Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ISFC FFA rates. A copy of the current rate letter shall be included as Exhibit A-15 in this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly Intensive Services Xxxxxx Care Xxxxxx Family Agency Program Rates established by the California Department of Social Services, Xxxxxx Care Funding and Rates Bureau. 7.2 CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month. COUNTY requires CONTRACTOR to provide a voucher as a condition of payment pursuant to MPP 45-303.1 through 45-303.5. Failure to provide the voucher by the deadline set forth in the voucher statement, along with any information required, may result in delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR. Failure to provide the required information may result in COUNTY not making payment. Vouchers for DCFS shall be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation Unit P.O. Box 368 Glendora, CA 91740-0368 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request an email confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, Section 7.3, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. Notification must be made by completing the Payment Resolution Notification Form (COV 71) (Exhibit G) and emailing it to xxx00@xxxx.xxxxxxxx.xxx. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP 45- 305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP 45-305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through 45-306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, Statement of Work, Part D, Service Task To Achieve Performance Outcome Goals, Section 4.0 Discharge Planning, Sub-section 4.6 Prior to discharging a placed ISFC Child/Youth/NMD. CONTRACTOR shall notify DCFS Xxxxxx Care Hotline at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 5 contracts

Samples: Foster Care Placement Services Master Contract, Foster Care Placement Services Master Contract, Foster Care Placement Services Master Contract

Invoices and Payments. ~~7.1 The~~ 5.1 For work performed in accordance with the terms of this Contract and Statement of Work, and as determined by COUNTY, CONTRACTOR shall ~~maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ISFC FFA rates~~invoice COUNTY monthly in arrears at the rate of compensation specified in the Exhibit A-7, Pricing Schedule, as supported by Exhibit B, Line Item Budget. ~~A copy of the current rate letter~~ CONTRACTOR shall be ~~included~~ paid only for the work performed as ~~Exhibit A-15~~ specified in ~~this Contract. COUNTY shall pay CONTRACTOR for each Placed Child~~ the ~~monthly Intensive Services Xxxxxx Care Xxxxxx Family Agency Program Rates established by the California Department of Social Services, Xxxxxx Care Funding~~ Contract and ~~Rates Bureau~~any amendments thereto. ~~7.2~~ 5.2 CONTRACTOR shall ~~complete and~~ submit ~~vouchers~~ an invoice in ~~arrears,~~ arrears for ~~Services~~ services rendered in the previous month. ~~All vouchers~~ CONTRACTOR shall ~~be received~~ make its best efforts to submit all invoices within ~~five (5) Days~~ 30 days of the last day of the ~~previous month~~month in which the service was rendered. ~~COUNTY requires CONTRACTOR to provide~~ Any invoice submitted more than 30 days after the last day of the month in which the services were rendered shall constitute a voucher as a condition of payment pursuant to MPP 45-303.1 through 45-303.5. Failure to provide the voucher by the deadline set forth in the voucher statement, along with any information required, may result in delay of payment "past due invoice." Past due invoices shall be submitted no later than ~~fifteen (15) Days~~ 60 days after the ~~voucher information is~~ last day of the month in which the services were rendered. Notwithstanding any other provision of this Contract, CONTRACTOR and COUNTY agree that the COUNTY shall have no obligation whatsoever to pay any past due invoices which are submitted more than 60 days after the last day of the month in which the services were rendered. COUNTY may, in its sole discretion, pay some or all of a past due invoice which CONTRACTOR has submitted more than 60 days after the last day of the month in which services were rendered provided sufficient funds remain available under this Contract. These same time frames shall also apply to the submission of the CONTRACTOR's final invoice. 5.3 CONTRACTOR shall submit the original monthly invoice to the DCFS Accounting Services – Contract Accounting Section, and one copy to the COUNTY ~~by CONTRACTOR. Failure to provide the required information may result in COUNTY not making payment. Vouchers~~ Program Manager for ~~DCFS shall be sent to~~review and approval, as follows: County of Los Angeles Department of Children and Family Services ~~Attention: Revenue Enhancement Division Vendor Voucher Validation Unit P.O. Box 368 Glendora~~000 Xxxxxx Xxxxx, Room 204 Los Angeles, CA ~~91740-0368 7.3 Placements lasting less than~~ 90020 And a ~~full month shall~~ duplicate copy of the invoices to: County of Los Angeles, Department of Children and Family Services 0000 Xxxxxxx Xxxxxx, Xxxxx 000 Xx Xxxxx, XX 00000 5.4 Payment to CONTRACTOR will be ~~prorated~~made in arrears on a monthly basis for services performed, provided that the CONTRACTOR is not in default under any provision of this Contract. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement COUNTY has no obligation to pay for the open bed in the Placed Child's record and shall request an email confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY any work except those services expressly authorized by ~~CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing~~this Contract. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, Section 7.3, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. Notification must be made by completing the Payment Resolution Notification Form (COV 71) (Exhibit G) and emailing it to xxx00@xxxx.xxxxxxxx.xxx. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP 45- 305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP 45-305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through 45-306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, Statement of Work, Part D, Service Task To Achieve Performance Outcome Goals, Section 4.0 Discharge Planning, Sub-section 4.6 Prior to discharging a placed ISFC Child/Youth/NMD. CONTRACTOR shall notify DCFS Xxxxxx Care Hotline at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 2 contracts

