Common use of Information to be shared Clause in Contracts

Information to be shared. 3.1 The information exchanged routinely between the partner organisations will be at minimum; the data items identified in the specification for the DfE School Census, together with estimated/actual Key Stage school/pupil level attainment and value added results/analysis at appropriate and relevant levels. 3.2 Information sharing carried out under the legal framework contained in the Children & Families Xxx 0000 relating to Special Educational Needs & Disabilities (SEND) and Education Health and Care Plans (EHCP’s). 3.3 Information sharing to support vulnerable groups such as children in need, children in care and children supported by multi agency teams (MAT’s). Also information sharing to support the statutory children’s safeguarding responsibilities of the Council and the academy/school. 3.4 It is expected that workforce data, will also be exchanged at aggregate and person identifiable levels for purposes of Council HR & Payroll services and supporting schools with DfE School Workforce Census if your school subscribes to these Council services. 3.5 Data can be shared with third parties when the academy/school wishes the Council to pass on data on its behalf for specific programs set up under partnership working arrangements as long as fair processing conditions of the Data Protection Xxx 0000 are adhered to, for example:  1 to 1 tuition programs,  NHS health programs e.g. vaccination programs  Benchmarking analysis exercises on behalf of academies/schools and the Council This may involve sharing additional contextual data about the pupil such as address information, exclusions history, looked after status, SEN status, SEN primary need, leaver status. 3.6 Early Years Foundation Stage Profile, Key Stages 1, 2, 4 and Post 16 pupil level results data and Xxxxxxx Family Trust pupil level estimates will be uploaded and shared (when available) via secure websites of DfE, NAA, Xxxxxx Family Trust and the Council according to agreements in place. 3.7 Aggregated statistical and performance profiles such as value added analyses, school profile, school performance indicators, progress charting and pupil level target/attainment analysis will be supplied to the academy/school via the secure Council website. 3.8 Examples of routine information sharing between partners.  Person identifiable data to support services provided by the Council to academies/schools, parents/carers and children e.g. data relating to SEND, pupil exclusions and behavior support.  Weekly updates of individual demographics of children/young people attending the academy/school including the full postal address will be extracted from the academies/schools management information system and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly updates of children/young people who leave the academy/school, including the destination will be extracted from the academies/schools management information systems and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly automated updates of sessional attendance data of children/young people from academies/schools management information systems and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly automated updates of the latest Permanent and Fixed Term exclusions data from schools who use RM Integris ONLY which is transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly automated updates of part time pupil flags from schools who use RM Integris ONLY which is transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Annual DfE School Workforce Census information to schools that use the Council’s HR and payroll system to support the completion of their returns.  Annual pupil attainment data supplied by the academy/school to the DfE or partner organisations, which the DfE or partner organisations share securely with the Council under agreements.  Annual Xxxxxxx Family Trust (FFT) Assessment/Target data provided securely by FFT to both partners where agreements are in place.  Annual School Databooks with benchmarking data obtained from academy/school, Derbyshire schools, the DfE, NAA, QCA, FFT and NCER that can be drilled down to individual pupil level for pupils attending the academy/school which the Council will share securely with the academy/school via a secure website.  Person identifiable data to support the delivery of HR and Personnel functions provided by the Council to the Academy/school under a ‘Subscription Services Agreement’.  Information required to promote the participation in Employment Education and Training of young people under Education & Skills Xxx 0000 S14.  Sharing pupil starters and leavers information at non standard transition points (i.e. in year), via DfE School to School (S2S) secure portal, using CMJ and CML files, or secure automated data transfer solutions provided by the Council, under Education (Pupil Registration) (England) Regulations 2006 (8 and 12) as amended in 2016.

