Organization will monitor vendors’ SNAP and Incentive transactions to ensure SNAP sales are always greater than or equal to Incentive credits awarded. If SNAP benefits are accepted at a central terminal and distributed via a token-based system, the Grantee Organization will maintain records of daily distribution of [your scrip] using a standardized report form provided by [Organization Name] or a similar form with [Organization Name] permission. This form must provide a record of each SNAP transaction and Incentive distribution. In seasonal markets, the last day to distribute the Incentive to customers is the last day of the Market’s season
Incentive Redemption and Reimbursement to Vendors for Incentives. ● Make reimbursement payments to participating vendors for the cash value of the Incentive redeemed at the Market for eligible product within one month of redemption. ● Prior to reimbursement, the Market must have a signed Double Up Food Bucks vendor acknowledgment on file for each vendor for each year of this Agreement. The Contract Organization must provide a copy of this agreement to FMF upon request. ● To determine the cash value of Double Up Food Bucks redeemed by participating vendors, the Contract Organization must collect Food Bucks from participating vendors and maintain and submit to FMF written records of Incentive Food Bucks redeemed by participating vendors using a form provided by FMF or a similar form with FMF permission. ● Double Up Food Bucks may also be earned through online reservations or pre-orders that are paid for by customers at the time of pick up. In such instances the use of physical Double Up Food Bucks vouchers are not required, but markets must keep written records of vouchers applied by customers, and the vendors who redeemed those vouchers’ value. ● The Contract Organization must provide written documentation to FMF for Incentives redeemed by non- participating vendors or for ineligible transactions. ● If the Contract Organization makes cash reimbursement payments for Incentive redemption by vendors, the Contract Organization must be able to verify to FMF that these payments were made by providing a receipt by each vendor or obtaining vendor’s signature at time of reimbursement. ● The last day for vendors to accept Incentive in exchange for eligible product is the last day of the market in 2020, and the last day for the Contract Organization to reimburse vendors for redeemed Incentives is 30 days after the last market day of 2020.