Samples: Master Contract, Master Contract

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau ~~(FCFRB) ISFC FFA rates~~STRTP authorization for payment with AFDC-FC funds throughout the term of the Contract. A copy of the current rate letter shall be included as Exhibit A-15 in this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly ~~Intensive Services Xxxxxx Care Xxxxxx Family Agency Program~~ STRTP Rates established by the ~~California Department of Social Services~~CDSS, Xxxxxx Care Funding and Rates Bureau. 7.2 CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month. COUNTY requires CONTRACTOR to provide a voucher as a condition of payment pursuant to ~~MPP~~ Manual of Policies and Procedures 45-303.1 through 45-303.5. Failure to provide the voucher by the deadline set forth in the voucher statement, along with any information required, may result in delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR. Failure to provide the required information may result in COUNTY not making payment. Vouchers for DCFS shall be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation Unit P.O. Box 368 Glendora, CA 91740-0368 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request an email confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, ~~Section 7.3~~Sub-section 7.2, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. Notification must be made by completing the Payment Resolution Notification Form (COV 71) (Exhibit G) and emailing it to xxx00@xxxx.xxxxxxxx.xxx. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP ~~45-~~ 45-305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP 45-305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online.). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through ~~45-~~45- 306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, ~~Statement of Work~~SOW, Part ~~D, Service Task To Achieve Performance Outcome Goals~~C, Section ~~4.0 Discharge Planning~~15.0 Core Services and Supports, Sub-section ~~4.6~~ 15.2.1 Prior ~~to discharging a placed ISFC Child/Youth/NMD.~~ Authorization for Movement of Children, CONTRACTOR shall notify DCFS Xxxxxx Care Hotline ~~at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day~~ at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 2 contracts

Samples: Foster Care Placement Services Master Contract, Foster Care Placement Services Master Contract

