Common use of Instructions to Bidders Clause in Contracts

Instructions to Bidders. Bidders are required to complete, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications of the Bidder; and the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.

Instructions to Bidders. Bidders are required to complete2.1 In this document, signthe words "Tender", stamp "Proposal", and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications "Quotation" shall be used interchangeably. Words of the Bidder; masculine gender shall include the feminine and the bid submission formneuter. Any attachments and/or appendices to Words in the Bid (including all those specified under singular shall include the Data Sheet) Clarification plural. Minor typographical, grammatical, or spelling errors shall not change the intent of Bid Bidders may request clarification of any of this document. 2.2 Sealed tenders shall be received until the ITB documents no later than the number of days closing date and time indicated in the Data Sheet prior to appropriate box on the Bid submission dateTender form, addressed to: Government Purchasing Agency 00 Xxxxxxxxxx Xxxxx Xxxx St. John's NL A1B 4R4 2.3 Tenders received after the closing time shall not be considered. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies If a portion only of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged Tender is received by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contractclosing time, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and tender shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will incomplete and shall not be conducted considered. 2.4 Tenders shall be publicly opened at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification offices of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before Government Purchasing Agency at the time and date for Bid opening as specified indicated in the Data Sheetappropriate box of the Tender form. 2.5 Any Tender may be accepted or rejected in whole or in part. If The lowest or any Tender will not necessarily be accepted. Government reserves the envelope is right to reject any Tender that does not sealed nor labeled meet Bidder response requirements as required, the stipulated herein or any Bidder shall assume the responsibility who fails to satisfactorily comply with requests for the misplacement clarification. 2.6 Deviations from or premature opening qualification of Bid due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified requirements may result in the Data Sheetrejection of Tenders. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid Enquiries before tendering shall be declared late, rejected, and returned unopened directed to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified official whose name is shown in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder appropriate box on the Bid Submission Form Tender form. Interpretations or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, explanations shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication considered part of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefingTender documents and shall not be binding unless issued as addenda. The purpose Bidder shall quote the Tender number on any and all correspondence. 2.7 The Bidder’s submission of the debriefing a properly completed Pricing Schedule is discussing the strengths considered an adequate response and weaknesses of shall constitute the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation acceptance of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under of the SHEILD General Terms entire Invitation to Tender document. 2.8 The Bidder shall clearly label an envelope with the Bidder's name, the Tender number, and Conditions the Tender closing date. 2.9 All cost incurred in the preparation and Special Conditions have been accepted presentation of tenders shall be wholly absorbed by the Bidder without any deviation or reservation. The selection committee shall review and evaluate bidder. 2.10 For the Bids on the basis purposes of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated measurement in the Data Sheet. Each committee member attached pricing schedule and invoices, a day shall fill in consist of eight (8) working hours, a best value selection matrix – week shall consist of forty (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submittedworking hours, and validation a month shall consist of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamone hundred sixty (160) working hours.

Instructions to Bidders. Bidders are required to completeTenderer should read these conditions carefully and comply strictly while filling and sending their tenders. • All bids should reach, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications of the Bidder; and the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification undersigned within due date through registered mail/post/Courier. By hand delivery will not be accepted. • The soft copy of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit bid/quotation on a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, CD/USB if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXXdeem necessary, shall be written provided along with hard copy or through email after opening of financial/priced bid for preparation of comparative statement. • Any cutting/ correction in bid will make the language(s) specified in the Data Sheetbid/quotation invalid. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices • Tenders forms shall be quoted filled in the currency indicated in the Data Sheetink or typed. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested /Tender filled with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and pencil shall be considered integral as cancelled. • The bidder must sign and stamp each page of the Technical and Financial Proposal. • Rates shall be written both in words and figures. There should be no errors or over-writings. Corrections if any should be made clearly and initiated with proper signatures with dates. • Quotations must be valid for 120 days from the date of opening of tender. • Manufacturers / Distributors / bona fide dealers, of the goods, shall give bids/tenders. They shall, therefore, furnish necessary declaration along with documentary proofs for the same. • Any bidder, interested in bidding for one or more items separately, is allowed to do so. However, preference will be given to bidder offering several items together. • The single-stage –Two envelope procedure as per PPRA Rule 36(b) Govt. of Pakistan will be adopted. The interested parties should submit the bid(s) in a single package containing two envelopes marked as Financial Proposal and Technical Proposal. Technical Proposal must include company profile, financial position and list of employees. Registration documents with FBR/others Government organizations, current litigation & black listing & past experience of the subject work. • The Purchaser shall evaluate the technical proposal under PPRA Rule # 30 (1) and in a manner prescribed in this document, without reference to the Bid. Bidder’s Conference: When appropriateprice, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall reject any proposal which does not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying conform to the specified ITBrequirements as listed in said Sections. Submission and Opening During the technical evaluation, no amendments in the technical proposal shall be permitted. • Technical qualification of the Bid: The Bid must bidders shall be sealed determined in an envelope whose external side must: a) Bear accordance to criteria set herein below from the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling documents submitted by the Bidderbidders. Bid must be received by XXXXXX at the address Bidder scoring 50% and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid above marks shall be declared late, rejected, and returned unopened to the Bidderas passed/qualified. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and Criteria for qualification of bidders/suppliers shall include a copy of the authorizationbe. Bid requested to be withdrawn shall be returned unopened to the Bidders1. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereofExperience Record 35 2. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of Personnel Capabilities 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.

Instructions to Bidders. Bidders are required General Work to completebe done under this Contract is generally described through the detailed specifications and must be completed fully in accordance with the contract documents. All work to be done under this Contract is located in or near the City of Xxx Arbor. Any Bid which does not conform fully to these instructions may be rejected. Preparation of Bids Bids should be prepared providing a straight-forward, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications concise description of the Bidder; and ’s ability to meet the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification requirements of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, Bids shall be written in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by the language(s) specified person signing the Bid. Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms are not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative bids are specifically requested. If alternatives are requested, any deviation from the specification must be fully described, in detail on an "Alternate" section of Bid form. Each person signing the Bid certifies that he/she is the person in the Data SheetBidder’s firm/organization responsible for the decision as to the fees being offered in the Bid and has not and will not participated in any action contrary to the terms of this provision. Questions or Clarification on ITB Specifications All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will be accepted from any and all prospective Bidders in accordance with the terms and conditions of the ITB. All questions shall be due on or before April 11, 2017 @ 4:00 p.m. and should be addressed as follows: Specification/Scope of Work questions emailed to xxxxxxxx@x0xxx.xxx Bid Process and Compliance questions emailed to XXxxxxxx@x0xxx.xxx Any error, omissions or discrepancies in the specification discovered by a prospective contractor and/or service provider shall be brought to the attention of Xxxxx Xxxxxxx, xxxxxxxx@x0xxx.xxx after discovery as possible. Further, the contractor and/or service provide shall not be allowed to take advantage of errors, omissions or discrepancies in the specifications. Addenda If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to Michigan Inter-governmental Trade Network (MITN) xxx.xxxx.xxxx and/or City of Xxx Arbor web site xxx.X0xxx.xxx for all parties to download. Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall not relieve the Bidder of the responsibility for complying with the terms thereof. The City will not be bound by oral responses to inquiries or written responses other than written addenda. Bid Submission FormAll Bids are due and must be delivered to the City of Xxx Arbor Procurement Unit on or before Thursday, April 20, 2017 @ 10:00 a.m. Bids submitted late or via oral, telephonic, telegraphic, electronic mail or facsimile will not be considered or accepted. Each Bidder must submit one (1) original Bid and two (2) Bid copies in a sealed envelope clearly marked: The Bidder shall submit ITB No. 4489 – Small Dump Bodies. P P c/o Customer Services, 1st Floor 000 Xxxx Xxxxx Xxxxxx All Bids received on or before the Bid Submission Due Date will be publicly opened and recorded immediately. No immediate decisions are rendered.  City of Xxx Arbor Non-Discrimination Ordinance Declaration of Compliance  Vendor Conflict of Interest Disclosure Form using Bids that fail to provide these completed forms listed above upon bid opening will be rejected as non-responsive and will not be considered for award. Xxxx delivered bids will be date/time stamped/signed by the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association Procurement Unit at the time of address above in order to be considered. Normal business hours are 9:00 a.m. to 3:00 p.m. Monday through Friday, excluding Holidays. The City will not be liable to any Bidder for any unforeseen circumstances, delivery or postal delays. Postmarking to the submission Due Date will not substitute for receipt of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting . Each Bidder is responsible for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity submission of their Bid. The request and Additional time for submission of bids past the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid stated due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall will not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared lategranted to a single Bidder; however, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid additional time may be withdrawn, substituted, or modified granted to all Bidders when the City determines in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event its sole discretion that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamcircumstances warrant it.

