Common use of Information and Services Carriers Clause in Contracts

Information and Services Carriers. a) The company must agree to furnish the insured: (sample reports requested with your proposal) i) Reports on cost of claims on a monthly basis, including reserves status ii) Status report on any claim as requested by the insured iii) Reports of its investigation of claims to include statements from injured and/or witnesses, when requested iv) Photographs along with the appraisal of damages relating to the claim, when requested b) PROVIDER shall be capable of electronic data submission. The PROVIDERs system shall be capable of interfacing with the System Risk Management and Safety and this service will be provided at no charge. Any software or upgrades will also be provided at no charge. The Company shall provide on-line access that allows the A&M System's Risk Management and Safety Office to monitor pending claims, reserves, adjuster notes, and final settlements. PROVIDERs shall provide training as needed to the A&M System Office of Risk Management in the utilization of software. c) The carrier is expected to represent and defend the named insured in any matter of litigation covered by the policy. However, the carrier and its designated counsel will keep the Risk Management Department and the System General Counsel informed of the status of any and all litigation claims filed under the policy. d) Successful company shall upon award provide insurance cards for all fleet and scheduled vehicles covered under all policies. The cards are to be forwarded express mail to Risk Management and Safety prior to the effective date and shall be collated in stacks of 25 for easy distribution. e) Deductible xxxxxxxx shall be individually invoiced per claim on a monthly basis. The xxxxxxxx shall include but not be limited to the following: name of claimant; date of accident; system driver; System Member; Department; Amount of Invoice; and Insurance Company federal Tax Identification Number. A summary listing each invoice should accompany the xxxxxxxx. The xxxx amount shall be supported by individual claim records. A sample deductible xxxx shall be submitted with each proposal. f) Verification of Qualifications - All companies submitting proposals must meet the following minimum qualifications: i) Shall be licensed by the State of Texas and permitted to contract with the State of Texas or any of its Subdivisions. ii) Be recommended in the latest edition of Best’s Key Rating Guide and have at least a policyholder’s rating of “A” and a Financial Size Category Rating of at least XI. iii) Any agents of record must be appointed by the carrier. The A&M System is to be informed of the agent’s office location and the agents serviced to be provided. iv) Agents of record and carrier shall have toll free “800” number for accessibility during the policy period. PROVIDER shall obtain and maintain, for the duration of this Agreement or longer, the minimum insurance coverage set forth below. With the exception of Professional Liability (E&O), all coverage shall be written on an occurrence basis. All coverage shall be underwritten by companies authorized to do business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code and have a financial strength rating of A- or better and a financial strength rating of VII or better as measured by A.M. Best Company or otherwise acceptable to MEMBER. By requiring such minimum insurance, the Owner shall not be deemed or construed to have assessed the risk that may be applicable to PROVIDER under this Agreement. PROVIDER shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. PROVIDER is not relieved of any liability or other obligations assumed pursuant to this Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. No policy will be canceled without unconditional written notice to MEMBER at least ten days before the effective date of the cancellation.