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ~~ISFC~~ FFA ~~rates~~rates or, for a CONTRACTOR vendored by a Regional Center, authorization for payment with AFDC-FC funds throughout the term of the Contract. A copy of the current rate letter shall be included as Exhibit A-15 in of this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly ~~Intensive Services Xxxxxx Care~~ Xxxxxx Family Agency Program Rates established by the California Department of Social Services, Xxxxxx Care Funding and Rates Bureau. 7.2 ~~CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month.~~ COUNTY no longer requires CONTRACTOR to provide a voucher as a condition of ~~payment pursuant to MPP 45-303.1 through 45-303.5~~payment; however, when a child leaves the placement, CONTRACTOR shall report the stop date on FCSS. The stop date can also be reported by returning the voucher with the date as instructed on it. Failure to ~~provide the voucher by the deadline set forth in the voucher statement, along with any information required,~~ report a stop date to COUNTY may result in ~~delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR~~an overpayment. ~~Failure to provide the required information may result in COUNTY not making payment. Vouchers~~ Written correspondence and/or vouchers for DCFS ~~shall~~ can be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation Unit ~~P.O. Box 368 Glendora~~X.X. Xxx 000 Xxxxxxxx, ~~CA 91740~~XX 00000-~~0368~~0000 ~~7.3~~ 0.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request an email confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, Section 7.3, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. ~~Notification must be made~~ In cases where the FCSS is not working properly, CONTRACTOR shall notify the COUNTY by completing the Payment Resolution Notification Form (COV 71) (Exhibit G) and emailing it to xxx00@xxxx.xxxxxxxx.xxx. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP 45- 305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP 45-305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with a written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through 45-306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, Statement of Work, Part DC, ~~Service Task To Achieve Performance Outcome Goals~~Program Services, Section ~~4.0 Discharge Planning~~18.0 Placement Process (Intake/Discharge), Sub-section ~~4.6~~ 18.10 Prior ~~to discharging a placed ISFC Child/Youth/NMD~~Authorization Required for Movement of Probation Children Within the CONTRACTOR’s Program. CONTRACTOR shall notify DCFS Xxxxxx Care Hotline ~~at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day~~ at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 1 contract

Samples: Master Contract for Foster Family Agency

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ~~ISFC~~ FFA ~~rates~~rates or, for a CONTRACTOR vendored by a Regional Center, authorization for payment with AFDC-FC funds throughout the term of the Contract. A copy of the current rate letter shall be included as Exhibit A-15 in of this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly ~~Intensive Services Xxxxxx Care~~ Xxxxxx Family Agency Program Rates established by the California Department of Social Services, Xxxxxx Care Funding and Rates Bureau. 7.2 CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month. COUNTY requires CONTRACTOR to provide a voucher as a condition of payment pursuant to MPP 45-303.1 through 45-303.5. Failure to provide the voucher by the deadline set forth in the voucher statement, along with any information required, may result in delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR. Failure to provide the required information may result in COUNTY not making payment. Vouchers for DCFS shall be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation ~~Unit P.O. Box 368 Glendora~~Xxxx X.X. Xxx 000 Xxxxxxxx, ~~CA 91740~~XX 00000-~~0368~~0000 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and ~~shall~~ request an shall written faxed email confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, Section 7.3, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. Notification must be made by completing the Payment Resolution Notification Form (COV 71) (Exhibit G) and faxing emailing it to ~~xxx00@xxxx.xxxxxxxx.xxx~~(000) 000-0000 (email address is to be determined). Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's ~~Auditor-~~Auditor- Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP ~~45-~~ 45-305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP 45-305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with a written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through ~~45-~~45- 306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, Statement of Work, Part DC, ~~Service Task To Achieve Performance Outcome Goals~~Program Services, Section ~~4.0 Discharge Planning~~18.0 Placement Process (Intake/Discharge), ~~Sub-~~Sub- section ~~4.6~~ 18.10 Prior ~~to discharging a placed ISFC Child/Youth/NMD~~Authorization Required for Movement of Probation Children Within the CONTRACTOR’s Program. CONTRACTOR shall notify DCFS Xxxxxx Care Hotline ~~at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day~~ at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 1 contract