Instructions to Bidders. Bidders are required to complete, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications of the Bidder; and the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided Quality of Items (Score out of 20) For Availability of Cars Delivery Time (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.

Instructions to Bidders. Bidders are required to completeThe City of Xxxx Redevelopment Commission has prepared, signand made available as part of this bid, stamp and submit an offering sheet describing the following documents: Bid Submission Cover Letter Form; Documents Establishing parcel being offered for sale. The offering sheet states that the Eligibility and Qualifications minimum sales price of the property is $100. All bidders must have demonstrable experience in developing the property for the use intended. Bidders must prepare a development plan providing an estimate of the total investment to be made and a schedule of development. A certified check payable to the City of Xxxx Department of Redevelopment shall be submitted upon execution of the purchase contract for the sale of the real estate. A Twenty-Five Dollar ($25.00) money order, payable to the Lake County Recorder, and an additional Fifteen Dollar ($15.00) money order, payable to the Lake County Auditor’s Office, must be included with the bid price. The Redevelopment Commission will record the deed upon the receipt of all signatures on the deed. The Commission reserves the right to reject any or all bids or waive any deviation in the bidding which it deems to be in the best interest of the City of Xxxx. Each bidder must submit a written bid to the City of Xxxx Redevelopment Commission, 000 Xxxxxxxx, Xxxxx 000, Xxxx, Xxxxxxx, 00000. Each Bid must contain: Name, Address and Phone Number of Bidder; Address of the property which is the subject of bid; the amount of bid; and the completed cover sheet from the front of this offering sheet. Only bids utilizing the approved cover sheet will be accepted. Failure to use the provided cover sheet template will disqualify the bidder. All bids are open for public inspection after bid submission formopening from Board. Any attachments and/or appendices All bids received will be reviewed by the Board on the date specified in the Notice to Bidders which is June 6, 2018. TO: City of Xxxx Redevelopment Commission 000 Xxxxxxxx, Xxxxx 000 Gary, Indiana 46402 SIR OR MADAM: The undersigned (referred to as the “Bidder”) has familiarized himself or herself with the present conditions on the subject site, as hereinafter designated and with the offering documents: Notice to Bidders Instruction to Bidders Proposal Form Offering Sheet The Bidder certifies his/her or its desire to participate in the development of the said tract or tracts of land pursuant to the Bid federal, state, and local legislation, ordinances, regulations and usage referred to in the offering documents, and hereby offers and proposes to purchase the parcel of land identified in the offering documents (including all those specified under hereinafter referred to as the Data Sheet) Clarification “Project Land”). Attached hereto as Exhibit A and to be considered a part of Bid Bidders may request clarification of any this offer to purchase, is a narrative description of the ITB documents no later than proposed plan of development of the number Project Land identified on the Offering Sheet, describing the exact nature and character of days indicated the improvements proposed and the use thereof. Acceptance or rejection of this proposal shall be made on record at a regular meeting of the City of Xxxx Redevelopment Commission. The highest and best bid will be accepted and will require the approval of the Redevelopment Commission. In submitting this offer to purchase, it is understood that the right to reject such offer is reserved by the City of Xxxx Redevelopment Commission. The Bidder understands that upon the award of this bid, the Redevelopment Commission intends to negotiate a Development Agreement with the Bidder to reflect the terms of the proposed development of the Project Land. The Bidder will have the opportunity to conduct due diligence during the negotiation period. The Bidder further agrees to execute a contract for the purchase of the Project Land in the Data Sheet prior form submitted by the Redevelopment Commission and to submit with the purchase contract a Certified Check made payable to the Bid submission dateCity of Xxxx. Any request The Bidder agrees to develop and use the above-identified parcel of land in conformity with any Federal and State statues and City ordinances applicable to the Bidder’s improvement plan and the Development Agreement. Within thirty (30) days after the purchase contract is executed, the undersigned must pay the balance of his/her bid in full within thirty (30) days. (IT IS UNDERSTOOD IN THE EVENT A BIDDER DOES NOT PAY THE FULL BALANCE WITHIN THE DESIGNATED TIME PERIOD, THE XXXXXXX MONEY IS FORFEITED BY THE BIDDER.) Upon closing, the Bidder shall accept the premises in as is condition with no warranties or representations other than warranty of title. The Bidder shall be responsible for clarification must the payment of all real property taxes assessed against the property. The property may not be sent in writing via courier or through electronic means sold to XXXXXX’s address indicated in a person who is ineligible under Indiana Code 36-1-11-16. It is agreed that the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies good faith deposit of the response (including an explanation Bidder may be refunded by the Redevelopment Commission and that the Redevelopment Commission may withdraw from the sale of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At Project Land at any time prior to the deadline for submission conveyance of Bidtitle and possession of said property by reason of inability of the Redevelopment Commission to convey good title to the parcel or parcels of by reason of the Redevelopment Commission being enjoined or prevented from so doing by any order or decision or act of any judicial, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB legislative or execution body having authority in the form premises. Dated this ____ day of a Supplemental Information to the ITB_____________, 2018. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extensionParcel ID Number: 45-08-28-328-014.000-004 Legal Description: XXXX CO'S. 1ST ADD. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or notL.8 BL.2 N. 15 FT. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. OF L.9 BL.2 In the event that a Bidder is unsuccessfulCity of Gary, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submissionLake County, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.Indiana