Information and Services Carriers. a) The company must agree to furnish the insured: (sample reports requested with your proposal) i) a. Reports on cost of claims on a monthly basis, including reserves status ii) b. Status report on any claim as requested by the insured iii) c. Reports of its investigation of claims to include statements from injured and/or witnesses, when requested iv) d. Photographs along with the appraisal of damages relating to the claim, when requested b) PROVIDER shall be capable of electronic data submission. The PROVIDERs PROVIDER’s system shall be capable of interfacing with the System Risk Management and Safety and/or System Benefits Administration and this service will be provided at no charge. Any software or upgrades will also be provided at no charge. The Company shall provide on-line access that allows the A&M System's Risk Management and Safety Office and/or System Benefits Administration to monitor pending claims, reserves, adjuster notes, and final settlements, and etcetera. PROVIDERs shall provide training as needed to the A&M System Office of Risk Management and/or System Benefits Administration in the utilization of software.. DocuSign Envelope ID: 0737157C-6ED3-4C59-A415-C707F9BEF819 c) The carrier is expected to represent and defend the named insured in any matter of litigation covered by the policy. However, the carrier and its designated counsel will keep the System Risk Management Department and/or System Benefits Administration and the System General Counsel informed of the status of any and all litigation claims filed under the policy. d) Successful company shall upon award provide insurance cards for all fleet and scheduled vehicles covered under all policies. The cards are to be forwarded express mail to Risk Management and Safety prior to the effective date and shall be collated in stacks of 25 for easy distribution. e) Deductible xxxxxxxx shall be individually invoiced per claim on a monthly basis. The xxxxxxxx shall include but not be limited to the following: name of claimant; date of accident; system driver; System Member; Department; Amount of Invoice; and Insurance Company federal Tax Identification Number. A summary listing each invoice should accompany the xxxxxxxx. The xxxx amount shall be supported by individual claim records. A sample deductible xxxx shall be submitted with each proposal. f) Verification of Qualifications - All companies submitting proposals PROVIDER must meet the following minimum qualifications: i) a. Shall be licensed by the State of Texas and permitted to contract with the State of Texas or any of its Subdivisions. ii) b. Be recommended in the latest edition of Best’s Key Rating Guide and have at least a policyholder’s rating of “A” and a Financial Size Category Rating of at least XI. iii) c. Any agents of record must be appointed by the carrier. The A&M System is to be informed of the agent’s office location and the agents serviced to be providedSystem. iv) d. Agents of record and carrier shall have toll free “800” number for accessibility during the policy period. DocuSign Envelope ID: 0737157C-6ED3-4C59-A415-C707F9BEF819 PROVIDER shall obtain and maintain, for the duration of this Agreement or longer, the minimum insurance coverage set forth below. With the exception of Professional Liability (E&O), all coverage shall be written on an occurrence basis. All coverage shall be underwritten by companies authorized to do business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code and have a financial strength rating of A- or better and a financial strength rating of VII or better as measured by A.M. Best Company or otherwise acceptable to MEMBERA&M System. By requiring such minimum insurance, the Owner shall not be deemed or construed to have assessed the risk that may be applicable to PROVIDER under this Agreement. PROVIDER shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. PROVIDER is not relieved of any liability or other obligations assumed pursuant to this Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. No policy will be canceled without unconditional written notice to MEMBER A&M System at least ten days before the effective date of the cancellation.

Information and Services Carriers. a) The company must agree to furnish the insured: (sample reports requested with your proposal) i) a. Reports on cost of claims on a monthly basis, including reserves status ii) b. Status report on any claim as requested by the insured iii) c. Reports of its investigation of claims to include statements from injured and/or witnesses, when requested iv) d. Photographs along with the appraisal of damages relating to the claim, when requested b) PROVIDER shall be capable of electronic data submission. The PROVIDERs PROVIDER’s system shall be capable of interfacing with the System Risk Management and Safety and/or System Benefits Administration and this service will be provided at no charge. Any software or upgrades will also be provided at no charge. The Company shall provide on-line access that allows the A&M System's Risk Management and Safety Office and/or System Benefits Administration to monitor pending claims, reserves, adjuster notes, and final settlements, and