Samples: Foster Care Placement Services Master Contract

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ISFC FFA rates. A copy of the current rate letter shall be included as Exhibit ~~A-15~~ K in this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly Intensive Services Xxxxxx Care Xxxxxx Family Agency Program Rates established by the California Department of Social Services, Xxxxxx Care Funding and Rates Bureau. 7.2 CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month. COUNTY requires CONTRACTOR to provide a voucher as a condition of payment pursuant to MPP 45-303.1 through 45-303.5. Failure to provide the voucher by the deadline set forth in the voucher statement, along with any information required, may result in delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR. Failure to provide the required information may result in COUNTY not making payment. Vouchers for DCFS shall be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation Unit P.O. Box 368 Glendora, CA 91740-0368 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request ~~an email~~ a written faxed confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, Section 7.3, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. Notification must be made by completing the Payment Resolution Notification Form (COV 71) (Exhibit GM) and ~~emailing~~ faxing it to ~~xxx00@xxxx.xxxxxxxx.xxx~~(000) 000-0000. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP 45- 305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP 45-305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through 45-306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, Statement of Work, Part DC, ~~Service Task To Achieve Performance Outcome Goals~~Program Services, Section ~~4.0 Discharge Planning~~18.0 Placement Process (Intake/Discharge), Sub-section ~~4.6~~ 18.10 Prior ~~to discharging~~ Authorization Required for Movement of a ~~placed ISFC Child/Youth/NMD~~DCFS or Probation Children within the CONTRACTOR’s Program. CONTRACTOR shall notify DCFS Xxxxxx Care Hotline at (000) 000-0000 or Probation ~~Placement~~ P lacement Administrative Services’ (PAS) Officer of the Day at (~~000~~323) ~~000-0000~~ 730- 4454 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 1 contract

Samples: Foster Care Placement Services Master Contract

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ~~ISFC FFA rates~~Group Home rates or, for a CONTRACTOR vendored by a Regional Center, authorization for payment with AFDC-FC funds throughout the term of the Contract. A copy of the current rate letter shall be included as Exhibit ~~A-15~~ K-I in this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly ~~Intensive Services Xxxxxx Care Xxxxxx Family Agency~~ Group Home Program Rates established by the California Department of Social Services, Xxxxxx Care Funding and Rates Bureau. 7.2 CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month. COUNTY requires CONTRACTOR to provide a voucher as a condition of payment pursuant to MPP 45-303.1 through 45-303.5. Failure to provide the voucher by the deadline set forth in the voucher statement, along with any information required, may result in delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR. Failure to provide the required information may result in COUNTY not making payment. Vouchers for DCFS shall be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation ~~Unit P.O. Box 368 Glendora~~Xxxx X.X. Xxx 000 Xxxxxxxx, ~~CA 91740~~XX 00000-~~0368~~0000 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request ~~an email~~ a written faxed confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, Section ~~7.3~~7.2, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. Notification must be made by completing the Payment Resolution Notification Form (COV 71) (Exhibit GM) and ~~emailing~~ faxing it to ~~xxx00@xxxx.xxxxxxxx.xxx~~(000) 000-0000. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP ~~45-~~ 45-305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP ~~45-~~45- 305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through ~~45-~~45- 306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, Statement of Work, Part DC, Service Task To Achieve Performance Outcome Goals, Section 4.0 Discharge Planning, Sub-section 4.6 Prior to discharging a placed ISFC Child/Youth/NMD. CONTRACTOR shall notify DCFS Xxxxxx Care Hotline at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.Section

Appears in 1 contract

Samples: Group Home Foster Care Services Master Contract

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau ~~(FCFRB) ISFC FFA rates~~STRTP authorization for payment with AFDC-FC funds throughout the term of the Contract. A copy of the current rate letter shall be included as Exhibit A-15 in this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly ~~Intensive Services Xxxxxx Care Xxxxxx Family Agency Program~~ STRTP Rates established by the ~~California Department of Social Services~~CDSS, Xxxxxx Care Funding and Rates Bureau. 7.2 CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month. COUNTY requires CONTRACTOR to provide a voucher as a condition of payment pursuant to MPP ~~45-~~Sections 45- 303.1 through 45-303.5. Failure to provide the voucher by the deadline set forth in the voucher statement, along with any information required, may result in delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR. Failure to provide the required information may result in COUNTY not making payment. Vouchers for DCFS shall be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation ~~Unit P.O. Box 368 Glendora~~Xxxx X.X. Xxx 000 Xxxxxxxx, ~~CA 91740~~XX 00000-~~0368~~0000 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request an email confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP Sections 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement ~~and/or~~ or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, ~~Section 7.3~~Sub-section 7.2, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. ~~The failure~~ Failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. Notification must be made by completing the Payment Resolution Notification Form (COV 71) (Exhibit G) and emailing it to xxx00@xxxx.xxxxxxxx.xxx. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. ~~Interest~~ Interes t charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP ~~45-~~ Sections 45-305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP Sections 45-305.3.34 and MPP Section 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ~~ISFC-~~ISFC- FFA) to submit their Xxxxxx Care payment discrepancies online.). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP Sections 45-304 through 45-306 and 11-404, inclusive, COUNTY will comply with MPP Sections 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP Section 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP Section 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, ~~Statement of Work~~SOW, Part ~~D, Service Task To Achieve Performance Outcome Goals~~C, Section ~~4.0 Discharge Planning~~15.0 Core Services and Supports, Sub-section ~~4.6~~ 15.2.1 Prior ~~to discharging a placed ISFC Child/Youth/NMD.~~ Authoriz ation for Movem ent of Children, CONTRACTOR shall notify DCFS Xxxxxx Care Hotline ~~at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day~~ at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 1 contract