Instructions to Bidders. Bidders are required to completeThe stipulated Bid Security amount shall be $4,000.00. Upon award, sign, stamp and submit the following documents: successful contractor shall replace the Bid Submission Cover Letter Form; Documents Establishing Security with a Performance Security in the Eligibility and Qualifications amount of 10% of the Bidder; and tender amount excluding HST. Plants will be stored at the bid submission formnursery until delivery on Monday, June 10, 2019. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder Contractor shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorizationpaperwork to verify the quantity of each type of plant delivered to the site. Bid requested All plant material must be grown and delivered in proper potting soil, including vermiculite and perlite and a slow release fertilizer. Sterilized soil is not permitted. Absolutely, no substitution of indicated plant material is allowed unless directed by the Department staff. All annual concerns from grower must be brought to the attention of the Department staff. The successful bidder will be required to contact the Department staff no later than one (1) month after the contract is awarded to confirm that desired seeds have been successfully ordered. No changes are expected after that point with the cause being supplier. All annuals stated must be at a size half of the potential of the plant at time of delivery. A “show” is immediately required for planting, a colour bud stage, no soil showing. Annuals to be withdrawn watered and fertilized on date of delivery as well as throughout the growing season as required. All plants (6 beds) shall also be watered throughout the growing season as directed by Department staff. All costs for watering the 6 beds shall be returned unopened accounted for in the unit bid price per annual plant as listed in Schedule C. During planting, 8-20-14 fertilizer shall be added at a rate of 10 lbs per 1000 sqft. This fertilizer shall be incidental to the Bidderswork and no additional compensation shall be provided. No Bid If a bidder determines that any proposed specification within this request for quote is not realistic or proper for growing within the specified container then this concern is to be brought to the attention of the Department prior to the close of this tender otherwise no changes will be considered. Plants that do not meet the quote specification will not be received and will be deducted from payment based on unit price cost. The Department may add or subtract to the number and type of plants delivered upon agreement with supplier. Changes in payment will be withdrawn, substitutedreflected by unit price cost. All annuals must be grown in 1204 or 806 cell packs, or modified cell packs of equivalent soil volume. Sunpatiens, grasses and cannas should be grown in a 5.5 inch square pot or equivalent soil volume. Beds must be freshly edged before planting. After planting, the interval between flower beds shall be weeded and maintained bi-weekly or when notified by Department staff to remove all weeds. Department staff will notify successful bidder when watering/weeding shall occur. At the deadline for submission of Bid and the expiration end of the period of Bid validity specified season, around late September or as directed by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid Department staff, all beds shall be rejected at tilled, working the opening stage, except for late submission, XXXXXX will review plants back into the Bid in the presence of an ad-hoc committee formed by XXXXXXsoil. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, Successful bidder shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria permitted to have an end score out of 100 points: For Validity of Offer (Score out of 20any delivery vehicles in grassed areas around the slopes. Delivery trucks shall use trails when available. 1) For Services to be Provided (Score out of 20BED NUMBER 1 1) For Availability of Cars (Score out of 20Sparkler Blush Cleome - 2 rows 332 2) For Reasonable Price / Cost (Score out of 40Red Head Coleus - 3 rows 332 3) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.Victoria Blue Salvia - 3 rows 332 4) Taishan Orange African Marigold - 5 rows 400 5) Fresh Look Red Celosia - fill 4800 6) Snow Crystals White Alyssum - 1 row 360

Instructions to Bidders. Bidders are required to complete2.1 In this document, signthe words “Limited Call”, stamp “Proposal”, “Bid” and submit “Quotation” shall be used interchangeably. 2.2 Bid submissions shall be received until the following documents: closing date and time indicated in the appropriate box on the Limited Call form. 2.3 Bid Submission Cover Letter Form; Documents Establishing submissions received after the Eligibility and Qualifications closing time shall not be considered. If a portion only of the Bidder; Limited Call submission is received by the closing time, the submission shall be considered incomplete and shall not be considered. 2.4 Bid submissions shall be publicly opened at the Town Hall located at 000 Xxxx Xxxx, Xxxxx Xxxx, XX at the time and date indicated in the appropriate box of the Limited Call bid submission form. 2.5 Any Bid may be accepted or rejected in whole or in part. Any attachments and/or appendices The lowest or any Bid will not necessarily be accepted. The Town of Pouch Cove reserves the right to reject any Bid that does not meet Bidder response requirements as stipulated herein or any Bidder who fails to satisfactorily comply with requests for clarification. The Town of Pouch Cove reserves the Bid (including all those right to cancel this solicitation at any time. 2.6 Deviations from or qualification of specified under the Data Sheet) Clarification of Bid Bidders requirements may request clarification of any of the ITB documents no later than the number of days indicated result in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies rejection of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for Xxxxx Xxxx Town Clerk 2.7 The Bidder’s submission of Bid, XXXXXX may for any reason, such as in a properly completed Pricing Schedule is considered an adequate response to a clarification requested by a and shall constitute the Bidder, modify the ITB in the form ’s acceptance of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature all terms and conditions of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: entire Limited Call for Bids document. 2.8 The Bidder shall submit the Bid Submission Form using bid in person or electronically viaemail. In-person Submission: Town Hall, 000 Xxxx Xxxx, Xxxxx Xxxx, XX Subject Line: LC12042024 – Standing Offer Agreement – Road Work/Construction Subject Line: LC12042024 – Standing Offer Agreement – Road Work/Construction 2.9 All costs incurred in the form provided in this ITB. Currencies: All prices preparation and presentation of Limited Calls shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling wholly absorbed by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. . 2.10 A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a hard copy of the authorization. Bid this document can be requested to by calling (000) 000-0000 and will be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an admade available during normal business hours Monday-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamFriday 8:30am-4:00pm.

Instructions to Bidders. 1. General Information and Instructions to the Bidder for Submission of Bid The instructions given herein will be strictly binding on the bidders and deviation, if any will make the tender or tenders liable to be considered invalid. Tenders incorporating additional conditions by the bidder are liable for rejection. 2. Rejection of Bids: Canvassing by the Bidder(s) in any form, unsolicited letter and post tender correction may invoke summary rejection. Conditional tenders will be rejected. Noncompliance of applicable General Information and Instructions will disqualify the Bid. 3. The Bidders are required shall fill up the Prescribed Format for submission of Technical (Techno- commercial) Bid as per “Annexure – 12.1” format duly signed by the authorized signatory. The person signing the tender document should be authorized for submitting the tender. 4. Tender must be submitted in two separate covers marked Cover-1 (Technical Bid) and Cover-2 (Financial Bid/BOQ). The contents of Cover-1 and Cover-2 shall be as follows:- i) “Technical (Techno-Commercial) Bid” (as per Annexure 12.1 format) duly filled in and digitally signed with an official stamp. ii) All relevant documents related to complete, sign, stamp “Technical (Techno-commercial) Bid” as per iii) Duly filled in Agency Experience (Private/PPP/JV/Consortium Projects) as per iv) Duly filled in and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications certified summary of Turnover details as per Annexure – 12.5 v) Xxxx filled in details of key team members as proposed by him for deployment on site for successful completion of the Bidder; and the bid submission form. Any attachments and/or appendices to the project as per Annexure–12.7 i) The “Financial Bid (including BOQ)” (as per Detailed Scope of Work) i.e. Schedule of Price Bid in the item wise tabular format duly filled in and digitally signed – Annexure – 12.13 5. Authorities of the Victoria Memorial Hall, Kolkata reserves the right to reject or accept any or all those specified under tenders wholly or partially without assigning any reason whatsoever, feels fit. 6. All information supplied by bidders shall be treated as contractually binding on the Data Sheet) Clarification bidders on successful award of Bid Bidders may request clarification the assignment by Victoria Memorial Hall, Kolkata on the basis of this tender. 7. No commitment of any kind, contractual or otherwise shall exist unless and until a formal written contract has been executed by or on behalf of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission dateVictoria Memorial Hall, Kolkata. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writingVictoria Memorial Hall, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At Kolkata may cancel this Tender document at any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested formal written contract being executed by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise Victoria Memorial Hall, Kolkata. 8. This Tender document does not constitute an offer by Victoria Memorial Hall, Kolkata. The bidder’s participation in this process may result in Victoria Memorial Hall, Kolkata selecting the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior bidder to the expiration engage towards execution of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamcontract.