Information to be shared. 3.1 The information exchanged routinely between the partner organisations will be at minimum; the data items identified in the specification for the DfE School Census, together with estimated/actual Key Stage school/pupil level attainment and value added results/analysis at appropriate and relevant levels. 3.2 Information sharing carried out under the legal framework contained in the Children & Families Xxx 0000 Act 2014 relating to Special Educational Needs & Disabilities (SEND) and Education Health and Care Plans (EHCP’s). 3.3 Information sharing to support vulnerable groups such as children in need, children in care and children supported by multi agency teams (MAT’s). Also information sharing to support the statutory children’s safeguarding responsibilities of the Council and the academy/school. 3.4 It is expected that workforce data, will also be exchanged at aggregate and person identifiable levels for purposes of Council HR & Payroll services and supporting schools with DfE School Workforce Census if your school subscribes to these Council services. 3.5 Data can be shared with third parties when the academy/school wishes the Council to pass on data on its behalf for specific programs set up under partnership working arrangements as long as fair processing conditions of the Data Protection Xxx 0000 Act 1998 are adhered to, for example:  • 1 to 1 tuition programs,  • NHS health programs e.g. vaccination programs  • Benchmarking analysis exercises on behalf of academies/schools and the Council This may involve sharing additional contextual data about the pupil such as address information, exclusions history, looked after status, SEN status, SEN primary need, leaver status. 3.6 Early Years Foundation Stage Profile, Key Stages 1, 2, 4 and Post 16 pupil level results data and Xxxxxxx Family Trust pupil level estimates will be uploaded and shared (when available) via secure websites of DfE, NAA, Xxxxxx Family Trust and the Council according to agreements in place. 3.7 Aggregated statistical and performance profiles such as value added analyses, school profile, school performance indicators, progress charting and pupil level target/attainment analysis will be supplied to the academy/school via the secure Council website. 3.8 Examples of routine information sharing between partners.  • Person identifiable data to support services provided by the Council to academies/schools, parents/carers and children e.g. data relating to SEND, pupil exclusions and behavior support.  • Weekly updates of individual demographics of children/young people attending the academy/school including the full postal address will be extracted from the academies/schools management information system and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  • Weekly updates of children/young people who leave the academy/school, including the destination will be extracted from the academies/schools management information systems and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  • Weekly automated updates of sessional attendance data of children/young people from academies/schools management information systems and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  • Weekly automated updates of the latest Permanent and Fixed Term exclusions data from schools who use RM Integris ONLY which is transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  • Weekly automated updates of part time pupil flags from schools who use RM Integris ONLY which is transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  • Annual DfE School Workforce Census information to schools that use the Council’s HR and payroll system to support the completion of their returns.  • Annual pupil attainment data supplied by the academy/school to the DfE or partner organisations, which the DfE or partner organisations share securely with the Council under agreements.  • Annual Xxxxxxx Family Trust (FFT) Assessment/Target data provided securely by FFT to both partners where agreements are in place.  • Annual School Databooks with benchmarking data obtained from academy/school, Derbyshire schools, the DfE, NAA, QCA, FFT and NCER that can be drilled down to individual pupil level for pupils attending the academy/school which the Council will share securely with the academy/school via a secure website.  • Person identifiable data to support the delivery of HR and Personnel functions provided by the Council to the Academy/school under a ‘Subscription Services Agreement’.  • Information required to promote the participation in Employment Education and Training of young people under Education & Skills Xxx 0000 Act 2008 S14.  Sharing pupil starters and leavers information at non standard transition points (i.e. in year), via DfE School to School (S2S) secure portal, using CMJ and CML files, or secure automated data transfer solutions provided by the Council, under Education (Pupil Registration) (England) Regulations 2006 (8 and 12) as amended in 2016.

Information to be shared. 3.1 a) The information exchanged routinely between the partner organisations will be at minimum; the data items identified in the specification for the DfE School CensusCensus and, together with estimated/actual Key Stage school/pupil level attainment and value added results/analysis at appropriate and relevant levels. Please note the Council and academies/schools/trusts have statutory obligations to share personal data relating to pupils, governors and school workforce with the DfE. As defined by GDPR and Data Protection Act 2018, personal data and special categories of data, about data subjects will be shared if allowed under relevant legal basis and condition, and it is necessary and proportionate to do so. The special categories of data that may be shared include health and ethnicity related data. 3.2 b) Annual DfE School Workforce Census information to any academy/school/trust that uses the Council’s HR and payroll system to support the completion of their returns. c) Information sharing carried out under the legal framework contained in the Children & Families Xxx 0000 Act 2014 relating to SEND and EHCPs. Please note that as signatories to this Agreement, schools/academies have an option in Section 11 also to sign up to the provisions of the ‘Special Educational Needs & Disabilities (SENDSEN) and Education Health and Care Plans (EHCP’s)Disabilities Information Sharing Agreement 3.4’ which can be found on the Derbyshire SchoolsNet website. 