Samples: Master Contract for Short Term Residential Therapeutic Program

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ISFC FFA rates. A copy of the current rate letter shall be included as Exhibit A-15 in this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly Intensive Services Xxxxxx Care Xxxxxx Family Agency Program Rates established by the California Department of Social Services, Xxxxxx Care Funding and Rates Bureau. 7.2 ~~CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month.~~ COUNTY no longer requires CONTRACTOR to provide a voucher as a condition of ~~payment pursuant to MPP 45-303.1 through 45-303.5~~payment; however, when a child leaves the placement, CONTRACTOR shall report the stop date on Xxxxxx Care Search System (FCSS). The stop date can also be reported by returning the voucher with the date as instructed on it. Failure to ~~provide the voucher by the deadline set forth in the voucher statement, along with any information required,~~ report a stop date to COUNTY may result in ~~delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR~~an overpayment. ~~Failure to provide the required information may result in COUNTY not making payment. Vouchers~~ Written correspondence and/or vouchers for DCFS ~~shall~~ can be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation Unit P.O. Box 368 Glendora, CA 91740-0368 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request an email confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, Section 7.3, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. ~~Notification must be made~~ In cases where the FCSS is not working properly, CONTRACTOR shall notify the County by completing the Payment Resolution Notification Form (COV 71) (Exhibit G) and emailing it to xxx00@xxxx.xxxxxxxx.xxx. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP 45- 305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP 45-305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through 45-306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, Statement of Work, Part D, Service Task To to Achieve Performance Outcome Goals, Section 4.0 Discharge Planning, Sub-section 4.6 Prior to discharging a placed ISFC Child/Youth/NMD. CONTRACTOR shall notify DCFS Xxxxxx Care Hotline at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 1 contract

Samples: Master Contract for Intensive Services Foster Care

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ~~ISFC~~ FFA ~~rates~~rates or, for a CONTRACTOR vendored by a Regional Center, authorization for payment with AFDC-FC funds throughout the term of the Contract. A copy of the current rate letter shall be included as Exhibit A-15 in of this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly ~~Intensive Services Xxxxxx Care~~ Xxxxxx Family Agency Program Rates established by the California Department of Social Services, Xxxxxx Care Funding and Rates Bureau. 7.2 CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month. COUNTY requires CONTRACTOR to provide a voucher as a condition of payment pursuant to MPP 45-303.1 through 45-303.5. Failure to provide the voucher by the deadline set forth in the voucher statement, along with any information required, may result in delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR. Failure to provide the required information may result in COUNTY not making payment. Vouchers for DCFS shall be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation Unit P.O. Box 368 Glendora, CA 91740-0368 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request an email confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, Section 7.3, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. Notification must be made by completing the Payment Resolution Notification Form (COV 71) (Exhibit G) and faxing emailing it to xxx00@xxxx.xxxxxxxx.xxx. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP 45- 305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP 45-305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with a written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through ~~45-~~45- 306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, Statement of Work, Part DC, ~~Service Task To Achieve Performance Outcome Goals~~Program Services, Section ~~4.0 Discharge Planning~~18.0 Placement Process (Intake/Discharge), ~~Sub-~~Sub- section ~~4.6~~ 18.10 Prior ~~to discharging a placed ISFC Child/Youth/NMD~~Authorization Required for Movement of Probation Children Within the CONTRACTOR’s Program. CONTRACTOR shall notify DCFS Xxxxxx Care Hotline ~~at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day~~ at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 1 contract