Instructions to Bidders. Bidders are required General Work to completebe done under this Contract is generally described through the detailed specifications and must be completed fully in accordance with the contract documents. All work to be done under this Contract is located in or near the City of Xxx Arbor. Any Bid which does not conform fully to these instructions may be rejected. Preparation of Bids Bids should be prepared providing a straight-forward, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications concise description of the Bidder; and ’s ability to meet the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification requirements of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, Bids shall be written in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by the language(s) specified person signing the Bid. Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms are not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative bids are specifically requested. If alternatives are requested, any deviation from the specification must be fully described, in detail on an "Alternate" section of Bid form. Each person signing the Bid certifies that he/she is the person in the Data SheetBidder’s firm/organization responsible for the decision as to the fees being offered in the Bid and has not and will not participated in any action contrary to the terms of this provision. Questions or Clarification on ITB Specifications All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will be accepted from any and all prospective Bidders in accordance with the terms and conditions of the ITB. All questions shall be due on or before February 14, 2017 @ 4:00 p.m. and should be addressed as follows: Specification/Scope of Work questions emailed to xxxxxxxxxx@x0xxx.xxx Bid Process and Compliance questions emailed to XXxxxxxx@x0xxx.xxx Any error, omissions or discrepancies in the specification discovered by a prospective contractor and/or service provider shall be brought to the attention of Xxxxx Xxxxxxx, xxxxxxxx@x0xxx.xxx after discovery as possible. Further, the contractor and/or service provide shall not be allowed to take advantage of errors, omissions or discrepancies in the specifications. Addenda If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to Michigan Inter-governmental Trade Network (MITN) xxx.xxxx.xxxx and/or City of Xxx Arbor web site xxx.X0xxx.xxx for all parties to download. Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall not relieve the Bidder of the responsibility for complying with the terms thereof. The City will not be bound by oral responses to inquiries or written responses other than written addenda. Bid Submission FormAll Bids are due and must be delivered to the City of Xxx Arbor Procurement Unit on or before February 21, 2017 @ 10:00 a.m. (local time). Bids submitted late or via oral, telephonic, telegraphic, electronic mail or facsimile will not be considered or accepted. Each Bidder must submit one (1) original Bid and two (2) Bid copies in a sealed envelope clearly marked: The Bidder shall submit ITB No. 4463 – Semi-Tractor. P P c/o Customer Services, 1st Floor 000 Xxxx Xxxxx Xxxxxx All Bids received on or before the Bid Submission Due Date will be publicly opened and recorded immediately. No immediate decisions are rendered.  City of Xxx Arbor Non-Discrimination Ordinance Declaration of Compliance  Vendor Conflict of Interest Disclosure Form using Bids that fail to provide these completed forms listed above upon bid opening will be rejected as non-responsive and will not be considered for award. Xxxx delivered bids will be date/time stamped/signed by the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association Procurement Unit at the time of address above in order to be considered. Normal business hours are 9:00 a.m. to 3:00 p.m. Monday through Friday, excluding Holidays. The City will not be liable to any Bidder for any unforeseen circumstances, delivery or postal delays. Postmarking to the submission Due Date will not substitute for receipt of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting . Each Bidder is responsible for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity submission of their Bid. The request and Additional time for submission of bids past the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid stated due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall will not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared lategranted to a single Bidder; however, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid additional time may be withdrawn, substituted, or modified granted to all Bidders when the City determines in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event its sole discretion that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamcircumstances warrant it.

Instructions to Bidders. Bidders are required The City of Xxx Arbor's Procurement Office is soliciting bids for the purchase of cleaning and sanitation Services for sanitary and storm sewer backups or intrusion from water main breaks based on the specifications provided herein. The pricing provided for this ITB shall be firm for three (3) years. Any Bid which does not conform fully to completethese instructions may be rejected. Preparation of Bids Bids should be prepared providing a straight-forward, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications concise description of the Bidder; and ’s ability to meet the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification requirements of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, Bids shall be written in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by the language(s) specified person signing the Bid. Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms are not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative bids are specifically requested. If alternatives are requested, any deviation from the specification must be fully described, in detail on the "Alternate" section of Bid form. Each person signing the Bid certifies that he/she is the person in the Data SheetBidder’s firm/organization responsible for the decision as to the fees being offered in the Bid and has not and will not participated in any action contrary to the terms of this provision. Questions or Clarification / Designated City Contacts All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will be accepted from any and all prospective Bidders in accordance with the terms and conditions of the ITB. All questions shall be due on or before February 16, 2023 @ 1:00 PM and should be addressed as follows: Specification/Scope of Work questions emailed to Xxxx Xxxxxxxxxx, Public Works Supervisor, XXXxxxxxxxxx@x0xxx.xxx Bid Process and Compliance questions emailed to Xxxxx Xxxxxxx, XXxxxxxx@x0xxx.xxx Any error, omissions or discrepancies in the specification discovered by a prospective contractor and/or service provider shall be brought to the attention of Xxxxx Xxxxxxx at xxxxxxxx@x0xxx.xxx after discovery as possible. Further, the contractor and/or service provider shall not be allowed to take advantage of errors, omissions, or discrepancies in the specifications. Addenda If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to Michigan Inter-governmental Trade Network (MITN) xxx.xxxx.xxxx and/or City of Xxx Arbor web site xxx.X0xxx.xxx for all parties to download. Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall not relieve the Bidder of the responsibility for complying with the terms thereof. The City will not be bound by oral responses to inquiries or written responses other than written addenda. Bid Submission Form: The Bidder shall submit All Bids are due and must be delivered to the Bid Submission City of Xxx Arbor Procurement Unit on or before February 28, 2023 by 2:00 PM (Local time). Bids submitted late or via oral, telephonic, telegraphic, electronic mail or facsimile will not be considered or accepted. . c/o Customer Services, 1st Floor 000 Xxxx Xxxxx Xxxxxx All Bids received on or before the Due Date will be publicly opened and recorded immediately. No immediate decisions are rendered. • Vendor Conflict of Interest Disclosure Form using the form provided in this ITB• City of Xxx Arbor Non-Discrimination Ordinance Declaration of Compliance • City of Xxx Arbor Living Wage Ordinance Declaration of Compliance Bids that fail to provide these forms listed above upon bid opening will be rejected as non-responsive and will not be considered for award. Currencies: All prices shall Hand delivered bids may be quoted dropped off in the currency indicated Purchasing drop box located in the Data SheetXxx Street (north) vestibule/entrance of City Hall which is open to the public Monday through Friday from 8am to 5pm (except holidays). Documents Establishing The City will not be liable to any Bidder for any unforeseen circumstances, delivery or postal delays. Postmarking to the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that Due Date will form or have formed a joint venture, consortium or association at the time of the submission not substitute for receipt of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting . Each Bidder is responsible for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity submission of their Bid. The request and Additional time for submission of bids past the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid stated due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall will not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared lategranted to a single Bidder; however, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid additional time may be withdrawn, substituted, or modified granted to all Bidders when the City determines in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event its sole discretion that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamcircumstances warrant it.