etcetera. PROVIDERs shall provide training as needed to the A&M System Office of Risk Management and/or System Benefits Administration in the utilization of software.. DocuSign Envelope ID: D3C3552E-7239-4B6B-A94A-B2FDEAAEEE01 c) The carrier is expected to represent and defend the named insured in any matter of litigation covered by the policy. However, the carrier and its designated counsel will keep the System Risk Management Department and/or System Benefits Administration and the System General Counsel informed of the status of any and all litigation claims filed under the policy. d) Successful company shall upon award provide insurance cards for all fleet and scheduled vehicles covered under all policies. The cards are to be forwarded express mail to Risk Management and Safety prior to the effective date and shall be collated in stacks of 25 for easy distribution. e) Deductible xxxxxxxx shall be individually invoiced per claim on a monthly basis. The xxxxxxxx shall include but not be limited to the following: name of claimant; date of accident; system driver; System Member; Department; Amount of Invoice; and Insurance Company federal Tax Identification Number. A summary listing each invoice should accompany the xxxxxxxx. The xxxx amount shall be supported by individual claim records. A sample deductible xxxx shall be submitted with each proposal. f) Verification of Qualifications - All companies submitting proposals PROVIDER must meet the following minimum qualifications: i) a. Shall be licensed by the State of Texas and permitted to contract with the State of Texas or any of its Subdivisions. ii) b. Be recommended in the latest edition of Best’s Key Rating Guide and have at least a policyholder’s rating of “A” and a Financial Size Category Rating of at least XI. A PROVIDER with a lower rating will require written approval by the A&M System Risk Management and/or System Benefits Administration. iii) c. Any agents of record must be appointed by the carrier. The A&M System is to be informed of the agent’s office location and the agents serviced to be providedSystem. iv) d. Agents of record and carrier shall have toll free “800” number for accessibility during the policy period. DocuSign Envelope ID: D3C3552E-7239-4B6B-A94A-B2FDEAAEEE01 PROVIDER shall obtain and maintain, for the duration of this Agreement or longer, the minimum insurance coverage set forth below. With the exception of Professional Liability (E&O), all coverage shall be written on an occurrence basis. All coverage shall be underwritten by companies authorized to do business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code and have a financial strength rating of A- or better and a financial strength rating of VII or better as measured by A.M. Best Company or otherwise acceptable to MEMBERA&M System. By requiring such minimum insurance, the Owner shall not be deemed or construed to have assessed the risk that may be applicable to PROVIDER under this Agreement. PROVIDER shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. PROVIDER is not relieved of any liability or other obligations assumed pursuant to this Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. No policy will be canceled without unconditional written notice to MEMBER A&M System at least ten days before the effective date of the cancellation.

Information and Services Carriers. a) The company must agree to furnish the insured: (sample reports requested with your proposal): i) a. Reports on cost of claims on a monthly basis, including reserves status ii) b. Status report on any claim as requested by the insured iii) c. Reports of its investigation of claims to include statements from injured and/or witnesses, when requested iv) d. Photographs along with the appraisal of damages relating to the claim, when requested b) PROVIDER shall be capable of electronic data submission. The PROVIDERs PROVIDER’s system shall be capable of interfacing with the System Risk Management and Safety and/or System Benefits Administration and this service will be provided at no charge. Any software or upgrades will also be provided at no charge. The Company shall provide on-line access that allows the A&M System's Risk Management and Safety Office and/or System Benefits Administration to monitor pending claims, reserves, adjuster notes, and final settlements, and etcetera. PROVIDERs shall provide training as needed to the A&M System Office of Risk Management and/or System Benefits Administration in the utilization of software.. DocuSign Envelope ID: 2CF8A1C7-35C6-4DCB-8079-F6362CBDA6CC c) The carrier is expected to represent and defend the named insured in any matter of litigation covered by the policy. However, the carrier and its designated counsel will keep the System Risk Management Department and/or System Benefits Administration and the System General Counsel informed of the status of any and all litigation claims filed under the policy. d) Successful company shall upon award provide insurance cards for all fleet and scheduled vehicles covered under all policies. The cards are to be forwarded express mail to Risk Management and Safety prior to the effective date and shall be collated in stacks of 25 for easy distribution. e) Deductible