Samples: Foster Care Placement Services Master Contract

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ~~ISFC~~ FFA ~~rates~~rates or, for a CONTRACTOR vendored by a Regional Center, authorization for payment with AFDC-FC funds throughout the term of the Contract. A copy of the current rate letter shall be included as Exhibit A-15 in of this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly ~~Intensive Services Xxxxxx Care~~ Xxxxxx Family Agency Program Rates established by the California Department of Social Services, Xxxxxx Care Funding and Rates Bureau. 7.2 ~~CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month.~~ COUNTY no longer requires CONTRACTOR to provide a voucher as a condition of ~~payment pursuant to MPP 45-303.1 through 45-303.5~~payment; however, when a child leaves the placement, CONTRACTOR shall report the stop date in the Xxxxxx Care Search System (FCSS). The stop date can also be reported by returning the voucher with the date as instructed on it. Failure to ~~provide the voucher by the deadline set forth in the voucher statement, along with any information required,~~ report a stop date to COUNTY may result in ~~delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR~~an overpayment. ~~Failure to provide the required information may result in COUNTY not making payment. Vouchers~~ Written correspondence and/or vouchers for DCFS ~~shall~~ can be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation Unit P.O. Box 368 Glendora, CA 91740-0368 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request an email confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, Section 7.3, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. ~~Notification must be made~~ In cases where the FCSS is not working properly, CONTRACTOR shall notify the COUNTY by completing the Payment Resolution Notification Form (COV 71) (Exhibit G) and emailing it to xxx00@xxxx.xxxxxxxx.xxx. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP 45- 305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP 45-305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with a written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through 45-306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, Statement of Work, Part DC, ~~Service Task To Achieve Performance Outcome Goals~~Program Services, Section ~~4.0 Discharge Planning~~18.0 Placement Process (Intake/Discharge), Sub-section ~~4.6~~ 18.10 Prior ~~to discharging a placed ISFC Child/Youth/NMD~~Authorization Required for Movement of Probation Children Within the CONTRACTOR’s Program. CONTRACTOR shall notify DCFS Xxxxxx Care Hotline ~~at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day~~ at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 1 contract

Samples: Master Contract for Foster Family Agency

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ~~ISFC FFA rates~~STRTP authorization for payment with AFDC-FC funds throughout the term of the Contract. A copy of the current rate letter shall be included as Exhibit ~~A-15~~ K-I in this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly ~~Intensive Services Xxxxxx Care Xxxxxx Family Agency Program~~ STRTP Rates established by the ~~California Department of Social Services~~CDSS, Xxxxxx Care Funding and Rates Bureau. 7.2 CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month. COUNTY requires CONTRACTOR to provide a voucher as a condition of payment pursuant to ~~MPP~~ Manual of Policies and Procedures (MPP) 45-303.1 through 45-303.5. Failure to provide the voucher by the deadline set forth in the voucher statement, along with any information required, may result in delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR. Failure to provide the required information may result in COUNTY not making payment. Vouchers for DCFS shall be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation Unit P.O. Box 368 Glendora, CA 91740-0368 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request ~~an email~~ a written faxed confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, ~~Section 7.3~~Sub-section 7.2, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. Notification must be made by completing the Payment Resolution Notification Form (COV 71) (Exhibit GM) and ~~emailing~~ faxing it to ~~xxx00@xxxx.xxxxxxxx.xxx~~(000) 000-0000. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP ~~45-~~ 45-305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP ~~45-~~45- 305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through ~~45-~~45- 306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, ~~Statement of Work~~SOW, Part ~~D, Service Task To Achieve Performance Outcome Goals~~C, Section ~~4.0 Discharge Planning~~18.0 Core Services and Supports, Sub-section ~~4.6~~ 18.2.1 Prior ~~to discharging a placed ISFC Child/Youth/NMD.~~ Authorization for Movement of Children, CONTRACTOR shall notify DCFS Xxxxxx Care Hotline ~~at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day~~ at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 1 contract