Instructions to Bidders. Bidders are required The City of Xxx Arbor's Procurement Office is soliciting bids for the purchase of cleaning and sanitation Services for sanitary and storm sewer backups based on the specifications provided herein. The pricing provided for this ITB shall be firm for three (3) years. Any Bid which does not conform fully to completethese instructions may be rejected. Preparation of Bids Bids should be prepared providing a straight-forward, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications concise description of the Bidder; and ’s ability to meet the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification requirements of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, Bids shall be written in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by the language(s) specified person signing the Bid. Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms are not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative bids are specifically requested. If alternatives are requested, any deviation from the specification must be fully described, in detail on the "Alternate" section of Bid form. Each person signing the Bid certifies that he/she is the person in the Data SheetBidder’s firm/organization responsible for the decision as to the fees being offered in the Bid and has not and will not participated in any action contrary to the terms of this provision. Questions or Clarification / Designated City Contacts All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will be accepted from any and all prospective Bidders in accordance with the terms and conditions of the ITB. All questions shall be due on or before December 12, 2019 @ 1:00 PM and should be addressed as follows: Specification/Scope of Work questions emailed to Xxxx Xxxxxxxxxx, Public Works Supervisor, XXXxxxxxxxxx@x0xxx.xxx Bid Process and Compliance questions emailed to Xxxxx Xxxxxxx, XXxxxxxx@x0xxx.xxx Any error, omissions or discrepancies in the specification discovered by a prospective contractor and/or service provider shall be brought to the attention of Xxxxx Xxxxxxx at xxxxxxxx@x0xxx.xxx after discovery as possible. Further, the contractor and/or service provider shall not be allowed to take advantage of errors, omissions or discrepancies in the specifications. Addenda If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to Michigan Inter-governmental Trade Network (MITN) xxx.xxxx.xxxx and/or City of Xxx Arbor web site xxx.X0xxx.xxx for all parties to download. Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall not relieve the Bidder of the responsibility for complying with the terms thereof. The City will not be bound by oral responses to inquiries or written responses other than written addenda. Bid Submission Form: The Bidder shall submit All Bids are due and must be delivered to the Bid Submission City of Xxx Arbor Procurement Unit on or before December 27, 2019 at 2:00 PM (Local time). Bids submitted late or via oral, telephonic, telegraphic, electronic mail or facsimile will not be considered or accepted. . c/o Customer Services, 1st Floor 000 Xxxx Xxxxx Xxxxxx All Bids received on or before the Due Date will be publicly opened and recorded immediately. No immediate decisions are rendered.  Vendor Conflict of Interest Disclosure Form using  City of Xxx Arbor Non-Discrimination Ordinance Declaration of Compliance  City of Xxx Arbor Living Wage Ordinance Declaration of Compliance Bids that fail to provide these forms listed above upon bid opening will be rejected as non-responsive and will not be considered for award. Xxxx delivered bids will be date/time stamped/signed by the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form Procurement Unit or have formed a joint venture, consortium or association City Customer Service at the time of address above in order to be considered. Normal business hours are 9:00 a.m. to 3:00 p.m. Monday through Friday, excluding Holidays. The City will not be liable to any Bidder for any unforeseen circumstances, delivery or postal delays. Postmarking to the submission Due Date will not substitute for receipt of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting . Each Bidder is responsible for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity submission of their Bid. The request and Additional time for submission of bids past the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid stated due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall will not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared lategranted to a single Bidder; however, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid additional time may be withdrawn, substituted, or modified granted to all Bidders when the City determines in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event its sole discretion that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamcircumstances warrant it.

Instructions to Bidders. Instructions to Bidders General Instructions The NIBTT intends to offer for sale the four parcels as described in Figure 1 (above). The four parcels have all already been given final planning approval from the Town and Country Planning Division (T&CPD) and are able to accommodate townhouses or similar type dwellings. The Bidder will be required to review the contents of this bid package, inclusive of its appendices, before submitting a bid for consideration by the NIBTT. Submission of Bids All bids must be submitted on the forms provided. Bids made on any other forms will be rejected. Bids forms must be initialled, dated, and stamped on each page. Where the Bidder has appended the information requested this should be made clear in the space provided. Should you require any clarification with respect to the information supplied herein, please submit written queries via email and not orally to the person identified below on or before 4:00 p.m. (local Trinidad and Tobago time) December 9th 2024. Please note that only written requests will be entertained. The NIBTT will endeavour to submit its written responses to questions in a timely manner but will not be responsible in any event for any late delivery or non-delivery of any responses. Oral responses, if supplied, shall not be binding. All queries and responses should be forwarded to the undermentioned: Bidders are advised that a site visit will be held on 9th December 2024 @ 9:00 am and if required another will be held on the 13th December, 2024 @ 9:00 am. The attendance of this site visit is not mandatory as such bidders will not be required to sign any attendance register. You may contact the Real Estate Officer via email at xxxxxxx@xxxxx.xxx to make arrangements. Notwithstanding the dates of these site visits, the deadline date for requesting clarifications as per 4.2.2 above stands. Bidders are required to completesubmit their applications as follows: Bids MUST be submitted via email only to Corporate Secretary and submitted on or before 4:00 p.m. (local Trinidad and Tobago time) on 16th December 2024. All submissions must be titled Bid for Purchase of Four (4) Parcels of Land from the National Insurance Board of Trinidad & Tobago. The submission, signshall be in PDF format and signed by an authorized company signatory, stamp clearly labelled with the Bidder’s name and submit addressed as follows: Email Requirements: Submission of bids are acceptable only if such submission is in accordance with the following documents: Bid Submission Cover Letter Form; Documents Establishing requirements as set out herein. Bidders are to avoid using generic subject lines in the Eligibility emailed submissions that do not clearly identify the name and Qualifications / or number as well as the Bidder’s organization name. Bidders must avoid multiple emails for the same opportunity wherever possible. If multiple emails cannot be avoided, identify how many emails constitute the full submission and provide clear instructions on how to assemble the submission. Multiple submissions from the same Bidder for the same opportunity may result in rejection if these instructions are unclear. All attachments provided on the email must be submitted in the file types PDF, Zip, JPEG or PNG ONLY. Additionally, the total size of the Bidder; attached files contained in an email should not exceed the limit of 50MB per email. If emailing updates or changes, do not submit only the changes that then require collation with the previous submission. Instead, a complete revised package with clear instructions that it replaces the earlier submission should be sent. This will help to avoid any confusion as to what constitutes the complete submission. The closing date and the bid submission formtime shall be determined by Microsoft’s exchange server. Any attachments and/or appendices The receipt of submissions can be delayed due to factors such as "internet traffic", file transfer size, transmission speed, etc. Bidders must therefore allow sufficient time to upload and deliver their submission, including any attachments. No responsibility will be attached to the Bid (including all those specified under NIBTT for premature opening or failure to open a submission not properly addressed, identified or sent in accordance with this the Data Sheet) Clarification of Bid instructions herein. It is possible that one or more attachments may become corrupted and therefore inaccessible to the NIBTT. Bidders may request clarification of will not have the option to resubmit after closing if the attachments cannot be opened. Further, the NIBTT cannot open any of the ITB documents no later than the number of days indicated in the Data Sheet submission prior to closing to confirm whether the Bid files have been corrupted. The complete submission date. Any request for clarification must shall be sent in writing via courier without alterations, interlineations or through electronic means erasures, except those to XXXXXX’s address indicated in accord with instructions issued by NIBTT or as necessary to correct errors made by the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order such case, corrections shall be initialled by the person or persons signing the Submission. All documents, information, specifications, tracings or attachments provided by NIBTT and pertaining to afford prospective Bidders reasonable time this process remain the property of NIBTT and shall be treated in strict confidence by the Bidder. No part of this process may be transmitted to consider the amendments in preparing their Bidor discussed with a third party, XXXXXX may nor reproductions made thereof without prior written consent of NIBTT. NIBTT may, at its discretion extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bidresponses by issuing a Bulletin/Addendum, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entitywhich case, duly vested with authority to legally bind the members all rights and obligations of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX NIBTT and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior Bidders previously subject to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses original deadline shall thereafter be made in writing, and shall be considered integral subject to the Bidnew deadline as extended. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Late Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder. Bid must be Submissions received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid responses shall be declared late, rejected, and returned unopened . Failure to provide all the information requested in the Bid Package may disqualify the Bidder. A Bidder No amendment to a bid will be allowed after its submission, save for clarifications and additional information provided in response to a request in writing by the NIBTT. The NIBTT reserves the right to reject any or all bids, and to cancel the process in its entirety or partially without thereby incurring any liability to the affected applicant(s). The NIBTT does not bind itself to accept any offer or to reimburse Bidders for any expenses incurred. The Bidders shall bear all costs incurred in the preparation, submittal, and furtherance of their applications. All currency information is to be given in Trinidad and Tobago dollars. All submissions are to be in the English Language. Withdrawal of Bids Bidders may withdrawwithdraw their bids prior to the Submission Deadline. To withdraw a proposal, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with of withdrawal must be sent to xxxxxxxxxxxxxxxxxx@xxxxx.xxx prior to the ITB, duly Submission Deadline and must be signed by an authorized representativerepresentative of the Bidder whereupon the proposal will be disregarded and no consideration will be given to evaluate same. Conditions of Contract Should the bidder be successful, and they would be subject to the following conditions of contract. NIBTT shall include convey their freehold interest in each parcel of land to the bidder for the agreed purchase consideration with the sole purpose of constructing a fixed number of townhouses in the following manner: Firstly, the bidder shall enter into a Sales Agreement with NIBTT. In addition to the standard Particular Conditions of Contract the bidder shall agree to Specific Conditions of Contract which shall be drafted as “conditions subsequent” including but not limited to: The bidder shall agree to use of the parcel(s) of land for the sole purpose of constructing a fixed number of town houses with the required infrastructure to support the townhouse communities. The bidder shall enter into a Management Agreement with Riverwoods Management Company Limited (RMCL), the company with the responsibility of property management of Riverwoods Housing Development. The bidder shall construct the fixed number of townhouses. Upon the completion of the fixed number of townhouses [and/or phases and/or clusters, as agreed upon by both parties] the bidder shall sell the townhouses to individual buyers via Deed of Lease (A copy of the authorizationDeed of Lease Template is annexed and marked Appendix D). Bid requested Upon the execution of each Deed of Lease (the sale of a townhouse) the bidder shall advice RMCL to be withdrawn transfer one (1) Class A Share to each new townhouse owner. Upon the completion of the fixed number of townhouses the bidder shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified convey all their freehold interest in the interval between parcel(s) of land including the deadline for submission of Bid “Reserved Property” and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating townhouses to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamRMCL.