xxxxxxxx shall be individually invoiced per claim on a monthly basis. The xxxxxxxx shall include but not be limited to the following: name of claimant; date of accident; system driver; System Member; Department; Amount of Invoice; and Insurance Company federal Tax Identification Number. A summary listing each invoice should accompany the xxxxxxxx. The xxxx amount shall be supported by individual claim records. A sample deductible xxxx shall be submitted with each proposal. f) Verification of Qualifications - All companies submitting proposals PROVIDER must meet the following minimum qualifications: i) a. Shall be licensed by the State of Texas and permitted to contract with the State of Texas or any of its Subdivisions. ii) b. Be recommended in the latest edition of Best’s Key Rating Guide and have at least a policyholder’s rating of “A” and a Financial Size Category Rating of at least XI. iii) c. Any agents of record must be appointed by the carrier. The A&M System is to be informed of the agent’s office location and the agents serviced to be providedSystem. iv) d. Agents of record and carrier shall have toll free “800” number for accessibility during the policy period. DocuSign Envelope ID: 2CF8A1C7-35C6-4DCB-8079-F6362CBDA6CC PROVIDER shall obtain and maintain, for the duration of this Agreement or longer, the minimum insurance coverage set forth below. With the exception of Professional Liability (E&O), all coverage shall be written on an occurrence basis. All coverage shall be underwritten by companies authorized to do business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code and have a financial strength rating of A- or better and a financial strength rating of VII or better as measured by A.M. Best Company or otherwise acceptable to MEMBERA&M System. By requiring such minimum insurance, the Owner shall not be deemed or construed to have assessed the risk that may be applicable to PROVIDER under this Agreement. PROVIDER shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. PROVIDER is not relieved of any liability or other obligations assumed pursuant to this Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. No policy will be canceled without unconditional written notice to MEMBER A&M System at least ten (10) days before the effective date of the cancellation.

Information and Services Carriers. a) The company must agree to furnish the insured: (sample reports requested with your proposal) i) a. Reports on cost of claims on a monthly basis, including reserves status ii) b. Status report on any claim as requested by the insured iii) c. Reports of its investigation of claims to include statements from injured and/or witnesses, when requested iv) d. Photographs along with the appraisal of damages relating to the claim, when requested b) PROVIDER shall be capable of electronic data submission. The PROVIDERs PROVIDER’s system shall be capable of interfacing with the System Risk Management and Safety and/or System Benefits Administration and this service will be provided at no charge. Any software or upgrades will also be provided at no charge. The Company shall provide on-line access that allows the A&M System's Risk Management and Safety Office and/or System Benefits Administration to monitor pending claims, reserves, adjuster notes, and final settlements, and etcetera. PROVIDERs shall provide training as needed to the A&M System Office of Risk Management and/or System Benefits Administration in the utilization of software. c) The carrier is expected to represent and defend the named insured in any matter of litigation covered by the policy. However, the carrier and its designated counsel will keep the System Risk Management Department and/or System Benefits Administration and the System General Counsel informed of the status of any and all litigation claims filed under the policy. d) Successful company shall upon award provide insurance cards for all fleet and scheduled vehicles covered under all policies. The cards are to be forwarded express mail to Risk Management and Safety prior to the effective date and shall be collated in stacks of 25 for easy distribution. e) Deductible xxxxxxxx shall be individually invoiced per claim on a monthly basis. The xxxxxxxx shall include but not be limited to the following: name of claimant; date of accident; system driver; System Member; Department; Amount of Invoice; and Insurance Company federal Tax Identification Number. A summary listing each invoice should accompany the xxxxxxxx. The xxxx amount shall be supported by individual claim records. A sample deductible xxxx shall be submitted with each proposal. f) Verification of Qualifications - All companies submitting proposals PROVIDER must meet the following minimum qualifications: i) a. Shall be licensed by the State of Texas and permitted to contract with the State of Texas or any of its Subdivisions. ii) b. Be recommended in the latest edition of Best’s Key Rating Guide and have at least a policyholder’s rating of “A” and a Financial Size Category Rating of at least XI. iii) c. Any agents of record must be appointed by the carrier. The A&M System is to be informed of the agent’s office location and the agents serviced to be