3.3 d) Information sharing required to support vulnerable groups such as disabled children, children in need, children in care, care leavers and children supported by multi agency teams (MAT’s)of families receiving early help support. Also This includes the information shared with the Council’s Virtual School to support educational provision for children in care, who will shortly be introducing a new system called ‘ePEPS’ for data sharing which will become operational in 2020/2021 and the Early Help & Safeguarding Children Lists the Council shares with schools on a fortnightly basis. e) Information required to support integration of children into educational provision e.g. excluded pupils, children requiring behaviour support, SEND support and children with medical conditions. f) Information required to support the statutory children’s safeguarding responsibilities of the Council and the academy/school/trust. 3.4 It is expected that workforce data, will also g) Information sharing required to support and enforce attendance of children of compulsory school age in suitable education provision h) Information sharing relating to identifying children who have been absent from school for more than 15 days to enable suitable education provision to be exchanged put in place and to support programmes aimed at aggregate and person identifiable levels for purposes improving school attendance of Council HR & Payroll services and supporting schools with DfE School Workforce Census if your school subscribes to these Council servicesvulnerable children such as Troubled Families Programme. 3.5 i) Information required by Council to help support families who have decided to Electively Home Educate their children. j) Information relating to children and families receiving early help support from academy/school/trust or the Council that do not meet statutory social care thresholds. Please note the lawful basis for this data sharing is ‘Consent’. k) Data can be shared with third parties when the academy/school school/trust wishes the Council to pass on data on its behalf for specific programs programmes set up under the partnership working arrangements as long as fair processing conditions the principles of the GDPR/Data Protection Xxx 0000 Act 2018 are adhered to, for example:  : a. 1 to 1 tuition programs,  NHS health programs e.g. vaccination programs  Benchmarking analysis exercises on behalf of academies/schools and the Council This may involve sharing additional contextual data about the pupil such as address information, exclusions history, looked after status, SEN status, SEN primary need, leaver status. 3.6 Early Years Foundation Stage Profile, Key Stages 1, 2, 4 and Post 16 pupil level results data and Xxxxxxx Family Trust pupil level estimates will be uploaded and shared (when available) via secure websites of DfE, NAA, Xxxxxx Family Trust and the Council according to agreements in place. 3.7 Aggregated statistical and performance profiles such as value added analyses, school profile, school performance indicators, progress charting and pupil level target/attainment analysis will be supplied to the academy/school via the secure Council website. 3.8 Examples of routine information sharing between partners.  Person identifiable data to support services provided by the Council to academies/schools, parents/carers and children e.g. data relating to SEND, pupil exclusions and behavior support.  Weekly updates of individual demographics of children/young people attending the academy/school including the full postal address will be extracted from the academies/schools management information system and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly updates of children/young people who leave the academy/school, including the destination will be extracted from the academies/schools management information systems and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly automated updates of sessional attendance data of children/young people from academies/schools management information systems and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly automated updates of the latest Permanent and Fixed Term exclusions data from schools who use RM Integris ONLY which is transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly automated updates of part time pupil flags from schools who use RM Integris ONLY which is transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Annual DfE School Workforce Census information to schools that use the Council’s HR and payroll system to support the completion of their returns.  Annual pupil attainment data supplied by the academy/school to the DfE or partner organisations, which the DfE or partner organisations share securely with the Council under agreements.  Annual Xxxxxxx Family Trust (FFT) Assessment/Target data provided securely by FFT to both partners where agreements are in place.  Annual School Databooks with benchmarking data obtained from academy/school, Derbyshire schools, the DfE, NAA, QCA, FFT and NCER that can be drilled down to individual pupil level for pupils attending the academy/school which the Council will share securely with the academy/school via a secure website.  Person identifiable data to support the delivery of HR and Personnel functions provided by the Council to the Academy/school under a ‘Subscription Services Agreement’.  Information required to promote the participation in Employment Education and Training of young people under Education & Skills Xxx 0000 S14.  Sharing pupil starters and leavers information at non standard transition points (i.e. in year), via DfE School to School (S2S) secure portal, using CMJ and CML files, or secure automated data transfer solutions provided by the Council, under Education (Pupil Registration) (England) Regulations 2006 (8 and 12) as amended in 2016.