Instructions to Bidders. Bidders are required to complete Tenderer should read these conditions carefully and comply strictly while filling and sending their tenders.  All bids should reach, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications of the Bidder; and the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification undersigned within due date through registered mail/post/Courier. By hand delivery will not be accepted.  The soft copy of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit bid/quotation on a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, CD/USB if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXXdeem necessary, shall be written provided along with hard copy or through email after opening of financial/priced bid for preparation of comparative statement.  Any cutting/ correction in bid will make the language(s) specified in the Data Sheetbid/quotation invalid. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices  Tenders forms shall be quoted filled in the currency indicated in the Data Sheetink or typed. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested /Tender filled with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and pencil shall be considered integral as cancelled.  The bidder must sign and stamp each page of the Technical and Financial Proposal.  Rates shall be written both in words and figures. There should be no errors or over-writings. Corrections if any should be made clearly and initiated with proper signatures with dates.  Quotations must be valid for 120 days from the date of opening of tender.  Manufacturers / Distributors / bona fide dealers, of the goods, shall give bids/tenders. They shall, therefore, furnish necessary declaration along with documentary proofs for the same.  Any bidder, interested in bidding for one or more items separately, is allowed to do so. However, preference will be given to bidder offering several items together.  The single-stage –Two envelope procedure as per PPRA Rule 36(b) Govt. of Pakistan will be adopted. The interested parties should submit the bid(s) in a single package containing two envelopes marked as Financial Proposal and Technical Proposal. Technical Proposal must include company profile, financial position and list of employees. Registration documents with FBR/others Government organizations, current litigation & black listing & past experience of the subject work.  The Purchaser shall evaluate the technical proposal under PPRA Rule # 30 (1) and in a manner prescribed in this document, without reference to the Bid. Bidder’s Conference: When appropriateprice, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall reject any proposal which does not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying conform to the specified ITBrequirements as listed in said Sections. Submission and Opening During the technical evaluation, no amendments in the technical proposal shall be permitted.  Technical qualification of the Bid: The Bid must bidders shall be sealed determined in an envelope whose external side must: a) Bear accordance to criteria set herein below from the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling documents submitted by the Bidderbidders. Bid must be received by XXXXXX at the address Bidder scoring 50% and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid above marks shall be declared late, rejected, and returned unopened to the Bidderas passed/qualified. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and Criteria for qualification of bidders/suppliers shall include a copy of the authorizationbe. Bid requested to be withdrawn shall be returned unopened to the Bidders1. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereofExperience Record 35 2. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of Personnel Capabilities 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team.

Instructions to Bidders. Bidders are required to complete2.1 In this document, signthe words “Limited Call”, stamp “Proposal”, “Bid” and submit “Quotation” shall be used interchangeably. 2.2 Bid submissions shall be received until the following documents: closing date and time indicated in the appropriate box on the Limited Call form. 2.3 Bid Submission Cover Letter Form; Documents Establishing submissions received after the Eligibility and Qualifications closing time shall not be considered. If a portion only of the Bidder; Limited Call submission is received by the closing time, the submission shall be considered incomplete and shall not be considered. 2.4 Bid submissions shall be publicly opened at the Town Hall located at 000 Xxxx Xxxx, Xxxxx Xxxx, XX at the time and date indicated in the appropriate box of the Limited Call bid submission form. 2.5 Any Bid may be accepted or rejected in whole or in part. Any attachments and/or appendices The lowest or any Bid will not necessarily be accepted. The Town of Pouch Cove reserves the right to reject any Bid that does not meet Bidder response requirements as stipulated herein or any Bidder who fails to satisfactorily comply with requests for clarification. The Town of Pouch Cove reserves the Bid (including all those right to cancel this solicitation at any time. 2.6 Deviations from or qualification of specified under the Data Sheet) Clarification of Bid Bidders requirements may request clarification of any of the ITB documents no later than the number of days indicated result in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies rejection of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for Xxxxx Xxxx Town Clerk 2.7 The Bidder’s submission of Bid, XXXXXX may for any reason, such as in a properly completed Pricing Schedule is considered an adequate response to a clarification requested by a and shall constitute the Bidder, modify the ITB in the form ’s acceptance of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature all terms and conditions of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: entire Limited Call for Bids document. 2.8 The Bidder shall submit the Bid Submission Form using bid in person or electronically via email. In-person Submission: Town Hall, 000 Xxxx Xxxx, Xxxxx Xxxx, XX Subject Line: LC11222024 – Standing Offer Agreement – Road Work/Construction Subject Line: LC11222024 – Standing Offer Agreement – Road Work/Construction 2.9 All costs incurred in the form provided in this ITB. Currencies: All prices preparation and presentation of Limited Calls shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling wholly absorbed by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. . 2.10 A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a hard copy of the authorization. Bid this document can be requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawnby calling (000) 000-0000 and willbe made available during normal business hours Monday-Friday 8:30am-4:00pm. 2.11 Deadline for submissions is December 6, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team2024.