providedSystem. iv) d. Agents of record and carrier shall have toll free “800” number for accessibility during the policy period. PROVIDER shall obtain and maintain, for the duration of this Agreement or longer, the minimum insurance coverage set forth below. With the exception of Professional Liability (E&O), all coverage shall be written on an occurrence basis. All coverage shall be underwritten by companies authorized to do business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code Code. Except for Professional Liability (Errors and have a financial strength rating of A- or better and a financial strength rating of VII or better as measured Omissions) Insurance, which is currently underwritten by the Group's Captive insurer, that has not been rated by A.M. Best Company or otherwise acceptable to MEMBERother Nationally Recognized Rating Organization (NRRO), all other insurance required is currently underwritten with responsible insurance companies of recognized standing and having an A.M. Best’s Rating of at least “A-" or better. By requiring such minimum insurance, the Owner shall not be deemed or construed to have assessed the risk that may be applicable to PROVIDER under this Agreement. PROVIDER shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. PROVIDER is not relieved of any liability or other obligations assumed pursuant to this Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. No policy will be canceled without unconditional written notice to MEMBER at least ten days before . Xxxxxx Xxxxxx Xxxxxx shall maintain these insurance coverages in full force and effect, during the effective date Term of this agreement. If for any reason one of the cancellationabove required insurance policies is cancelled or not renewed, we shall use best endeavors to notify CLIENT within 30 days and best endeavors to obtain a replacement or reinstatement policy containing no less than the same limits and terms and conditions as required in this agreement and provide evidence to CLIENT with no lapse in coverage. PROVIDER acknowledges that if coverages are not in place at any time during the term of the contract, they are in violation and this could be grounds for terminating the agreement.

Information and Services Carriers. a) The company must agree to furnish the insured: (sample reports requested with your proposal) i) a. Reports on cost of claims on a monthly basis, including reserves status ii) b. Status report on any claim as requested by the insured iii) c. Reports of its investigation of claims to include statements from injured and/or witnesses, when requested iv) d. Photographs along with the appraisal of damages relating to the claim, when requested b) PROVIDER shall be capable of electronic data submission. The PROVIDERs PROVIDER’s system shall be capable of interfacing with the System Risk Management and Safety and/or System Benefits Administration and this service will be provided at no charge. Any software or upgrades will also be provided at no charge. The Company shall provide on-line access that allows the A&M System's Risk Management and Safety Office and/or System Benefits Administration to monitor pending claims, reserves, adjuster notes, and final settlements, and etcetera. PROVIDERs shall provide training as needed to the A&M System Office of Risk Management and/or System Benefits Administration in the utilization of software. c) The carrier is expected to represent and defend the named insured in any matter of litigation covered by the policy. However, the carrier and its designated counsel will keep the System Risk Management Department and/or System Benefits Administration and the System General Counsel informed of the status of any and all litigation claims filed under the policy. d) Successful company shall upon award provide insurance cards for all fleet and scheduled vehicles covered under all policies. The cards are to be forwarded express mail to Risk Management and Safety prior to the effective date and shall be collated in stacks of 25 for easy distribution. e) Deductible xxxxxxxx shall be individually invoiced per claim on a monthly basis. The xxxxxxxx shall include but not be limited to the following: name of claimant; date of accident; system driver; System Member; Department; Amount of Invoice; and Insurance Company federal Tax Identification Number. A summary listing each invoice should accompany the xxxxxxxx. The xxxx bill amount shall be supported by individual claim records. A sample deductible xxxx bill shall be submitted with each proposal. f) Verification of Qualifications - All companies submitting proposals PROVIDER must meet the following minimum qualifications: i) a. Shall be licensed by the State of Texas and permitted to contract with the State of Texas or any of its Subdivisions. ii) b. Be recommended in the latest edition of Best’s Key Rating Guide and have at least a policyholder’s rating of “A” and a Financial Size Category Rating of at least XI. iii) c. Any agents of record must be appointed by the carrier. The A&M System is to be informed of the agent’s office location and the agents serviced to be providedSystem. iv) d. Agents of record and carrier shall have toll free “800” number for