Samples: Foster Care Placement Services Master Contract

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ~~ISFC~~ FFA ~~rates~~rates or, for a CONTRACTOR vendored by a Regional Center, authorization for payment with AFDC-FC funds throughout the term of the Contract. A copy of the current rate letter shall be included as Exhibit A-15 in of this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly ~~Intensive Services Xxxxxx Care~~ Xxxxxx Family Agency Program Rates established by the California Department of Social Services, Xxxxxx Care Funding and Rates Bureau. 7.2 CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month. COUNTY requires CONTRACTOR to provide a voucher as a condition of payment pursuant to MPP 45-303.1 through 45-303.5. Failure to provide the voucher by the deadline set forth in the voucher statement, along with any information required, may result in delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR. Failure to provide the required information may result in COUNTY not making payment. Vouchers for DCFS shall be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation Unit P.O. Box 368 Glendora, CA 91740-0368 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request an email confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, Section 7.3, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. Notification must be made by completing the Payment Resolution Notification Form (COV 71) (Exhibit G) and emailing it to xxx00@xxxx.xxxxxxxx.xxx. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's Auditor-Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP ~~45-~~ 45-305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP 45-305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with a written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through ~~45-~~45- 306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, Statement of Work, Part DC, ~~Service Task To Achieve Performance Outcome Goals~~Program Services, Section ~~4.0 Discharge Planning~~18.0 Placement Process (Intake/Discharge), ~~Sub-~~Sub- section ~~4.6~~ 18.10 Prior ~~to discharging a placed ISFC Child/Youth/NMD~~Authorization Required for Movement of Probation Children Within the CONTRACTOR’s Program. CONTRACTOR shall notify DCFS Xxxxxx Care Hotline ~~at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day~~ at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 1 contract