Instructions to Bidders. Bidders are required to complete2.1 In this document, signthe words “Tender”, stamp “Proposal”, and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications “Quotation” shall be used interchangeably. Words of the Bidder; masculine gender shall include the feminine and the bid submission formneuter. Any attachments and/or appendices Words in the singular shall include the plural. Minor typographical, grammatical, or spelling errors shall not change the intent of this document. The word “Town” shall mean “Town of Gander”. 2.2 Bids may be e-mailed to the Bid Procurement Officer or emailed (including all those specified under the Data SheetPDF only) Clarification of Bid Bidders may request clarification of to xxxxxxx@xxxxxxxxxxxx.xxx up to closing , 2:00:00 pm, June 19th , 2024. Bids must not be sent to any employee of the ITB documents no later than Town of Gander- This will result in an immediate disqualification. Bids sent to any other e-mail address will NOT be accepted 2.3 Quotes received after the number of days indicated closing time shall not be considered. 2.4 Any quote may be accepted or rejected in whole or in part. The lowest or any quote will not necessarily be accepted. The Town reserves the Data Sheet prior right to the Bid submission date. Any request reject any quote that does not meet Bidder response requirements as stipulated herein or any Bidder who fails to satisfactorily comply with requests for clarification must be sent in writing via courier or through electronic means to XXXXXXclarification. 2.5 The Bidder’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and properly completed Pricing Schedule shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time an adequate response and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of constitute the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening acceptance of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under of the SHEILD General Terms entire invitation to quote document. 2.6 The Bidder shall complete the return envelope in its entirety, or if not used, shall clearly label the envelope with the Bidder’s name, the tender name, and Conditions the closing date. 2.7 All costs incurred in the preparation and Special Conditions have been accepted presentation of tenders shall be wholly absorbed by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teambidder.

Instructions to Bidders. All Bidders are required to complete, sign, stamp should note and submit abide by the following documents: Bid Submission Cover Letter Form; Documents Establishing :- a. Bids that are incomplete in any respect or those that are not consistent with the Eligibility requirements as specified in this tender document or those that do not contain information as per the specified formats may be considered nonresponsive and Qualifications of the Bidder; and the bid submission formmay be liable for rejection. b. Strict adherence to formats, wherever specified, is required. Any attachments and/or appendices Non-adherence to formats may be a ground for declaring the Bid (including all those specified under the Data Sheet) Clarification of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request . c. All communication and the responses shall information should be made provided in writingwriting and in English/Hindi language only. d. All communication and information provided should be legible, and shall be considered integral to wherever the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified information is given in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as requiredfigures, the Bidder shall assume the responsibility for the misplacement same should also be mentioned in words. e. No change in, or premature opening of Bid due supplementary information to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of a Bid shall be declared lateaccepted once submitted. However, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD MPAKVN reserves the right to undertake a post-qualification exerciseseek additional information from the Bidders, aimed at determiningif found necessary, to its satisfaction during the validity course of evaluation of the Bid. Non-submission, incomplete submission or delayed submission of such additional information or clarifications sought by MPAKVN, may be a ground for rejection of the Bid. f. The Bids shall be evaluated as per the criteria specified in this Document. g. The Bidder should designate one person ("Contact Person" and "Authorised Representative and Signatory") authorised to represent the Bidder in its dealings with MPAKVN. This designated person should hold the Power of Attorney and be authorised to perform all tasks including but not limited to providing information, responding to enquiries, entering into contractual commitments on behalf of the Bidder etc. The Covering Letter submitted by the Bidder shall be signed by the Authorised Signatory and shall bear the stamp and seal of the Entity thereof. h. Bidder should deploy one person having knowledge of customs and SEZ norms to handle day to day activities and to coordinate with custom office. i. The Bid (and any additional information requested subsequently) shall also bear the initials of the Authorised Signatory and stamp of the Entity thereof on each page of the Bid. j. Mere submission of information does not entitle the Bidder to meet an eligibility criterion. MPAKVN reserves the right to vet and verify any or all information submitted by the Bidder. k. If any claim made or information provided by the Bidder. SHEILD shall conduct a verification exercise on Bidder in the accuracy, correctness and authenticity of the Bid or any information provided by the Bidder in response to any subsequent query by MPAKVN, is found to be incorrect or is a material misrepresentation of facts, then the Bid will be liable for rejection and his bid security liable to be forfeited. Mere clerical errors or bonafide mistakes may be treated as an exception at the sole discretion of Managing director MPAKVN and if he is adequately satisfied. l. The Bidder shall be responsible for all the costs associated with the preparation of the Bid. MPAKVN shall not be responsible in any way for such costs, regardless of the conduct or outcome of this process. m. MPAKVN reserves the right to reject any or all of the Bids submitted in response to this tender document at any stage without assigning any reasons whatsoever. n. MPAKVN shall have right and authority to verify the contents and credentials of any bidders from any source, however, in case of MPAKVN relying on such information, adversely affecting the interest of bidder, shall give an opportunity to concerned bidder on to represent before committee. o. The work or any part of it should not be transferred, assigned or sub-let without the legal, technical and financial documents submitted, and validation written consent of extent of compliance AKVN. p. Facility is under three years maintenance contract with construction agency but any damage done to the ITB requirements and evaluation criteria based on what has so far been found property by the evaluation teambidder shall be repaired by the bidder at his/her own cost. q. After handing over the property to Operator , cost of damage/repair of the property done by the operator shall be borne by the Operator and he shall keep the property in good condition i/c building , open land, road, landscap, all allied services etc . In case, maintenance of property is not done by the Operator properly, it shall be done departmentally and cost shall be recovered from the advance rent /performance security of the Operator. After completion of the agreement, the Operator shall hand over the property in good condition, otherwise advance rent/performance security shall be forfeited and maintenance work shall be done departmentally at operators risk and cost. r. Expenditure towards Stamps duty, registration charges etc shall be borne by the Operator.

Instructions to Bidders. Bidders are required to complete2.1 In this document, signthe words “Tender”, stamp “Proposal”, and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications “Quotation” shall be used interchangeably. Words of the Bidder; masculine gender shall include the feminine and the bid submission formneuter. Any attachments and/or appendices Words in the singular shall include the plural. Minor typographical, grammatical, or spelling errors shall not change the intent of this document. The word “Town” shall mean “Town of Gander”. 2.2 Bids may be e-mailed to the Bid Procurement Officer or emailed (including all those specified under the Data SheetPDF only) Clarification of Bid Bidders may request clarification of to xxxxxxx@xxxxxxxxxxxx.xxx up to closing , 2:00:00 pm, June 15th , 2023. Bids must not be sent to any employee of the ITB documents no later than Town of Gander- This will result in an immediate disqualification. Bids sent to any other e-mail address will NOT be accepted 2.3 Quotes received after the number of days indicated closing time shall not be considered. 2.4 Any quote may be accepted or rejected in whole or in part. The lowest or any quote will not necessarily be accepted. The Town reserves the Data Sheet prior right to the Bid submission date. Any request reject any quote that does not meet Bidder response requirements as stipulated herein or any Bidder who fails to satisfactorily comply with requests for clarification must be sent in writing via courier or through electronic means to XXXXXXclarification. 2.5 The Bidder’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, shall be written in the language(s) specified in the Data Sheet. Bid Submission Form: The Bidder shall submit the Bid Submission Form using the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity of their Bid. The request and the responses shall be made in writing, and properly completed Pricing Schedule shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time an adequate response and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of constitute the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening acceptance of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared late, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under of the SHEILD General Terms entire invitation to quote document. 2.6 The Bidder shall complete the return envelope in its entirety, or if not used, shall clearly label the envelope with the Bidder’s name, the tender name, and Conditions the closing date. 2.7 All costs incurred in the preparation and Special Conditions have been accepted presentation of tenders shall be wholly absorbed by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teambidder.