accessibility during the policy period. EXHIBIT B – INSURANCE PROVIDER shall obtain and maintain, for the duration of this Agreement or longer, the minimum insurance coverage set forth below. With the exception of Professional Liability (E&O), all coverage shall be written on an occurrence basis. All coverage shall be underwritten by companies authorized to do business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code and have a financial strength rating of A- or better and a financial strength rating of VII or better as measured by A.M. Best Company or otherwise acceptable to MEMBERA&M System. By requiring such minimum insurance, the Owner shall not be deemed or construed to have assessed the risk that may be applicable to PROVIDER under this Agreement. PROVIDER shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. PROVIDER is not relieved of any liability or other obligations assumed pursuant to this Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. No policy will be canceled without unconditional written notice to MEMBER A&M System at least ten days before the effective date of the cancellation.

Information and Services Carriers. a) The company must agree to furnish the insured: (sample reports requested with your proposal) i) a. Reports on cost of claims on a monthly basis, including reserves status ii) b. Status report on any claim as requested by the insured iii) c. Reports of its investigation of claims to include statements from injured and/or witnesses, when requested iv) d. Photographs along with the appraisal of damages relating to the claim, when requested b) PROVIDER shall be capable of electronic data submission. The PROVIDERs PROVIDER’s system shall be capable of interfacing with the System Risk Management and Safety and/or System Benefits Administration and this service will be provided at no charge. Any software or upgrades will also be provided at no charge. The Company shall provide on-line access that allows the A&M System's Risk Management and Safety Office and/or System Benefits Administration to monitor pending claims, reserves, adjuster notes, and final settlements, and etcetera. PROVIDERs shall provide training as needed to the A&M System Office of Risk Management and/or System Benefits Administration in the utilization of software. c) The carrier is expected to represent and defend the named insured in any matter of litigation covered by the policy. However, the carrier and its designated counsel will keep the System Risk Management Department and/or System Benefits Administration and the System General Counsel informed of the status of any and all litigation claims filed under the policy. d) Successful company shall upon award provide insurance cards for all fleet and scheduled vehicles covered under all policies. The cards are to be forwarded express mail to Risk Management and Safety prior to the effective date and shall be collated in stacks of 25 for easy distribution. e) Deductible xxxxxxxx shall be individually invoiced per claim on a monthly basis. The xxxxxxxx shall include but not be limited to the following: name of claimant; date of accident; system driver; System Member; Department; Amount of Invoice; and Insurance Company federal Tax Identification Number. A summary listing each invoice should accompany the xxxxxxxx. The xxxx bill amount shall be supported by individual claim records. A sample deductible xxxx bill shall be submitted with each proposal. f) Verification of Qualifications - All companies submitting proposals PROVIDER must meet the following minimum qualifications: i) a. Shall be licensed by the State of Texas and permitted to contract with the State of Texas or any of its Subdivisions. ii) b. Be recommended in the latest edition of Best’s Key Rating Guide and have at least a policyholder’s rating of “A” and a Financial Size Category Rating of at least XI. iii) c. Any agents of record must be appointed by the carrier. The A&M System is to be informed of the agent’s office location and the agents serviced to be providedSystem. iv) d. Agents of record and carrier shall have toll free “800” number for accessibility during the policy period. PROVIDER shall obtain and maintain, for the duration of this Agreement or longer, the minimum insurance coverage set forth below. With the exception of Professional Liability (E&O), all coverage shall be written on an occurrence basis. All coverage shall be underwritten by companies authorized to do business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code and have a financial strength rating of A- or better and a financial strength rating of VII or better as measured by A.M. Best Company or otherwise acceptable to MEMBERA&M System. By requiring such minimum insurance, the Owner shall not be deemed or construed to have assessed the risk that may be applicable to PROVIDER under this Agreement. PROVIDER shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. PROVIDER is not relieved of any liability or other obligations assumed pursuant to this Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. No policy will be canceled without unconditional written notice to MEMBER A&M System at least ten days before the effective date of the cancellation.