Samples: Foster Care Placement Services Master Contract

Invoices and Payments. 7.1 The CONTRACTOR shall maintain Xxxxxx Care Funding and Rates Bureau (FCFRB) ISFC FFA rates. A copy of the current rate letter shall be included as Exhibit A-15 in this Contract. COUNTY shall pay CONTRACTOR for each Placed Child the monthly Intensive Services Xxxxxx Care Xxxxxx Family Agency Program Rates established by the California Department of Social Services, Xxxxxx Care Funding and Rates Bureau. 7.2 ~~CONTRACTOR shall complete and submit vouchers in arrears, for Services rendered in the previous month. All vouchers shall be received within five (5) Days of the last day of the previous month.~~ COUNTY no longer requires CONTRACTOR to provide a voucher as a condition of ~~payment pursuant to MPP 45-303.1 through 45-303.5~~payment; however, when a child leaves the placement, CONTRACTOR shall report the stop date on Xxxxxx Care Search System (FCSS). The stop date can also be reported by returning the voucher with the date as instructed on it. Failure to ~~provide the voucher by the deadline set forth in the voucher statement, along with any information required,~~ report a stop date to COUNTY may result in ~~delay of payment no later than fifteen (15) Days after the voucher information is submitted to COUNTY by CONTRACTOR~~an overpayment. ~~Failure to provide the required information may result in COUNTY not making payment. Vouchers~~ Written correspondence and/or vouchers for DCFS ~~shall~~ can be sent to: County of Los Angeles Department of Children and Family Services Attention: Revenue Enhancement Division Vendor Voucher Validation Unit P.O. Box 368 Glendora, CA 91740-0368 7.3 Placements lasting less than a full month shall be prorated. Payment shall commence the day the child is placed with CONTRACTOR and terminate the day before the Placed Child is removed. When CONTRACTOR agrees to hold a bed open for a Placed Child, CONTRACTOR shall document the CSW’s agreement to pay for the open bed in the Placed Child's record and shall request an email confirmation from the County Worker. COUNTY will not pay for an open bed for a period in excess of seven (7) Days. Should CONTRACTOR, after having a Placed Child admitted to a psychiatric or medical hospital, unilaterally decide not to take the Placed Child back, all xxxxxx payments made to CONTRACTOR to keep the space available for that Placed Child shall be returned immediately to COUNTY by CONTRACTOR, unless otherwise agreed to by COUNTY and CONTRACTOR in writing. 7.4 COUNTY shall mail to CONTRACTOR the amount due by the 15th of the month following the month Services were provided, except retroactive, partial, and supplemental payments to CONTRACTOR, which shall be paid through the supplemental payment system. COUNTY has the right to delay payment or not make payment, per MPP 45-303.2 through 45.303.5, inclusive, and condition CONTRACTOR’S payments on timely return of a voucher and the provision of requested information, by a date certain. Requested information can include, but not be limited to, reports that the child received care for the full month, date the child left placement, reason the child left placement and/or the number of days in the month the provider cared for the child. Delay in providing this information as set forth in Part I, Section 7.3, may result in delay of payment, not to exceed fifteen (15) Days from the date after the information is submitted to COUNTY, including relevant verifications, upon COUNTY request. The failure to provide required confirmation may result in COUNTY not making payment. Questions regarding payment should be directed to the Xxxxxx Care Hotline at (000) 000-0000. 7.5 CONTRACTOR shall notify COUNTY, within thirty (30) Days of the receipt of any payment that is incorrect. In cases where the FCSS is not working properly, CONTRACTOR shall notify by the County Notification must be made by completing the Payment Resolution Notification Form (COV 71) (Exhibit G) and emailing it to xxx00@xxxx.xxxxxxxx.xxx. Interest charges may be assessed from the 30th Day following identification and written confirmation by the COUNTY of the incorrect payment, at a rate equal to COUNTY's current Pool Rate, as determined by COUNTY's ~~Auditor-~~Auditor- Controller, per day on the delinquent amount due. Interest charges shall be paid by CONTRACTOR upon demand. Interest charges pertaining to notification of incorrect specified payments, which are defined as Overpayments will be governed by MPP ~~45-~~ 45-305.3.33 and 45-306 inclusive. Interest on defined Overpayments shall be collected and interest assessed as set forth in MPP 45-305.3.34 and MPP 11-402.66 inclusive, and any other related State regulations pertaining to the application of interest for Overpayments. (Business Information Systems Division (BIS) is currently in the process of modifying The Xxxxxx Care Search System (FCSS) to allow Xxxxxx Care Services Contractors and non-contracted Xxxxxx Care Providers (FFA, STRTP, and ISFC-FFA) to submit their Xxxxxx Care payment discrepancies online). 7.6 COUNTY will resolve payment discrepancies within thirty (30) Days of receipt of the Payment Resolution Notification Form. COUNTY will provide CONTRACTOR with written notice of payment resolutions. CONTRACTOR will be required to repay any excess funds. COUNTY shall make every effort to pay CONTRACTOR any underpayment within thirty (30) Days of written notice of payment resolution to CONTRACTOR. 7.7 If COUNTY identifies an Overpayment, governed by MPP 45-304 through 45-306 and 11-404, inclusive, COUNTY will comply with MPP 45-304.1.122 and 126. COUNTY will provide CONTRACTOR with State Form Notice of Action 1261 as required by MPP 45-305.1 and a voluntary repayment agreement for the overpaid amount identified by CONTRACTOR. The repayment agreement will be in compliance with MPP 45-305.2.231 (a) – (d). 7.8 In addition to the requirements in Exhibit A, Statement of Work, Part D, Service Task To Achieve Performance Outcome Goals, Section 4.0 Discharge Planning, Sub-section 4.6 Prior to discharging a placed ISFC Child/Youth/NMD. CONTRACTOR shall notify DCFS Xxxxxx Care Hotline at (000) 000-0000 or Probation Placement Administrative Services’ (PAS) Officer of the Day at (000) 000-0000 within 24 hours whenever a Placed Child is moved from one site/home to another or a child leaves the CONTRACTOR’s program.

Appears in 1 contract

Samples: Master Contract for Intensive Services Foster Care

Common use of Invoices and Payments Clause in Contracts