Instructions to Bidders. Bidders are required General Work to completebe done under this Contract is generally described through the detailed specifications and must be completed fully in accordance with the contract documents. All work to be done under this Contract is located in or near the City of Xxx Arbor. Any Bid which does not conform fully to these instructions may be rejected. Preparation of Bids Bids should be prepared providing a straight-forward, sign, stamp and submit the following documents: Bid Submission Cover Letter Form; Documents Establishing the Eligibility and Qualifications concise description of the Bidder; and ’s ability to meet the bid submission form. Any attachments and/or appendices to the Bid (including all those specified under the Data Sheet) Clarification requirements of Bid Bidders may request clarification of any of the ITB documents no later than the number of days indicated in the Data Sheet prior to the Bid submission date. Any request for clarification must be sent in writing via courier or through electronic means to XXXXXX’s address indicated in the Data Sheet. XXXXXX will respond in writing, transmitted by electronic means and will transmit copies of the response (including an explanation of the query but without identifying the source of inquiry) to all Bidders who have provided confirmation of their intention to submit a Bid. Amendment of Bid At any time prior to the deadline for submission of Bid, XXXXXX may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of a Supplemental Information to the ITB. In order to afford prospective Bidders reasonable time to consider the amendments in preparing their Bid, XXXXXX may extend the deadline for submission of Bid, if the nature of the amendment to the ITB justifies such an extension. Preparation on Bid Cost: The Bidder shall bear any and all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid was selected or not. Language: The Bid, as well as any and all related correspondence exchanged by the Bidder and XXXXXX, Bids shall be written in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by the language(s) specified person signing the Bid. Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms are not fully completed it may disqualify the bid. No alternative bid will be considered unless alternative bids are specifically requested. If alternatives are requested, any deviation from the specification must be fully described, in detail on an "Alternate" section of Bid form. Each person signing the Bid certifies that he/she is the person in the Data SheetBidder’s firm/organization responsible for the decision as to the fees being offered in the Bid and has not and will not participated in any action contrary to the terms of this provision. Questions or Clarification on ITB Specifications All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will be accepted from any and all prospective Bidders in accordance with the terms and conditions of the ITB. All questions shall be due on or before April 26, 2016 @ 4:00 p.m. and should be addressed as follows: Specification/Scope of Work questions emailed to xxxxxxxxxx@x0xxx.xxx Bid Process and Compliance questions emailed to XXxxxxxx@x0xxx.xxx Any error, omissions or discrepancies in the specification discovered by a prospective contractor and/or service provider shall be brought to the attention of Xxxxx Xxxxxxx, xxxxxxxx@x0xxx.xxx after discovery as possible. Further, the contractor and/or service provide shall not be allowed to take advantage of errors, omissions or discrepancies in the specifications. Addenda If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to Michigan Inter-governmental Trade Network (MITN) xxx.xxxx.xxxx and/or City of Xxx Arbor web site xxx.X0xxx.xxx for all parties to download. Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall not relieve the Bidder of the responsibility for complying with the terms thereof. The City will not be bound by oral responses to inquiries or written responses other than written addenda. Bid Submission FormAll Bids are due and must be delivered to the City of Xxx Arbor Procurement Unit on or before May 5, 2016 @ 10:00 a.m. Bids submitted late or via oral, telephonic, telegraphic, electronic mail or facsimile will not be considered or accepted. Each Bidder must submit one (1) original Bid and two (2) Bid copies in a sealed envelope clearly marked: The Bidder shall submit ITB No. 4443 – Dump Trailer. P P P.O. Box 8647 Ann Arbor, MI 48107 All Bids received on or before the Bid Submission Due Date will be publicly opened and recorded immediately. No immediate decisions are rendered.  City of Xxx Arbor Non-Discrimination Ordinance Declaration of Compliance  Vendor Conflict of Interest Disclosure Form using Bids that fail to provide these completed forms listed above upon bid opening will be rejected as non-responsive and will not be considered for award. Xxxx delivered bids will be date/time stamped/signed by the form provided in this ITB. Currencies: All prices shall be quoted in the currency indicated in the Data Sheet. Documents Establishing the Eligibility and Qualifications of the Bidder The Bidder shall provide documentary evidence of its status as an eligible and qualified vendor, using the forms provided under this ITB. If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association Procurement Unit at the time of address above in order to be considered. Normal business hours are 9:00 a.m. to 3:00 p.m. Monday through Friday, excluding Holidays. The City will not be liable to any Bidder for any unforeseen circumstances, delivery or postal delays. Postmarking to the submission Due Date will not substitute for receipt of the Bid, they shall confirm in their Bid that : (i) they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this shall be duly evidenced by a duly notarized Agreement among the legal entities, which shall be submitted along with the Bid; and (ii) if they are awarded the contract, the contract shall be entered into, by and between XXXXXX and the designated lead entity, who shall be acting . Each Bidder is responsible for and on behalf of all entities that comprise the joint venture. Validity Period: Bid shall remain valid for the period specified in the Data Sheet. A Bid valid for a shorter period shall be immediately rejected by XXXXXX and rendered non-responsive. In exceptional circumstances, prior to the expiration of the Bid validity period, XXXXXX may request Bidders to extend the period of validity submission of their Bid. The request and Additional time for submission of bids past the responses shall be made in writing, and shall be considered integral to the Bid. Bidder’s Conference: When appropriate, a Bidder’s conference will be conducted at the date, time and location specified in the Data Sheet. All Bidders are encouraged to attend. Non-attendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be shared by all bidders who have shown interest in applying to the specified ITB. Submission and Opening of the Bid: The Bid must be sealed in an envelope whose external side must: a) Bear the name of the Bidder; b) Be addressed to SHEILD as specified in the Data Sheet; and c) Bear a warning not to open before the time and date for Bid opening as specified in the Data Sheet. If the envelope is not sealed nor labeled as required, the Bidder shall assume the responsibility for the misplacement or premature opening of Bid stated due to improper sealing and labeling by the Bidder. Bid must be received by XXXXXX at the address and no later than the date and time specified in the Data Sheet. SHEILD shall will not consider any Bid that arrives after the deadline for submission of Bid. Any Bid received by SHEILD after the deadline for submission of Bid shall be declared lategranted to a single Bidder; however, rejected, and returned unopened to the Bidder. A Bidder may withdraw, substitute or modify its Bid after it has been submitted by sending a written notice in accordance with the ITB, duly signed by an authorized representative, and shall include a copy of the authorization. Bid requested to be withdrawn shall be returned unopened to the Bidders. No Bid additional time may be withdrawn, substituted, or modified granted to all Bidders when the City determines in the interval between the deadline for submission of Bid and the expiration of the period of Bid validity specified by the Bidder on the Bid Submission Form or any extension thereof. Bid Opening No Bid shall be rejected at the opening stage, except for late submission, XXXXXX will review the Bid in the presence of an ad-hoc committee formed by XXXXXX. Confidentiality: Information relating to the examination, evaluation, and comparison of Bid, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award. In the event its sole discretion that a Bidder is unsuccessful, the Bidder may seek a meeting with XXXXXX for a debriefing. The purpose of the debriefing is discussing the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving the bid presented to XXXXXX. Evaluation of Bid: XXXXXX shall examine the Bid to confirm that all terms and conditions under the SHEILD General Terms and Conditions and Special Conditions have been accepted by the Bidder without any deviation or reservation. The selection committee shall review and evaluate the Bids on the basis of their responsiveness to the Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the Data Sheet. Each committee member shall fill in a best value selection matrix – (BVSM) scoring shall be related to the following criteria to have an end score out of 100 points: For Validity of Offer (Score out of 20) For Services to be Provided (Score out of 20) For Availability of Cars (Score out of 20) For Reasonable Price / Cost (Score out of 40) SHEILD reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. SHEILD shall conduct a verification exercise on the accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted, and validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation teamcircumstances warrant it.