Information to be shared. 3.1 a) The information exchanged routinely between the partner organisations will be at minimum; the data items identified in the specification for the DfE School CensusCensus and, together with estimated/actual Key Stage school/pupil level attainment and value value- added results/analysis at appropriate and relevant levels. The Council and academies/schools/trusts have statutory obligations to share personal data relating to pupils, governors and school workforce with the DfE. As defined by UK GDPR and Data Protection Act 2018, personal data, and special categories of data, about data subjects will be shared if allowed under a relevant legal basis and condition, and it is necessary and proportionate to do so. Special and criminal categories of data may be shared, including health and ethnicity related data. 3.2 b) Annual DfE School Workforce Census data for any academy/school/trust that uses the Council’s HR and payroll system to support the completion of their returns. c) Information sharing carried out under the legal framework contained in the Children & Families Xxx 0000 Act 2014 relating to SEND and EHCPs. Please note that as signatories to this Agreement, schools/academies/Trusts can sign up to the provisions of the ‘Special Educational Needs & Disabilities (SENDSEN) and Education Health and Care Plans (EHCP’s)Disabilities Information Sharing Agreement’ which can be found on the Derbyshire SchoolsNet website. 3.3 d) Information sharing required to support vulnerable groups such as disabled children, children in need, children in care, care leavers and children of families receiving early help support. This includes the information shared with the Council’s Virtual School to support educational provision for children in care and the Early Help & Safeguarding Children Lists the Council shares with schools on a regular basis. e) Information required to support integration of children supported by multi agency teams (MAT’s). Also information sharing into educational provision e.g., excluded pupils, children requiring behaviour support, SEND support and children with medical conditions. f) Information required to support the statutory children’s safeguarding responsibilities of the Council and the academy/school/trust. 3.4 It is expected that workforce datag) Information sharing required to support and enforce attendance of children, will also be exchanged at aggregate and person identifiable levels for purposes of Council HR & Payroll services and supporting schools with DfE School Workforce Census if your compulsory school subscribes to these Council servicesage, in suitable educational provision. 3.5 h) Information sharing relating to identifying children who have been absent from school for more than 15 days to enable suitable education provision to be put in place and to support programmes aimed at improving school attendance of vulnerable children such as Supporting Families Programme. i) Information required by the Council to help support families who have decided to Electively Home Educate their children. j) Information relating to children and families receiving early help support from academy/school/trust or the Council that do not meet statutory social care thresholds. Please note the lawful basis for this data sharing is ‘Consent’. k) Data can be shared with third parties when the academy/school school/trust wishes the Council to pass on data on its behalf for specific programs programmes set up under the partnership working arrangements as long as fair processing conditions if the principles of the UK GDPR/Data Protection Xxx 0000 Act 2018 are adhered to, for example:  : i. 1 to 1 tuition programs,  NHS health programs e.g. vaccination programs  Benchmarking analysis exercises on behalf of academies/schools and the Council This may involve sharing additional contextual data about the pupil such as address information, exclusions history, looked after status, SEN status, SEN primary need, leaver status. 3.6 Early Years Foundation Stage Profile, Key Stages 1, 2, 4 and Post 16 pupil level results data and Xxxxxxx Family Trust pupil level estimates will be uploaded and shared (when available) via secure websites of DfE, NAA, Xxxxxx Family Trust and the Council according to agreements in place. 3.7 Aggregated statistical and performance profiles such as value added analyses, school profile, school performance indicators, progress charting and pupil level target/attainment analysis will be supplied to the academy/school via the secure Council website. 3.8 Examples of routine information sharing between partners.  Person identifiable data to support services provided by the Council to academies/schools, parents/carers and children e.g. data relating to SEND, pupil exclusions and behavior support.  Weekly updates of individual demographics of children/young people attending the academy/school including the full postal address will be extracted from the academies/schools management information system and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly updates of children/young people who leave the academy/school, including the destination will be extracted from the academies/schools management information systems and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly automated updates of sessional attendance data of children/young people from academies/schools management information systems and transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly automated updates of the latest Permanent and Fixed Term exclusions data from schools who use RM Integris ONLY which is transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Weekly automated updates of part time pupil flags from schools who use RM Integris ONLY which is transferred securely to the Council’s management information system. See Appendix A (Automated Data Transfer between Council and Schools)  Annual DfE School Workforce Census information to schools that use the Council’s HR and payroll system to support the completion of their returns.  Annual pupil attainment data supplied by the academy/school to the DfE or partner organisations, which the DfE or partner organisations share securely with the Council under agreements.  Annual Xxxxxxx Family Trust (FFT) Assessment/Target data provided securely by FFT to both partners where agreements are in place.  Annual School Databooks with benchmarking data obtained from academy/school, Derbyshire schools, the DfE, NAA, QCA, FFT and NCER that can be drilled down to individual pupil level for pupils attending the academy/school which the Council will share securely with the academy/school via a secure website.  Person identifiable data to support the delivery of HR and Personnel functions provided by the Council to the Academy/school under a ‘Subscription Services Agreement’.  Information required to promote the participation in Employment Education and Training of young people under Education & Skills Xxx 0000 S14.  Sharing pupil starters and leavers information at non standard transition points (i.e. in year), via DfE School to School (S2S) secure portal, using CMJ and CML files, or secure automated data transfer solutions provided by the Council, under Education (Pupil Registration) (England) Regulations 2006 (8 and 12) as amended in 2016.