Information and Services Carriers. a) The company must agree to furnish the insured: (sample reports requested with your proposal) i) a. Reports on cost of claims on a monthly basis, including reserves status ii) b. Status report on any claim as requested by the insured iii) c. Reports of its investigation of claims to include statements from injured and/or witnesses, when requested iv) d. Photographs along with the appraisal of damages relating to the claim, when requested b) PROVIDER shall be capable of electronic data submission. The PROVIDERs PROVIDER’s system shall be capable of interfacing with the System Risk Management and Safety and/or System Benefits Administration and this service will be provided at no charge. Any software or upgrades will also be provided at no charge. The Company shall provide on-line access that allows the A&M System's Risk Management and Safety Office and/or System Benefits Administration to monitor pending claims, reserves, adjuster notes, and final settlements, and etcetera. PROVIDERs shall provide training as needed to the A&M System Office of Risk Management and/or System Benefits Administration in the utilization of software.. DocuSign Envelope ID: 029240F5-4211-49AB-BCD5-0D96061CB364 c) The carrier is expected to represent and defend the named insured in any matter of litigation covered by the policy. However, the carrier and its designated counsel will keep the System Risk Management Department and/or System Benefits Administration and the System General Counsel informed of the status of any and all litigation claims filed under the policy. d) Successful company shall upon award provide insurance cards for all fleet and scheduled vehicles covered under all policies. The cards are to be forwarded express mail to Risk Management and Safety prior to the effective date and shall be collated in stacks of 25 for easy distribution. e) Deductible xxxxxxxx shall be individually invoiced per claim on a monthly basis. The xxxxxxxx shall include but not be limited to the following: name of claimant; date of accident; system driver; System Member; Department; Amount of Invoice; and Insurance Company federal Tax Identification Number. A summary listing each invoice should accompany the xxxxxxxx. The xxxx bill amount shall be supported by individual claim records. A sample deductible xxxx bill shall be submitted with each proposal. f) Verification of Qualifications - All companies submitting proposals PROVIDER must meet the following minimum qualifications: i) a. Shall be licensed by the State of Texas and permitted to contract with the State of Texas or any of its Subdivisions. ii) b. Be recommended in the latest edition of Best’s Key Rating Guide and have at least a policyholder’s rating of “A” and a Financial Size Category Rating of at least XI. iii) c. Any agents of record must be appointed by the carrier. The A&M System is to be informed of the agent’s office location and the agents serviced to be providedSystem. iv) d. Agents of record and carrier shall have toll free “800” number for accessibility during the policy period. DocuSign Envelope ID: 029240F5-4211-49AB-BCD5-0D96061CB364 PROVIDER shall obtain and maintain, for the duration of this Agreement or longer, the minimum insurance coverage set forth below. With the exception of Professional Liability (E&O), all coverage shall be written on an occurrence basis. All coverage shall be underwritten by companies authorized to do business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code and have a financial strength rating of A- or better and a financial strength rating of VII or better as measured by A.M. Best Company or otherwise acceptable to MEMBERA&M System. By requiring such minimum insurance, the Owner shall not be deemed or construed to have assessed the risk that may be applicable to PROVIDER under this Agreement. PROVIDER shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. PROVIDER is not relieved of any liability or other obligations assumed pursuant to this Agreement by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. No policy will be canceled without unconditional written notice to MEMBER A&M System at least ten days before the effective date of the cancellation.